Under the general direction of the Chief Financial Officer, the Controller plans, organizes, and manages the accounting and financial reporting operations of the City. Directs and supervises the Accountant and Accounting Technician. Manages multiple financial functions of the city, including accounts payable, accounts receivable, payroll, general ledger, and financial reporting. Prepares and analyzes accounting and fiscal statements and reports, and plans, implements, and maintains the accounting systems.
ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:
- Responsible for supervising and directing the daily operations of the Accountant and the Accounting Technician. Includes conducting performance evaluations, initiating and implementing disciplinary actions, providing training and coaching, ensuring city and department policies are followed, recommending hiring and termination decisions, and resolving employee relations issues. Develops goals and objectives for staff that are in line with overall departmental goals.
- Ensures appropriate internal controls are in place to protect the city’s financial data and assets and accurately record the transactions of the city. Additionally, ensures documentation and reports are accurate and available for audits, budgetary development, and federal and state requests/requirements.
- Manages key accounting functions of the Finance Department including general accounting, accounts receivable, accounts payable, payroll, fixed assets, and auditing.
- Supervises accounting functions and preparation of monthly interim financial statements, ensuring compliance with GAAP and GASB.
- Manages the payroll activities by reviewing and approving the disbursement of bi-weekly payroll and ensuring IRS compliance.
- Coordinates the monthly and year-end closing of the general ledger, including appropriate review of all entries to the general ledger, reconciliation of balance sheet accounts, reconciliation of fixed asset inventory, and analysis of revenue and expenditures balances.
- Provides for the review of the monthly trial balance to ensure that all financial activities of the city are properly recorded and reported.
- Coordinates the independent annual financial audit (including the single audit) and implements recommendations of the external auditor as approved. Coordinate with Finance Department staff to provide necessary work papers, data, samples, etc. to meet the timely completion of the annual audit.
- Ensures regular financial reporting is provided to the Chief Financial Officer, City Manager, and City Council. Provides additional ad hoc financial reporting as requested to meet the needs of both internal and external requests.
- Assists in the development, planning, and implementation of management and strategic projects by conducting research, performing statistical analysis, and preparing reports for the Chief Financial Officer.
- Assists City staff with payroll and accounting-related issues.
- Manages the City’s online RFP/RFQ/quote system.
- Performs other duties as required.
KNOWLEDGE, SKILLS AND ABILITIES:
- Proficient skills in Microsoft Office Suite including Excel, Word, and Outlook.
- Ability to demonstrate good customer relations practices.
- High level of problem-solving skills.
- Proficient knowledge of office procedures, equipment, and financial system software.
- Ability to communicate clearly and prepare correspondence, reports, etc. utilizing proper business English.
- Ability to understand and follow verbal and written instructions.
- Ability to establish work priorities and complete job tasks within a specified time frame.
- Ability to follow all City safety rules and operating procedures at all times.
- Ability to maintain respectful and courteous relationships with supervisors, direct reports, co-workers, and customers.
- Ability to prepare and analyze detailed reports, including financial reports.
- Ability to work with minimal direction and supervision.
- Ability to maintain regular and punctual attendance.
- Certification as a Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO).
- Bachelor’s degree in Finance, Business, Accounting, Economics, or a related field.
- Five years of responsible experience in the field of accounting, including two years in a supervisory capacity. Progressively responsible experience in the finance operations of an organization.
- Progressively responsible experience in finance operations of a municipal, county, state, or similar public sector organization is strongly preferred.
- Experience working with municipal accounting software, Tyler Technologies INCODE/ERP Pro is preferred.
- Drug Screen
LICENSES AND CERTIFICATIONS:
- Certified Public Accountant (CPA) or Certified Government Finance Officer (CGFO).
- Bilingual in English and Spanish