As a key member of the Executive Management team, the Chief Financial Officer (CFO) will assume a strategic role in the overall management of the organization. The CFO will have primary day-to-day responsibility for planning, implementing, managing and controlling all financial-related activities of the organization. This will include direct responsibility for accounting, financial controls, and financial reporting; banking, treasury, and investments; strategic, financial, and operational planning; procurement, property and asset management; risk management and other advisory services.
Responsibilities require an extensive knowledge of government finance, accounting, and procurement. Assignments are largely self-executing, but are also received in both specific and general terms from the Clerk of Courts. The CFO shall have primary charge for an ongoing the assessment of existing organizational patterns and business processes, working relationships, and organizational assets, space, equipment, and manpower utilization; and further, shall promote and implement effective enterprise risk management solutions to the Clerk of Court’s system-wide operations through standardization, improvement, simplification and installation of new systems.
The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within the classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.
Accounting, Financial controls, and Financial reporting
- Direct and oversee all aspects of the finance and accounting functions of the organization
- Supervise the accounting department to ensure the proper functioning of all systems, databases and financial software. Provide regular maintenance and backup of all accounting systems and supervise accounting and financial staff.
- Directs preparation of fiscal records, and financial plans, policies, and reports.
- Maintain timely and accurate accounting functions.
- Responsible for keeping all financial records, including general ledgers, accounts receivable, accounts payable, financial reporting and accounting for fixed assets.
- With the assistance of the Finance Department staff, oversees the payroll including deductions for and payment for health and life insurance programs, voluntary insurance programs, deferred compensation, unemployment compensation, and workers’ compensation; keeps necessary records on vacation and sick leave credits and usage.
- Review and ensure the application of appropriate internal controls and financial procedures.
- Manages and develops effective financial controls and accounting procedures and ensures full transparency over the financial performance of the organization.
- Ensures compliance with Generally Accepted Accounting Principles (GAAP) and applicable federal, state and local regulatory laws and rules for financial reporting.
- Oversee the preparation and timely filing of all local, state and federal financial reporting requirements.
Banking, Treasury, and Investments
- Responsible for bank relationship management, cash management, investment analysis, and overall stewardship for Clerk financial assets.
- Explore new investment opportunities and provide recommendations on potential returns and risks.
- Develop and maintain sound cash management practices.
- Ensure that all policies and procedures related to customer receipts and accounts receivable are in conformance with all applicable laws and regulations.
- Adhere to Government Finance Officers Association (GFOA) best practices for treasury and investment management.
Strategic, Financial, and Operational planning
- Provides leadership in the development for the continuous evaluation of short and long-term strategic financial objectives.
- Provide timely and accurate analysis of budgets, financial trends and forecasts.
- Coordinate and strategize methods used to attain team goals.
- Hire, develop and manage financial and accounting staff.
- Utilize forward-looking models and activity-based analyses to provide financial insight into the organization’s plans and operating budgets.
- Analyzes operations to evaluate performance in meeting objectives or to determine areas of potential cost reduction, program improvement, or policy change.
- Directs, plans, or implements policies, objectives, or activities to ensure continuing operations, to maximize returns on investments, or to increase productivity.
- Directs or conducts the research and analysis of work problems, policies, procedures, and best practices, and provides written or verbal reports on findings and recommendations.
- Demonstrates superior seamless customer service, integrity, and commitment to innovation, efficiency, and fiscally responsible activity.
Procurement, Property and Asset management
- Procure or supervise the timely procurement of all goods, supplies and services needed, in accordance with all applicable federal, state and local laws, policies and procedures.
- Ensure compliance with all applicable laws and procurement policies and procedures by reviewing and monitoring procurements conducted by any designee, department, agency or official.
- Ensure purchasing practices are consistent, open, and designed to encourage maximum competition and best value procurements.
- Establish standard contract clauses for use in contracts, solicitations, and purchase orders.
- Establish and supervise a contract administration system designed to ensure that contractors are performing in accordance with the terms and conditions of their contracts.
- Delegate authority and assign work to subordinate staff commensurate with their qualifications and existing workload. Review the work of staff to ensure compliance with applicable laws, policies and procedures.
- Prescribe operational procedures governing the procurement functions, and the disposal, transfer and reutilization of personal property and equipment, consistent with all applicable laws, policies and rules.
- Maintain strategic alliances with vendors and business partners.
Risk Management and other Advisory services
- Effectively and clearly communicate potential risks in a timely manner.
- Actively participate, coordinate and interact with other management personnel, administrators, and directors in the formulation of the Clerk of Courts policies and plans and shall also provide input and direction in all matters relating to the financial, procedural, and related implications of applicable programs and proposed changes in laws, rules, policies, and procedures affecting the responsibilities of the Broward County Clerk of Courts.
- Advise the Clerk and other management personnel, administrators, and directors in all finance and related issues pertaining to collective bargaining negotiations or matters.
- Direct, review and participate and advise the Clerk in the analysis of proposed or applicable laws, rules, ordinances, regulations, opinions and decisions that affect the financial operations or functions of the Broward Clerk of Courts.
- Provide advice on how to increase revenue and reduce costs.
- Provide executive management with advice on the financial implications of business activities.
- Establish and maintain strong relationships with senior executives so as to identify their needs and seek full range of business solutions.
- Serve as a key point of contact for external auditors; manage preparation and support of all finance related external audits.
- Represents the Finance Department on a variety of committees and task forces.
- Supervises professional, paraprofessional, clerical and technical staff within the Finance and Purchasing departments; to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
- Master’s Degree in Accounting, Finance, Business Administration, Public Administration or related field.
- Minimum 10 years of experience in financial administration, accounting or auditing at the supervisory level with experience in governmental accounting, finance, or auditing.
- Professional accounting designations (CPA. CMA, CFA).
KNOWLEDGE, SKILLS, AND ABILITIES:
- Knowledge and practice in accounting, business administration, budgeting, auditing, and fiscal and enterprise risk management, with emphasis on governmental operations.
- Ability to plan and administer complex technical operations involving coordination of efforts of multiple specialized units. Analyze present problems, identify potential problems, and develop and evaluate problem solving solutions.
- Communicate effectively in writing and orally with persons at various levels of understanding.
- Ability to analyze financial and statistical data, make appropriate projections, and make or recommend decisions as indicated. Maintain the accuracy and currently of records and reports, while meeting regular and special demands for data. Make effective public presentations of complex data and plans.
- Ability to read, analyze and interpret professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups, employees, and the general public. Ability to effectively present information to the Clerk of Courts, administrators, executive management, Board of Broward County Commissioners, and other public agency or legislative officials or representatives.
- Knowledge of arithmetic, algebra, geometry, calculus, statistics, and their applications.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Ability to deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County’s Ethics and Conflict of Interest policies.
- Ability to establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability or political affiliation.
- Position may require periodic travel and attendance in satellite locations or external facilities for conferences, training sessions, etc. that may require travel extended over multiple days.
- Must possess a valid Florida driver’s license and proof of car insurance.
- Depending on functional area of assignment, tasks involve the ability to exert light physical effort usually involving some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). May involve some climbing, balancing, stooping, kneeling, crouching, crawling, walking or standing. Tasks may involve extended periods of time at a keyboard or workstation and extended periods of time standing and/or walking.
- Tasks are regularly performed inside without potential for exposure to adverse conditions, such as dirt, dust, pollen, odors, fumes and/or poor ventilation, wetness, humidity, rain, temperature and noise extremes, machinery and/or moving vehicles, vibrations, electric currents, animals/wildlife, toxic/poisonous agents, gases or chemicals, oils and other cutting fluids, violence and/or disease, or pathogenic substances.
Some tasks require manual dexterity, in addition to visual and hearing acuity. Some tasks may involve identifying and distinguishing colors. Some tasks require the ability to perceive and discriminate visual cues or signals. Some tasks require the ability to communicate orally and in writing.
The job description does not constitute an employment agreement between Broward County Clerk of Courts and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Broward County Clerk of Courts is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, this organization provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
I have read and understand this classification description and hereby certify that I am qualified to perform this job, with or without reasonable accommodation.