This position works closely with the Director of Finance & Accounting, and departmental staff to carry out the duties of the Finance Department and assist with implementation of policy development. The essential functions of the position is to perform, train and supervise Finance support staff in highly complex and advanced accounting work according to generally accepted standard accounting principles (GAAP), established procedures, departmental guidelines, legislative rules and regulations, and Florida Article V guidelines for allowable expenses relevant to the Clerk of the Court. Employees in this job classification manage assigned finance systems and operations according to established schedules, calendars, projects, and programs.
ESSENTIAL DUTIES AND JOB RESPONSIBILITIES
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
- Prepares, analyzes, balances, and maintains various accounting records and banking documentation regarding funds; reconciles bank statements and analyzes discrepancies against general ledger accounts; performs a wide variety of account management tasks, e.g. deposits, transfers, account maintenance.
- Assists in developing budgets and special financial reports.
- Reviews and signs-off on all journal entries; reviews all fund trial balances, transaction registers and journals in the finance system; reviews all monthly financial reports prior to final review by the Director of Finance & Accounting.
- Manages various revenues and expenses for departmental units or unit accounts; ensures expenditure control and compliance with funding and reporting requirements, policy, and standard accounting procedures; monitors and reviews financial account records and transaction activities for accuracy.
- Ensures the recordation of daily revenues for Court Operations, Recording, and Tax Deed Department funds.
- Generates and supervises completion of monthly, quarterly and year-end reconciliation and closing processes, including coordination of annual external financial audits and the preparation of other financial reports in accordance with GAAP and other statutory, regulatory, and internal requirements, including, but not limited to preparation of the County Comprehensive Annual Financial Reports .
- Provides advanced technical information and assistance to Finance staff and other departments regarding accounting requirements and use of automated systems.
- Ensures the completion and submission of weekly, monthly, and yearly reports to various entities,
- Prepares and supervises the timely completion of weekly and monthly disbursement to other entities
- Provides support through team-oriented approach to satisfy organizational needs.
- Acts as a representative of the Clerk of Court when communicating with governmental agencies, vendors, and the general public.
- Possesses knowledge of laws, rules and regulations controlling budgetary and financial recordkeeping; reviews legislative changes, analyzes and ensures compliance in applicable financial operations.
- Recommends, directs, plans, implements policies, objectives, and activities of the Finance Department to ensure continuing operations and to increase productivity.
- Management Knowledge: Demonstrates considerable, up-to-date knowledge of organizational policy, federal law and state law related to time and labor, attendance, disciplinary measures, and performance evaluation in order to effectively and efficiently manage staff. This includes Department of Labor standards, FMLA, HIPAA and ADA compliance.
- Plans, organizes, and supervises work of subordinates and creates appropriate developmental opportunities.
- Works in fast-paced, multi-project environment, including meeting commitments and deadlines.
- Demonstrates exceptional interpersonal, leadership, and communication (written and verbal) skills, and employs them to resolve highly confidential and sensitive matters.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of general office practices and procedures, including business English, spelling, arithmetic, and vocabulary.
- Thorough knowledge of basic accounting methods, techniques, practices, and procedures.
- Knowledge of governmental budgetary procedures, financial accounting, and fund organization.
- Skill in use of accounting and spreadsheet software utilized by the Clerk’s Office.
- Ability to function well in a team environment and to work well under pressure with frequent interruptions.
- Ability to perform online entries at a computer terminal for long periods of time.
- Ability to work independently.
- Ability to analyze complex problems and to exercise judgment and tact in resolving such problems.
- Must be detail-oriented, accurate, and organized.
- Ability to manage mental stress as a result of work volume or time restraints.
- Ability to communicate well the information found in the office records in layman’s terms without giving legal advice.
- Must be proficient in accuracy and efficient use of a calculator
- Computer, Printer, Calculator, Fax Machine, Copier, Scanner
- Sedentary work requires sitting for extended periods of time.
- Talking, hearing, seeing, and repetitive motions.
- Must be able to occasionally lift up to 20 lbs.
- Some stooping, lifting, and bending.
These requirements may not be all inclusive. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.
- BS or BA required.
- Five (5) years prior experience performing responsible work in governmental accounting or any equivalent combination of training and experience that provides the required skills, knowledge and abilities to perform the job.
- Two (2) years of supervisory experience.
- Demonstrated hands on leadership of large-scale process development/improvement initiatives Excellent verbal and written communication skills.
- Comprehensive to expert knowledge of assigned business function and technical skills.
- Strong management, leadership, and organizational skills.
- CPA or CGFO preferred.
- Valid Florida Driver’s License.
- Must meet Clerk’s testing requirements.