DESCRIPTION:

Under the direction of the Assistant Director of the Comptroller’s Office, the Accounting Specialist position is responsible for professional, technical, and administrative work involving various accounting responsibilities, including, but not limited to, recording the County’s revenues, account reconciliations, fixed assets, accounts receivable, and assist with financial reporting operations. The Accounting Specialist position is classified as non-exempt from the overtime provisions of the Fair Labor Standard Act.

EXAMPLES OF DUTIES:

The list of essential functions outlined here is representative of the tasks performed in this position. The omission of essential functions does not preclude the assignment of additional duties not listed.

• Processes accounting and financial transactions in compliance with all applicable rules, regulations and procedures; duties may vary according to job assignments.
• Assists in recording cash receipts, revenue, and accounts receivable.
• Performs accounting reconciliation of fixed assets; enters, maintains and organizes the fixed asset module.
• Assists with recording grant revenues and year-end schedules associated with Federal and State grants.
• Reviews and posts adjusting journal entries submitted by the County departments and prepares journal entries, as needed.
• Reconciles accounts; reviews, investigates, and corrects errors, as deemed necessary.
• Checks documents for validity and accuracy of information and performs mathematical calculations.
• Researches and resolves accounting issues; provides customer service to the County departments.
• Assists in the preparation of audit schedules/work papers, including interim fieldwork and year-end audits.
• Performs any special assignments and other duties that are assigned by the Director or Assistant Director of the Comptroller’s Office.

TYPICAL QUALIFICATIONS:

Completion of an Associate’s Degree in Accounting, Finance or Business Administration, or related field and two (2) years or more of recent and relevant experience (public sector preferred). An equivalent combination of education and/or work experience sufficient to successfully perform the essential duties of the job will be considered.

SUPPLEMENTAL INFORMATION:

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of Generally Accepted Accounting Principles (GAAP) and their application to a variety of accounting transactions and problems on a daily basis.
• Knowledge of general office procedures and practices including skills in keyboarding and adding machine.
• Knowledge of the County’s Administrative Code.
• Knowledge of Excel, Word, Outlook, as well as basic Windows. (Must be computer literate).
• Ability to become acclimated with the Uniform Accounting Systems Manual published by the Department of Financial Services (DFS).
• Ability to make complex and varied arithmetic computations and tabulations rapidly and accurately.
• Ability to understand and carry out oral and written instructions.

PHYSICAL ACTIVITIES:

• Manual dexterity, Talking, Hearing, Repetitive motions.

PHYSICAL REQUIREMENTS:

• Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

VISUAL ACUITY:

• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• The worker is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned.

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions. Requirements are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, and abilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.