Accounting Manager

Accounting Manager
First 5 Alameda County Finance Department
 Alameda, California
Job Description

First 5 Alameda County’s (F5AC) vision is that every child in Alameda County will have optimal health, development and well-being to reach their greatest potential. Our primary goals are to ensure that children are ready for kindergarten-third grade success and are free from abuse and neglect. Please see our website: www.first5alameda.org for our Strategic Plan and reports on the impact of our work.

Our Accounting Manager is responsible for providing professional-level technical operational support to agency finance functions, including, but not limited to, bookkeeping, general ledger maintenance, financial reports, annual audits, and general departmental support.

Independently performs accounting functions and provides oversight to other finance staff with same: 

  • Review and reconcile general ledger entries monthly, quarterly, and annually; propose and prepare correcting entries  
  • Prepares fiscal year-end general ledger analysis 
  • Prepare annual analyses for audit, including depreciation and fixed asset schedules 
  • Reviews and approves A/P batches 
  • Prepares monthly bank reconciliations
  • Manages data entry of agency budgets to accounting system (Abila MIP Fund Accounting). 
  • Supports the Accounts Receivable function, providing oversight of invoice preparation and A/R aging 
  • Supports the Accounts Payable function ensuring expenditures are in accordance with governing laws, regulations, F5AC policies, procedures and approved agency budgets.  
  • Support the Medi-Cal Administrative Activities (MAA) program billing process, including staff time tracking and training as needed. 
  • Serves as back-up to primary accounting functions (e.g., A/P, A/R). 
  • Produces and distributes recurring, and ad hoc financial reports for budget managers and directors.
  • Supports the annual audit process, ensure supporting documentation is available and is consistent with GAAP general ledger.
  • Additional projects and duties as assigned.

Knowledge of:

  • Proficiency in Abila MIP Fund Accounting or similar fund accounting software. 
  • Principles and practices of accepted accounting principles and internal controls mechanisms; strongly prefer knowledge of practices for government entities; grant accounting. 
  • Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) 
  • Principles and practices of supervision, training and team leadership 
  • Budgetary and contract administration practices 
  • Principles and practices of planning and project management 
  • Advanced proficiency in Microsoft Office 365 preferred, advanced Excel required.

Ability to

  • Complete complex financial calculations accurately and demonstrate attention to detail. 
  • Verify the accuracy of accounting, banking, investment, payroll and financial data. 
  • Review documents for completeness, accuracy, appropriate authorizations and compliance with regulations and procedures. 
  • Think proactively, anticipate, and identify problems, gather information/data to analyze situations, and develop effective recommendations and solutions. 
  • Communicate clearly and effectively, orally and in writing to staff, including the ability to write reports. 
  • Read, analyze, and interpret common professional publications, policy documents, financial statements, reports, transactions and records, and related business documents and information. 
  • Demonstrate cross-cultural awareness and sensitivity in a variety of contexts. 
  • Demonstrate initiative and work independently with little supervision. 
  • Analyze, develop, and monitor budgets. 
  • Establish and maintain effective working relationships with staff throughout the Agency. 
  • Facilitate groups and manage meetings effectively. 
  • Adapt, with minimal or no advance notice, to changes in agency operations and work assignments or procedures. 
  • Define and creatively address problems or management challenges requiring analysis of multiple variables or situations, collect and analyze information, consider alternatives, and draw valid conclusions. 

Education & Experience

  • Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:
  • Minimum eight years of full-time progressively responsible finance experience in a public, government or non-profit organization. 
  • Associate Degree or Equivalent of two years of college (90 quarter units or 60 semester units) from an accredited college or university in Business Administration and minimum of six years of full-time progressively responsible in a public, government or non-profit organization. 
  • Bachelor’s Degree from an accredited four-year college or university with major coursework in Business Administration and minimum of four years of full-time progressively responsible experience in a public, government or non-profit organization. 

Additional Requirements

  • Currently, this position is remote, return to working in office to be determined. Travel within Alameda County may be necessary to carry out job duties. 
  • Some travel outside Alameda County is occasionally required.   

First 5 Benefits

  • We offer a comprehensive benefits package with health care options to meet the diverse needs of our employees and their families. These benefits include but are not limited to Medical, Dental, & Vision Coverage, $1,500 credit per year to spend on benefits, Health and Dependent Care Flexible Spending Accounts (FSAs), Employer Paid & Voluntary Life & AD&D Insurance, Long-Term Disability Insurance, Retirement Plans including the ACERA Pension Plan, Commuter Benefits, Employee help Plan and more. 
  • We also offer paid vacation, paid time off and sick time. We have 10 paid holidays and the week between Christmas and New Year's as paid time off.  
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