Division Business Manager - Intelligence Analysis Division

Division Business Manager - Intelligence Analysis Division
Institute for Defense Analyses (IDA)
 Alexandria, Virginia
Job Description


The Institute for Defense Analyses (IDA) is a federally funded research and development center (FFRDC) that supports the Department of Defense (DoD) and other federal agencies with rigorous and objective analysis of national security issues.

This position is in IDA’s Intelligence Analyses Division (IAD). IAD delivers objective solutions to the toughest intelligence problems facing the DoD and the Intelligence Community (IC). IAD’s work ranges from cross-cutting assessments of the intelligence ecosystem, to comprehensive intelligence and security analyses, to deep technical reviews of classified programs and systems. Additionally, IAD staff have deep expertise in three geostrategic regions: China, Russia, and Africa.

Housed in a state-of-the-art sensitive compartmented information facility (SCIF), IAD researchers have access to information technology systems and data needed to conduct the sensitive work of IAD sponsors.

Applicants must have an active Top-Secret clearance and recent SCI Access (within the last six months/current SSBI). Candidates who do not meet this requirement will not be considered.


The Division Business Manager (DBM) partners with IAD leadership to develop and achieve the Division’s organizational goals and objectives. Responsibilities cover a wide range of activities in support of the Division’s objectives, including the management and reporting of task execution and budget information, tracking project-related financial data, and helping Division leadership in the preparation and continuous management of the IAD Program Plan. IAD’s contract total ranges from $8M-20M.

Job functions include:

Management of Business Processes:

  • Act as the principal point of contact for the Division’s business management activities and provide management direction, accountability, and oversight over these activities.
  • Provide high-quality analysis of Division business issues and substantive recommendations to Division management and project managers.
  • Develop and implement Division business processes consistent with company business management practices.
  • Ensure all Division business matters are conducted in accordance with institutional processes, procedures, and FFRDC contract requirements, and ensure researchers are aware of best business practices and standards.
  • Contribute to resource and manpower planning, logistics, communications, and provisioning for IAD.
  • Contribute to and support long-range, strategic corporate initiatives, including data management and business modernization.

Financial Management:

  • Lead development of annual Division operating budget, to include professional development, project planning, training, and overhead initiatives.
  • Responsible for planning, preparation, analysis and reporting of project and project-related financial data.
  • Manage successful performance of the Division’s business functions in cost management, schedule planning, forecasting, analysis, cost estimation and pricing.
  • Partners effectively with Finance in the development, management, analysis and reporting of IAD’s key financial metrics.

Program Planning:

  • Responsible for planning, preparation, analysis and reporting of IAD annual Program Plan, direct and indirect budgets, and project and project-related financial analyses and reporting.
  • Provides decision support analyses and recommendations to IAD leadership in the preparation of the IAD Program Plan, in the annual budget development process, and throughout the fiscal year.
  • Prepares and manages monthly and quarterly reviews of IAD Program Plan and related financial information for IAD leadership.
  • Manages IAD’s Central Research Program (internally funded research) to include tracking proposal submissions by staff, tracking approval status, and managing funding expenditures.

Contract Management:

  • Oversees the preparation, cost estimation, dissemination, review, and processing of project descriptions (PDs) for projects to be put on contract.
  • Collaborates with Project Leads in preparing project budgets; estimating staff utilization; tracking project schedule, cost and performance; and managing project status reports.
  • Supports Project Leaders and other Division staff in the task order/amendment and funding process; provides current task status information as required; tracks IAD personnel coverage/utilization; and provides projections of anticipated project expenditures.


  • Performs other duties as assigned.


  • Minimum of a BS/BA degree in finance, economics, accounting, management, or other business-related discipline. MBA preferred.
  • Ten or more years of progressively responsible work experience in comparable environment, preferably government contracting for classified and unclassified work, including experience in budget management, financial planning and analysis, travel management, property management, and timekeeping.
  • Experience with and demonstrated knowledge of government contracting, Cost Accounting Standards, and the Federal Acquisition Regulations (FAR) strongly preferred.
  • Proven analytical skills, innovative problem solver.
  • Excellent interpersonal abilities and oral and written communication skills.
  • Proven experience with Microsoft Excel and working with an integrated business system such as Deltek/Costpoint.
  • Supervisory/management experience is preferred.
  • Must have an active Top Secret clearance and recent SCI Access (within the last six months/current SSBI). Candidates who do not meet this requirement will not be considered.
  • Successful completion of a criminal background check is required.

Why Work at IDA?

  • Competitive salary and benefits, including health insurance options, generous (11%) contribution to retirement, 6 weeks 100% paid parental leave, 20 days paid time off per year (plus holidays), and relocation reimbursement.
  • Mission-oriented work at a non-profit that supports and protects our Nation’s warfighters; as a non-profit, IDA employees are eligible for Public Service Loan Forgiveness (PSFL).
  • Organization-wide commitment to diversity in the workplace and to providing a working environment free from discrimination, by fostering a culture of active citizenship and implementing data-driven processes of continuous feedback and learning.
  • Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-focused projects and publications.
  • A strong employee and corporate culture of work-life balance, including commitment to average 40-hour work weeks through flex time, partial telework options, and expectation of work communication only during core business hours.
  • Located in Alexandria's high-tech corridor, IDA's brand new Potomac Yard facility is equipped with state-of-the-art technology, workspaces and amenities, including a cafeteria, grab-n-go cafe and gym.
  • Easy access to local dining and shopping, the Potomac Yard Metro stop, and the Potomac Yard DASH bus stop. IDA contributes $300/month (IRS max) to commuter benefits.

U.S. Citizenship is required

Ability to obtain and maintain a security clearance is required

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. Click here to learn more about IDA's commitment to diversity, equity, and inclusion.