Buyer / Sr. Buyer

Buyer / Sr. Buyer
City of Palmdale Finance Department
 Palmdale, California
Job Description

*APPLY IMMEDIATELY. THIS POSITION MAY CLOSE EARLY IF A CERTAIN NUMBER OF APPLICATIONS ARE RECEIVED.

*The level of this position will be determined by the experience and qualifications of the chosen candidate.

The Buyer performs professional and para-professional purchasing duties in support of the centralized purchasing of materials, supplies, equipment, and services for use by City departments; to consult with departments in assessing requirements and developing specifications for the procurement of goods and services; to prepare and conduct formal and informal competitive solicitations; and to develop and administer contracts.

The Senior Buyer performs professional purchasing, administrative, technical, and analytical support for the Finance Division; perform the most complex procurement and contract administration projects and programs; conduct complex and comprehensive research and other work.

SUPERVISION RECEIVED AND EXERCISED

  • Buyer: Receives general supervision from professional accounting personnel. This position exercises no supervision.
  • Senior Buyer: Receives general supervision from professional accounting personnel. This position exercises indirect supervision over technical and clerical personnel

EXAMPLES OF ESSENTIAL DUTIES

Essential and other important responsibilities and duties may include, but are not limited to, the following:

Buyer:

  • Maintain and enforce the City's Municipal Code relating to Purchasing.
  • Analyze, evaluate and assist departments with solicitation awards for the purchase of goods and services used by City departments.
  • Maintain a variety of records relating to the procurement function; prepare reports and correspondence.
  • Provide liaison assistance between City departments and vendors; and provide guidance to City departments according to their needs and requirements.
  • Establish contracts utilizing standard language and templates; or by working closely with the City Attorney’s office.
  • Administer contracts to ensure that goods and services are compliant with contract and bid specifications.
  • Conduct research on market conditions, product developments, and relative merits of individual products and vendors.
  • Generate a bidders’ list to notify vendors of opportunities to bid.
  • Prepare and conduct informal and formal solicitations and assist with the development of specifications for Bids and Proposals to acquire a wide variety of goods and services utilized by City departments.
  • Review proposals and bids for cost effectiveness and conformance to specifications.
  • Prepare and update Purchasing Policies and Procedures.
  • Assist with the preparation and review of documents.
  • Administer Citywide purchasing programs; including Pcard, Travel and Fleet card and Fixed Asset database.
  • Perform related duties as assigned.

Senior Buyer:

  • Provide highly responsible and complex professional and technical assistance in the development, administration and implementation of a wide variety of procurement and contract administration programs and activities.
  • Participate in formulating policy, goals, objectives and procedures; collect and compile relevant data supporting recommendations; implement or facilitate the implementation of policies and procedures.
  • Perform research and statistical analyses; prepare related reports.
  • Develop and implement new program elements and program modifications as necessary to meet stated goals and objectives.
  • Develop, write and monitor complex contracts and agreements.
  • Administer contracts to ensure that goods and services are compliant -with contract and bid specifications.
  • Assist City departments in assessing their needs; provide functional training.
  • Manage large and complex projects, functioning in the project leadership role.
  • Supervise, direct and evaluate assigned staff.
  • Perform related duties as assigned.

EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

BUYER

Experience:

  • Two years of increasingly responsible purchasing and contract administration experience; preferably with a municipal agency.

Training:

  • Equivalent to an Associate's degree from an accredited college with major course work in business, public administration, accounting or a related field. Additional qualifying experience may substitute for the education on a year for year basis.

SENIOR BUYER

Experience:

  • Five years of progressively responsible procurement management experience. Municipal experience preferred, but not required.

Training:

  • Equivalent to an Associate's degree from an accredited college with major course work in business, public administration, accounting or a related field. Additional qualifying experience may substitute on a year for year basis.

LICENSE OR CERTIFICATE:

Buyer:

  • A valid California driver's license as required by the position.
  • Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (C.P.M.) or Certified Professional in Supply Management (C.P.S.M.) designation is desirable, but not required.

Senior Buyer:

  • A valid California driver's license as required by the position.
  • Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Purchasing Manager (C.P.M.) or Certified Professional in Supply Management (C.P.S.M.) designation is desirable, but not required.
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