SALARY: $3,651.20 - $4,890.40 Biweekly
$7,910.93 - $10,595.87 Monthly

OPENING DATE: 03/10/23
CLOSING DATE: Continuous

THE POSITION:

This recruitment has been reopened for additional applicants and will remain open until filled. If you have already applied for recruitment #162-2023-1, you do not need to reapply. New applicants are encouraged to submit applications as soon as possible as this recruitment may close at any time without further notice.

GENERAL STATEMENT OF DUTIES

Under the direction of the Chief Financial Officer plans, organizes, manages and directs the financial accounting and reporting operations, finance staff and multiple financial functions of the county (including Accounts Payable, Accounts Receivable, General Ledger and Financial Reporting). Prepares and analyzes accounting, fiscal and statistical statements and reports; and plans, implements and maintains financial systems.

This position is responsible for developing program policies and procedures, ensuring compliance with laws, rules, regulations, policies, and procedures.

SUPERVISION RECEIVED

Works under the general supervision of the Chief Financial Officer who establishes goals and reviews results for conformance to department standards and legal requirements.

SUPERVISION EXERCISED

Provides supervision, direction, and leadership for technical and professional staff. Selects, trains, and evaluates personnel; provides for staff training and professional development; works with employees to correct performance deficiencies; and implements disciplinary procedures as needed. May act in the capacity of the CFO in their absence.

TYPICAL DUTIES - DUTIES INCLUDE, BUT ARE NOT LIMITED TO THE FOLLOWING:

• Maintains responsibility for supervising and directing the daily operations of the chief accountant, general ledger, accounts payable and accounts receivable staff. Includes conducting performance evaluations, initiating and implementing disciplinary actions, providing training and coaching, and ensuring county and department policies are followed, recommending hiring and termination decisions, and resolving employee relations issues. Develops goals and objectives for staff that are in line with overall departmental goals.
• Ensures appropriate internal controls are in place to protect the county's financial data and assets and accurately record the transactions of the county. Additionally, ensures documentation and reports are accurate and available for audits, budgetary development and federal and state requests/requirements.
• Oversees the development of the county cost allocation plans for budget and federal cost reimbursement.
• Coordinates the monthly and year-end closing of the general ledger, including appropriate review of all entries to the general ledger, reconciliation of balance sheet accounts and analysis of revenue and expenditures balances.
• Provides for the review of the monthly trial balance to ensure that all financial activities of the county are properly recorded and reported.
• Coordinates the independent annual financial audit (including the single audit) and implement recommendations of the external auditor as approved. Coordinate with countywide and Finance department staff to provide necessary work papers, data, samples, etc. to meet the timely completion of the annual audit.
• Ensures regular financial reporting is provided to the CFO, Chief Administrative Officer and Board of Commissioners. Provides additional ad hoc financial reporting as requested to meet the needs of both internal and external requests.
• Participates as a member of the Financial Information Management System team, helps coordinate all system application changes and updates.
• As needed, represents the department and the county to the public, elected officials, other agencies, governments, and organizations including making presentations, participating in meetings; acts as representative on committees and special projects; responds to and resolves confidential and sensitive inquiries.
• Provides oversight and detail work for Treasury function, including staff oversight, banking, investment contract review, cash management, etc.
• Attends training as required by the supervisor.
• Performs other duties as assigned by the supervisor.

REQUIREMENTS FOR THE POSITION:

EXPERIENCE AND TRAINING

• Bachelor’s degree in accounting; AND
• Five years of responsible experience in the field of accounting, which includes two (2) years in a supervisory capacity. OR
• Any satisfactory combination of work, education, training, or experience relevant to the position, as determined by Marion County.

PREFERENCES

Candidates with three (3) years or more years of experience in a medium-sized or large governmental unit.
Professional certification in accounting or finance (GFOA Certified Professional Finance Officer or AICPA Certified Public Accountant) is preferred.

SPECIAL REQUIREMENTS

Must possess a current driver's license in the applicant's state of residence and an acceptable driving history. Marion County will obtain a copy of the driving record for all qualified applicants from Driver and Motor Vehicle Services and review the driving record according to the Marion County policy and procedure for Driving on County Business. The policy can be found at: http://apps.co.marion.or.us/APAP/.

Must pass a criminal history background investigation; however, conviction of a crime may not necessarily disqualify an individual for this classification.

This assignment is not represented by a union.

This is a full-time position, which is not eligible for overtime.

Typical Work Schedule: Monday through Friday, days, with flexibility depending upon the needs of the department and program.

KNOWLEDGE, SKILLS, AND ABILITIES

Thorough knowledge of principles, methods and techniques of effective administration, including personnel utilization and administration, budget accounting and office management; large enterprise resource planning (ERP) payroll systems; generally accepted accounting principles and professional standards developed by the Government Accounting Standards Board; statistical methods, principles of cost accounting and financial reporting, principles and practices of public administration; federal, state, and local statutes; rules and regulations applicable to government accounting.

Skill and ability to organize, direct and implement an effective fiscal reporting program; communicate effectively both orally and in writing; research and analyze complex accounting and financial data; prepare clear and concise financial reports; maintain ledgers and journals; interpret, explain, evaluate and recommend finance department accounting and financial policies and procedures. Provide direction, leadership, and motivation to staff in continuous efforts to improve quality, productivity and effectiveness; direct and manage professional, paraprofessional and clerical accounting support staff; ability to establish and maintain effective working relationships with co-workers, agency personnel, county officials, independent auditors, volunteer organizations and the general public. l reporting program; communicate effectively both orally and in writing; research and analyze complex accounting and financial data; prepare clear and concise financial reports; maintain ledgers and journals; interpret, explain, evaluate and recommend finance department accounting and financial policies and procedures. Provide direction, leadership, and motivation to staff in continuous efforts to improve quality, productivity and effectiveness; direct and manage professional, paraprofessional and clerical accounting support staff; ability to establish and maintain effective working relationships with co-workers, agency personnel, county officials, independent auditors, volunteer organizations and the general public.

ADDITIONAL INFORMATION AND/OR ATTACHMENTS:

EQUAL EMPLOYMENT OPPORTUNITY:

All qualified applicants will be considered without regard to race, religion, color, national origin, sex, age, marital status, mental or physical disability, or sexual orientation. To ensure the broadest range of services to individuals with disabilities, Marion County is prepared to make necessary arrangements. Please call at least two (2) working days in advance for services.

This announcement is meant only as a descriptive recruitment guide and is subject to change. Further, it does not constitute either an expressed or implied contract.

APPLICATIONS MAY BE FILED ONLINE AT:
https://www.co.marion.or.us/HR/Pages/jobs.aspx

PO BOX 14500
Salem, OR 97309
(503) 566-3949

HRRecruitment@co.marion.or.us
Position #162-2023-1
CONTROLLER
JL

Controller Supplemental Questionnaire

1. * In order to receive credit for your supplemental questions, your answers must be supported by details in the education and/or work experience section of your application form. Do you understand this statement?
   Checkbox Yes
   Checkbox No
2. * What is the highest level of education you have successfully completed?
   Checkbox GED
   Checkbox High school
   Checkbox At least 1 year of college (31 semester or 45 quarter credits)
   Checkbox Associate degree (62 semester or 90 quarter credits)
   Checkbox At least 3 years of college (93 semester or 135 quarter credits)
   Checkbox Bachelor's degree (124 semester or 180 quarter credits)
   Checkbox Master's degree (155 semester or 225 quarter credits)
   Checkbox Doctorate degree (186 semester or 270 quarter credits)
   Checkbox None of the above
3. * Indicate area of study for college education.
   Checkbox Accounting
   Checkbox An area of study related to Accounting (specify below)
   Checkbox None of the above
4. * Please specify your area of study if not listed in the previous question. Write NA in the box if this question does not apply to you. Education listed in this answer must be supported by the education section of your application. "See resume" is not an acceptable answer.
5. * Indicate how many years of full-time responsible work experience you have in the field of accounting. (One year of work experience is equal to 2080 hours.)
   Checkbox Less than 1 year
   Checkbox 1 year to less than 2 years
   Checkbox 2 years to less than 3 years
   Checkbox 3 years to less than 4 years
   Checkbox 4 years to less than 5 years
   Checkbox 5 years to less than 6 years
   Checkbox 6 years to less than 7 years
   Checkbox 7 years to less than 8 years
   Checkbox 8 years to less than 9 years
   Checkbox 9 years to less than 10 years
   Checkbox 10 years or more
   Checkbox None of the above
6. * Please specify the place(s) of employment where you gained the work experience listed in the previous question. Write NA in the box if this question does not apply to you. Experience listed in this answer must be supported by the work experience section of your application. "See resume" is not an acceptable answer.
7. * Indicate how many years of full-time supervisory work experience you have. Supervisory experience must include primary (not just input into) responsibility for hiring, coaching, training, performance evaluations, and termination of employees. (One year of work experience is equal to 2080 hours.)
   Checkbox Less than 1 year
   Checkbox 1 year to less than 2 years
   Checkbox 2 years to less than 3 years
   Checkbox 3 years to less than 4 years
   Checkbox 4 years to less than 5 years
   Checkbox 5 years to less than 6 years
   Checkbox 6 years to less than 7 years
   Checkbox 7 years to less than 8 years
   Checkbox 8 years to less than 9 years
   Checkbox 9 years to less than 10 years
   Checkbox 10 years or more
   Checkbox None of the above

Please specify place(s) of employment where you gained the supervisory work experience listed above. Write NA in the box if this question does not apply to you. EXPERIENCE LISTED IN THIS ANSWER MUST BE SUPPORTED BY THE JOB DUTIES LISTED IN THE WORK EXPERIENCE SECTION OF YOUR APPLICATION. "See resume" is not an acceptable answer

* Required Question