City Clerk

City Clerk
City of Solvang
 Solvang, California
Job Description

THE CITY CLERK (CLERK) reports directly to the City Manager. The Clerk provides administration of the statutory functions of the office of the City Clerk in maintaining transparency to the public. This position may supervise other clerical staff and will enable the public to have assurance that the democratic processes of elections, access to city records, and all legislative actions are transparent, comply with federal, state and local regulations, and are properly recorded.

The Clerk will also coordinate the codification of the City’s Municipal Code; ensure compliance with conflict-of-interest laws and Fair Political Practices Commission regulations; schedule mandated training for City staff and work on program activities with other City officials, departments, outside agencies, organizations, and the public; assist with bid openings; and provide responsible and complex staff support to City Manager.

The Clerk will demonstrate competence with digital processes and think innovatively with a vision geared towards improvements and efficiencies. The Clerk will improve workflows and continue to flourish our recently implemented online system for public information requests.

The candidate selected will be required to work an extended work schedule to attend legislative, commission, and council meetings and demonstrate experience using word processing and spreadsheet applications to prepare reports, correspondence, charts, and other office related documents.

THE IDEAL CANDIDATE WILL have direct experience as a City Clerk/Deputy City Clerk or experience in a support role for a larger government Clerk’s office demonstrating a successful track record in City Clerk’s capacity. The candidate will be professional,
dedicated, and will understand the importance of managing highly confidential information. The next Clerk will develop positive relationships with both internal and external stakeholders and the general public and have the ability to maintain sophisticated records and filing systems with a high-level of detail and accuracy.

The ideal candidate will have excellent communication skills and demonstrate professionalism under pressure. Because of the nature of the job, this candidate will be apolitical, and demonstrate a high-level of emotional intelligence. Ideally, we would like an
administrative professional who has experience working in a City Manager or City Clerk’s office and is well versed in applicable laws and regulations. A team oriented, flexible candidate who will champion the organization’s goals will fit well in this role!