Finance Manager - Procurement & Contracts

King County Library System (KCLS) in Washington State is seeking a skilled and knowledgeable Finance Manager to provide support to the Finance Department at the Issaquah Service Center.

The Finance Manager position for Procurement and Contracts is part of the Finance leadership team and provides technical guidance and oversight to the organization. This position ensures KCLS purchasing policies and operations and contract administration meet federal, state, and local laws, rules and regulations in compliance with external agencies.

The Finance Manager will help develop, manage and control all aspects of contract formation, negotiation, and management and leads and supports the procurement life-cycle for the purchase of goods and services, in responsible stewardship of public funding.

REQUIRED:

Applicants must attach a current resume and cover letter which addresses relevant work experience, education and training as it relates to this position.

About King County Library System (KCLS):

KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.4 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs.

Approximately 1,200 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle.

The King County Library System values diverse perspectives, lived experiences, and cultures. KCLS encourages people of all backgrounds to apply, including BIPOC (Black, Indigenous, and people of color), immigrants, refugees, women, LGBTQ+, individuals with disabilities and veterans. KCLS is committed to the full inclusion of all qualified individuals. As part of this commitment, KCLS will ensure that persons with disabilities and impairments are provided reasonable accommodations when needed to participate in the job application or interview process and/or to perform the essential functions of the position.

To request accommodation, please call 425-369-3224.

EXAMPLES OF DUTIES:

Essential Duties/Major Responsibilities:

Any of the following duties may be performed. These examples are not necessarily performed by all incumbents, however, and do not include all specific tasks an incumbent may be expected to perform.

• Performs contract administration and ensures purchasing operations are conducted in compliance with KCLS policies, GAAP, GASB, federal, state, and local accounting standards.
• Manages and directs the Request for Proposal process, contract development for public works, and administration of all non-construction and construction vendor contracts and purchasing activities.
• Interfaces and manages relationships with vendors, external agencies, and other KCLS departments regarding accounting and purchasing related matters.
• Initiates work projects and processes and coordinates workflow, ensuring that deadlines are met and projects are in compliance with contracting, accounting, and purchasing policies and procedures.
• Manages and creates detailed expenditure and capital improvement project reports for senior management and the KCLS Board.
• Ensures accounting records are maintained in compliance with applicable regulations and standards and may represent the organization in any internal or external audits related to purchasing, contracting, or fixed assets functions.
• Accepts accountability for the management and administration of all accounting data via accounting software (e.g., JD Edwards, etc.)
• Coordinates communication and ensures that the work of assigned staff and implementation of policies and procedures is consistent with KCLS policies and procedures.
• Develops, documents, implements, and manages policies, procedures, templates, tools, and internal controls and systems to ensure accurate and efficient accounting, purchasing, and contracting operations.
• Provides supervision, training, and performance reviews of assigned personnel.

Secondary Duties:

• Performs special projects as requested by the Controller and Director of Finance.
• Serves as a member of various employee committees as required.
• Performs other related duties as assigned.

DESIRED MINIMUM QUALIFICATIONS:

Education and Experience:

• Preference will be given to candidates with the following:
• Graduation from a four-year college or university with major coursework in accounting, finance or related field.
• Five to eight years of accounting and/or purchasing experience, preferably in the public sector.
• Three to five years supervisory experience in an accounting and/or purchasing department.

SPECIAL REQUIREMENTS

• CPA preferred.

CORE COMPETENCIES:

• Valuing Diversity – Manages relationships with all kinds and classes of people inclusively and equitably; respects, values, and encourages the unique dimension each employee adds to the organization and each member of the community brings to the whole. Seeks opportunities to learn from differences.
• Customer Focus – Primarily focused on customer needs, able to deliver high quality, value added services. Constantly strives to find new ways to increase customer satisfaction and understanding, foster equitable services, and forge meaningful connections.
• Ethics, Values, and Judgment – Exercises best judgment, trustworthiness, and professional standards of conduct; consistently demonstrates organizational values, moral principles, and accountability in behavior, character and action. Defends intellectual freedom and patron confidentiality.
• Professional and Technical Knowledge – Demonstrates proficiency in professional and technical skills and/or knowledge in position related areas; purposely keeps up with current developments and trends in areas of expertise, in order to foster personal success and connections for others.
• Coaching and Counseling – Facilitates the development of other’s knowledge, abilities, and skills to fulfill job and role responsibilities more effectively. Provides timely feedback, guidance, and encouragement to help others achieve better performance and goals; builds the confidence of others.
• Managerial Courage – Tactfully provides direct and actionable feedback promptly, is open and direct but not intimidating; deals head-on with people and problems even in the most difficult situations.
• Communicates Effectively – Conveys ideas/information in a way that is clear, engaging, and suitable to the audience. Main point of their message is apparent. Listens more than they speak, responds appropriately. Seeks influence.
• Organizing and Planning – Establishes courses of action for self, can influence others to ensure that work is efficient, appropriately sensitive to real restraints on time and resources. Willing to take a risk.
• Interpersonal Savvy – Relates well to all kinds of people at all levels, both internally and externally; builds appropriate relationships; interactions are often purposeful and constructive.
• Decision Quality – Makes decisions and solves problems, can deal adeptly with varying levels of complexity, ambiguity, and risk; takes responsibility and accepts ownership for decisions regardless of the outcome. Responds promptly and appropriately in crises situations.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

Physical Demands:

While performing the duties of this job, the employee is constantly using hands in conjunction with frequent finger use and typing, 10-key and this typing may be repetitive up to frequently. Constantly sits up to 2 hours at a time and seldom to occasionally will stand and walk. Will frequently reach up to chest level with hands and arms to work at desk. The employee will occasionally lift to 10 pounds, seldom up to 35 pounds, and seldom push carts with up to 20 pounds of force.

Work Environment:

Work is performed in a normal office environment. Occasional overtime and extensive PC work are involved in the position.