The Division Manager - Airport Administration and Financial Officer provides oversight for the planning, development and implementation of all business and fiscal activities for the Department of Aviation. The scope of responsibilities will include but are not limited by the preparation and administration of the department’s operating and capital budget.
The incumbent oversees the development of the department’s annual budget, its preparation, analysis, implementation, monitoring, debt management, and all related matters including issuance of debt, management of financial instruments and agreements. The incumbent monitors all phases of the budget and develops the appropriate monthly and quarterly status reports. Participates in long-term planning, forecasting and revenue requirement projections, and will prepare and administer the airline rates and changes as well as the airline settlements.
The incumbent will maintain a variety of complex accounting systems required to operate an enterprise fund and ensure internal controls to safeguard assets. Trains and directs department staff in general accounting functions; prepares reports and maintains accurate records that relate to fiscal and administrative matters. Assists managers to identify, and resolve budgetary, operational, and administrative concerns ensuring accuracy and compliance with established City policies and procedures.
The incumbent works closely with the Department of Finance, and Procurement, Management and Budget to facilitate a working relationship among staff for creative problem solving. Participates in capital planning as it relates to how changes will impact the departments’ budget. Incumbent participates with senior department and City management in establishing goals and general parameters to monitor and measure performance standards for day-to-day operations.
This position works with other department personnel to ensure conformance with department policies and procedures and Federal Aviation Administration (FAA) and Transportation Security Administration (TSA) regulations/orders. The incumbent acts as a liaison and coordinates with various entities including FAA, TSA, Federal Bureau of Investigation (FBI), County and State Agencies, airline and airport tenants and other City departments. As a senior level officer of the City and the Department of Aviation the incumbent must be able to manage relationships with rating agencies.
The incumbent is responsible for all pertinent administrative and fiscal responsibilities associated with programs and services within the department such as purchase order submission, contracts and invoices, supply ordering, revenue expense tracking and information on the cost center.
The incumbent assists with the financial arrangements for lease negotiations to ensure levels of revenue are sufficient to meet expenses and service debts. The incumbent manages the flow of statistical data relative to personnel and revenue collection to ensure records and timely revenue collection. The incumbent oversees the administration of grants.