Deputy Town Manager – Finance & Administration

Deputy Town Manager – Finance & Administration
Town of Palm Beach - Town Manager's Office
 Palm Beach, Florida
Job Description

INTRODUCTION:

The Town of Palm Beach is a town like no other. A town rich in beauty and history, it is an enviable location to work and engage in a rewarding and fulfilling career. As part of the Town Administration, you will work in close partnership with the Town Council, residents, and the community at large to provide the highest quality of service by continuously improving and striving to be the standard by which all others are measured. By embracing the Town values of respect, ethical standards, cooperation and teamwork, commitment to quality, open, timely communication, personal responsibility, and accountability, you will join a team of high performing individuals who are reinventing the meaning of public service. Here you are not a number but a member of a highly professional and close-knit community. Join us and be part of a new public service transformation, that begins in one of the most beautiful locations in the country.

GENERAL STATEMENT OF JOB:

This a senior executive management level position that is responsible for direct oversight and management of all aspects of the Town of Palm Beach’s finance and administration, including finance, procurement & contract management, the Town Manager's office administration division, Town Clerk’s Office, information technology, and risk management. The Position reports directly to the Town Manager and serves as a key member of the Town’s executive leadership team. Duties involve directing and participating in varied and complex research; assisting the Town Manager in the administration of day-to-day affairs; advising the Town Manager regarding major matters requiring his/her action; directing the preparation of administrative reports and recommendations; extensive interaction with elected officials and the public; direct supervision of various department heads and a wide latitude for the exercise of individual initiative, sound independent judgment, and professional skills. This position requires management flexibility, executive teamwork, business acumen, and the ability to perform under minimal supervision with varying degrees of pressure and urgency.

ESSENTIAL FUNCTIONS:

  • Supervises all financial activities of the Finance Department and oversees the production and presentation of the annual budget and associated financial reports, ensuring that the Town’s assets are effectively managed and safeguarded and that all components of the financial management information system are properly maintained.
  • Analyzes the Town's financial condition, interprets data, and formulates recommendations for action by the Town Manager and the Town Council.
  • Collaborates with peers in the strategic development of capital planning initiatives.
  • Oversees grant administration for Town.
  • Monitors fiscal activity to ensure compliance with budget directives and limitations and oversees the preparation of public monthly and quarterly reports.
  • Oversees all town surplus investments and investment policies and works with the Investment Advisory Committee to oversee the investment of the
  • Town's Other Post-Employment Benefits (OPEB) Trust and surplus funds.
  • Serves on the Retirement Board and the Defined Contribution Committee.
  • Supervises the Procurement & Contract Management Division and associated contracts and oversees the adherence of appropriate standards.
  • Supervises the Risk Manager and approves town-wide risk management programs and procedures; and directs litigation management and settlement activities.
  • Supervises the Town Manager's Administration Division as well as the Town Clerks Office to provide exceptional service.
  • Supervises the Information Technology Director and ensures the advancement and protection of town-wide information systems.
  • Conducts presentations before a wide variety of audiences including public hearings before Town Council, pension boards, employee groups and those having financial interest before the Town.
  • Acts as a member of the Town Manager's management team by attending staff meetings; assisting in establishing rules, regulations, policies, and procedures; overseeing the development of the annual budget; and assisting with planning and development of goals and objectives.
  • Coordinates with financial advisors, bond counsel and credit rating agencies on the issuance of debt instruments to finance capital projects and ensures compliance with SEC rules for Town debt.

MINIMUM AND PREFERRED QUALIFICATIONS:

  • Graduation from an accredited four-year college or university with a degree in Business Administration, Accounting, Finance, Public Administration, or related field. Master's Degree preferred.
  • Minimum five years of experience at a highly responsible supervisory level working in government finance, administration, municipal accounting, budgeting, and auditing.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Ability to present financial information effectively in oral and written form.
  • Considerable knowledge of the organization, functions, and financial issues of municipal government.
  • Highly skilled in MS Office 365 and enterprise software.
  • Knowledge of federal, state, and local laws concerning municipal fiscal operations and taxation desirable.
  • Experience in the implementation of an enterprise resource planning system (ERP) desirable.
  • Experience in debt issuance and other financing methods desirable.
  • General knowledge of procurement, risk management and information technology systems.
  • Ability to deal effectively and courteously with others, particularly in stress related situations.
  • Ability to innovate and provide alternative approaches in a traditional environment.
  • Demonstration of leadership capacity in developing, supporting, and promoting staff excellence.
  • Ability to mediate amongst parties with varying viewpoints.
  • Ability to work effectively in a team environment and provide mutual support to colleagues.
  • Ability to design, establish, implement, and monitor programs and procedures.
  • Ability to observe situations analytically and objectively and record them clearly, completely, and concisely.
  • Ability to make sound decisions, including during emergency conditions.
  • Thorough knowledge of a municipal budgetary process.
  • Ability to plan, supervise, and review the work of professional, technical, and clerical staff.
  • Ability to organize and prioritize assigned tasks/projects.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to understand and complete complex verbal and written instructions.
  • Ability to prepare detailed reports, conforming to rules of punctuation, grammar, and style.
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