Deputy City Manager

Deputy City Manager
City of Mill Creek Executive Department
 Mill Creek, Washington
Job Description

TO APPLY SEND RESUME AND COVER LETTER TO: deputycitymanager@cityofmillcreek.com
First review of applications on 05/24/2021. Position is open until filled.

MILL CREEK, WA, SEEKING DEPUTY CITY MANAGER TO JOIN A NEWLY FORMED TEAM OF DEPARTMENTAL LEADERS

Are you seeking a chance to make a difference with a newly formed management team? Are you ready to use your experience to help redefine and establish well thought-out procedures based on best management practices, with an eye to continuous improvement? Come join our emerging management team as the next Deputy City Manager. Be a part of Mill Creek’s bright future.
Salary Range: $121,180 - $159,464
This is a full-time non-represented position.

THE DEPARTMENT
In May 2019 the City Council selected Michael Ciaravino as Mill Creek’s new City Manager. The administrative team is meaningfully transforming and reorganizing its City government capturing momentum and carefully constructing Mill Creek’s management team, emphasizing ethics, professionalism, sophistication, and diversity.

The City of Mill Creek is in an exciting new stage of reorganization having recently appointed new manager positions in the Police, Public Works, and Finance departments. The next Deputy City Manager to join our team will have the opportunity to contribute to a municipal organization that is aligned with best practices, efficiency, technical advancements, and innovation.

THE DEPUTY CITY MANAGER POSITION

The Deputy City Manager’s (DCM) principal role is to assist and support the City Manager with a broad range of administrative tasks and functions. Under the City Manager's direction, the successful candidate will assist in the oversight of all City departments and coordination of unique projects and interdepartmental initiatives. The DCM will perform various management duties relating to municipal government and serve as a strategic advisor and liaison to the City Manager and the City of Mill Creek's leadership team. The DCM will provide professional advice to the City Manager and various officials, departments, boards, and committees concerning the development, implementation, and administration of the policies, goals, regulations, and statutory requirements related to the administrative operation of the City. The DCM will assist with the development and implementation of policies, procedures, and practices to accomplish City goals and objectives.

ESSENTIAL JOB FUNCTIONS

  • Serve as a strategic advisor and counselor to the City Manager and City leaders
  • Assist in developing and implementing goals, objectives, and operational priorities for the City
  • Assume day-to-day responsibility for projects and tasks identified and assigned by the City Manager
  • Create and maintain cross-departmental relationships to facilitate leadership success
  • Assist in coordinating activities of the City Manager, City Departments, and external agencies and organizations
  • As directed by the City Manager, serve as a liaison between the City Manager and department heads, keeping the City Manager apprised of departmental activities
  • Facilitate problem-solving at all levels of the municipal organization and work with department heads and senior management to ensure effective coordination and cooperation among departments
  • Coordinate the continuous review of interdepartmental processes for quality control and improvement
  • Assist with risk assessment at the government-wide level for fraud, loss, noncompliance or misstated financial reports
  • Implement processes to monitor and measure whether internal controls are effective

In coordination with the City Manager:

  • Report periodically to the governing body (or audit committee, if applicable) about internal controls
  • Ensure compliance with laws, regulations, grants or contracts
  • Identify any business risks that might significantly affect operations or financial condition
  • Communicate policies on acceptable business practices and ethical behavior to employees (e.g. training or awareness programs)
  • Assist with identifying specific areas or locations most at risk of fraud or loss
  • Assist with the examination of prior audits to ensure controls are in place to maintain compliance
  • Monitor and evaluate the progress of departments towards key performance indicators, goals, and objectives
  • Supervise department heads and administrative staff and participates in the hiring, training, performance evaluations and discipline
  • Co-formulate policies and establish procedures for all City functions
  • Assist in the resolution of inquiries and complaints from the public and other organizations
  • Assist the Council with strategic and long-range planning for the City
  • Provide staff support to Council Committees and other City Boards and/or Commissions as directed by the City Manager
  • Attend Council meetings and represents the City Manager when required
  • Coordinate and provide administrative support for special City projects, including planning, designing, implementing, and evaluating projects, management studies, introducing new programs, and various professional services
  • Plan, coordinate, and develop the City’s biennial budget with the City Manager and Finance Director
  • Establish budget procedures and systems with the Finance Director
  • Accumulate data from City departments to analyze and monitor for compliance with approved budgets with the Finance Director
  • Coordinate with the Finance Director in the planning, directing, and organization of accounting activities for the City. Assist with oversight of annual and interim financial statements and reports using cash-based accounting principles and the State of Washington’s BARS accounting standards
  • Prepare presentations for the City Manager, the City Council, and other stakeholders
  • Provide leadership, supervision, feedback, and development opportunities to staff
  • Maintain appropriate confidentiality of work-related issues including, but not limited to, customer, employee, and City information and records
  • Perform other related duties as required.

These functions are not designed to be a comprehensive listing of all activities, duties, and responsibilities required of the job. Other duties may be assigned or performed. Assigned tasks will fall into the general category and level of commitment described above.

QUALIFICATIONS

  • To be successful, an individual must be able to perform each essential job function satisfactorily. The requirements listed below are representative of the knowledge, skill, or ability required. The City will make reasonable accommodations to enable individuals with disabilities to perform the essential functions.

Knowledge of:

  • Council-Manager form of government
  • Structural and functional organization of the City of Mill Creek
  • Budget development, financial oversight, and administration
  • Social, financial, political, and environmental issues facing the City of Mill Creek
  • Applicable federal, state, and local laws, codes, ordinances, and regulations
  • Principles of organizational development
  • Collective bargaining laws, procedures, and arbitration decisions which impact municipal operations. Must have ability to successfully assist with facilitation and negotiation of collective bargaining agreements in accordance with goals and guidelines of the City Council

Possess the requisite skills to:

  • Plan, organize, administer and coordinate City programs and services
  • Prepare and present clear and concise reports, correspondence, and other written materials
  • Exercise sound, independent judgment within the City of Mill Creek’s general policy guidelines
  • Problem solve
  • Organize and demonstrate effective time management

Ability to:

  • Communicate effectively, both verbally and in writing
  • Multitask and function effectively in high-stress situations
  • Plan, lead, and review the work product of City Staff at all levels
  • Establish and maintain effective professional, working relationships
  • Communicate and work effectively with individuals from diverse economic circumstances, cultural and ethnic backgrounds, physical and mental abilities, and sexual orientation

MINIMUM REQUIREMENTS
Experience and Education/Training:

  • A Bachelor’s degree from an accredited college or university with significant coursework in a field specifically related to the work identified
  • Management or supervisory and administrative experience in past positions preferred
  • An advanced degree or job experience working with local government and citizens and citizen organizations is desired

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

  • The City of Mill Creek provides a tobacco-free environment for its employees; smoking/tobacco use is prohibited in City facilities and vehicles.
  • Specific physical requirements and typical working conditions for this position are on file in the Human Resources Department.

THE ORGANIZATION

The City of Mill Creek operates under the Council-Manager form of government. Citizens elect seven City Council Members at large to staggered, four-year terms, without limit. Every two years, the City Council elects from its Members a Mayor, who chairs the Council, and a Mayor Pro Tem. The Council appoints a City Manager, who is the City’s Chief Executive Officer, responsible for carrying out the Council’s policies and ordinances and overseeing the day-to-day operations of the City.

The 2021-2022 Biennial Budget (cash basis) is $41.3 million (GF $29.4 million, reserve $6.9 million). City services include police protection, public works, street maintenance, storm water, planning and zoning, parks, recreation, and general government services. The City contracts with Snohomish County Fire District 7 for fire and emergency medical services, and with the Alderwood and Silver Lake Water districts for water and wastewater services. The City also issues U.S. passports at City Hall.

THE COMMUNITY

Situated in Snohomish County approximately 20 miles north of Seattle and 10 miles south of Everett, the City of Mill Creek, Washington, is a picturesque community nestled just inland from the Puget Sound, north of Lake Washington, and west of the Cascade Mountains. Initially developed as a golf course community in a densely wooded area and incorporated in 1983, Mill Creek (pop. 20,590, 4.6 sq. mil.) is exceptionally well-planned and offers a hometown atmosphere with many of the amenities of urban living.

Mill Creek is a vibrant, safe, and family-friendly community where residents enjoy active lifestyles without all the big city commotion. The City provides many opportunities to enjoy sports and the great outdoors. Parks and trails are a hallmark of the city with over 43 acres of parks and 23 miles of nature trails. Mill Creek enjoys 10 neighborhood parks, as well as a Sports Park, featuring a skate park and a ballfield for Little League and youth soccer. The City offers recreation services, classes and special events designed to serve the active and passive recreation needs of our community.

The City’s centerpiece is the award winning Mill Creek Town Center, featuring over 80 shops, restaurants, and services. Situated among nature trails and creeks, the outdoor shopping area has a park-like setting and hosts a variety of events, including 5K runs, art walks, live entertainment, and sporting events. Town Center is a model for successful urban development.

Centrally located within proximity to major employment centers along the I-5 and I-405 corridors, Mill Creek is highly desirable to homebuyers and renters. The City offers a variety of neighborhoods ranging from those with traditional single-family homes to others with smaller cottage housing, as well as numerous high-quality townhomes and apartments.

Mill Creek is served by the Everett Public Schools, one of the best school districts in the State, with an elementary school, a middle school, and a high school within municipal borders. Seven excellent colleges and universities are found within a 17-mile radius. Mill Creek residents are well educated with 49% having a bachelor’s degree or higher. The popular Mill Creek Library is one of the busiest branches of the highly-regarded Sno-Isle Libraries system. Community Transit provides both local and bus rapid transit (BRT) service to connect Mill Creek to the larger metropolitan area. In five years, BRT will also connect the City west to neighboring Lynnwood and its newly planned light rail.

Mill Creek offers an exceptional community experience, where natural beauty is preserved, neighborhoods flourish, businesses thrive, and recreational opportunities abound.

To learn more about the City of Mill Creek, please visit https://www.cityofmillcreek.com.

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