Deputy Director of Finance

Deputy Director of Finance
City of Oak Park Finance Department
 Oak Park, Michigan
Job Description

JOB TITLE:
Deputy Director of Finance
Salary, FLSA Exempt – Non-Union

DEPARTMENT/DIVISION:
Finance Department

REPORTS TO:
Finance Director

JOB SUMMARY:

Under the broad supervision and direction of the Finance Director, the Deputy Director of Finance assists in the
administration and coordination of all activities, processes and functions of the Oak Park Finance Department
and plays a significant role in the preparation, administration and analysis of the City’s budget, financial
reports, and accounting records.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

The Deputy Director of Finance may be called upon to perform any or all the following:

  • Provide leadership to the finance staff, supervise the operations and personnel of the accounting division which processes Payroll and Accounts Payables.
  • Provide teaching, mentoring and motivation to other employees within the department and organization through the sharing of knowledge, skills, and information.
  • Provide procedural direction and make recommendations to improve effectiveness and efficiency of operations.
  • Assist in establishing office processes, procedures, and financial controls; prepare and maintain documentation of same.
  • Review accounts payable documentation and reports; review payroll documentation and reports.
  • Perform accounting procedures; maintain and balance accounts against other accounting records; prepare monthly and annual adjusting journal entries as required.
  • Prepare monthly financial reports and other specific reports and financial statements.
  • Monitor the general ledger for accuracy and budget-to-actual variance; compare expenditures with budget appropriations.
  • Play a significant role in preparation of annual budget; confer with department heads regarding budget preparation/monitoring, including revenues, expenditures, fund balance/net assets, goals, objectives, performance measures and organizational charts and financial planning.
  • Prepare detailed personnel cost schedules and fringe benefit cost analysis.
  • Prepare charts, graphs, and other visual aids to help interpret financial data for non-financial personnel.
  • Play a significant role in the preparation of the City’s annual Capital Improvement Plan document.
  • Perform capital project monitoring and analysis for budgetary process.
  • Perform various cross-charge rate analyses.
  • Collect data and prepare analyses for the development of utility rates.
  • Collect data and prepare analyses for various reports, including grants.
  • Assist in the preparation of annual audit, including but not limited to budget-to-actual variance explanations.'
  • Effectively administer and utilize the City’s fiscal management software, including user set-up and access, maintain chart of accounts, general ledger, payroll/human resource, timesheets, accounts payable, cash receipting, and miscellaneous receivables modules for data collection, analyses,
    and reporting purposes.
  • Prepare financial and statistical reports to the City of Oak Park Employees’ and Public Safety Employees’ Retirement Systems and attend quarterly meetings.
  • Review retirement eligibility for employees of the defined benefit retirement systems.
  • Prepare and process applications for retirement for employees of the defined benefit retirement systems in accordance with the City of Oak Park retirement ordinance and the provisions of a collective bargaining agreement. Prepare and process applications for the deferred retirement option plan (DROP) for Public Safety
    employees of the defined benefit retirement system in accordance with DROP plan document and the provisions of a collective bargaining agreement.
  • Prepare and process purchase of additional retirement system credited service for employees of the defined benefit retirement systems in accordance with the City of Oak Park retirement ordinance and the provisions of a collective bargaining agreement.
  • Attend City Council meetings and staff meetings to represent the Finance Department.
  • Perform other work as required.

KNOWLEDGE, SKILLS, & ABILITIES

  • Ability to effectively analyze budgets and interpret financial and accounting records.
  • Knowledge of City operations, professional governmental accounting and computerized financial/accounting systems required.
  • Considerable knowledge of applicable fiscal management system applications (BS&A), and Microsoft 365 programs.
  • Strong customer service orientation and desire to provide excellent service to the Oak Park community.
  • Goal oriented and initiative-taking in performing quality work and improving the function of the entire organization.
  • Able to prioritize multiple projects.

QUALIFICATIONS:

REQUIRED

  • Graduation from an accredited college or university with a bachelor’s degree in accounting, finance, or related discipline
  • Three (3) years of financial analysis experience

OR

  • Seven (7) years of professional financial analysis experience (A combination of education and experience resulting in the required knowledge, skills, and abilities will be considered)

PREFERRED

  • Municipal experience
  • CPA

SALARY RANGE:

  • Salary Range: $85,000-$110,000/Annually

BENEFITS:

  • Comprehensive package that includes healthcare, dental, vision, life insurance, retirement, and section 125 plan.
    (City employees currently do not pay for insurance premiums)

NOTE - This job description is intended to indicate the general nature of responsibilities typically assigned to
the job. The description is not necessarily exhaustive or intended to limit the supervisor’s right to modify
assignments, as necessary.

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