Pacific Grove shares borders with the Del Monte Forest, the Pacific Ocean and Monterey Bay, Pebble Beach, and Monterey which boasts of a fully accessible 3.5 mile coastline, stunning pine and oak forests, scenic 18-hole municipal golf links, the oldest continuously operating lighthouse on the west coast, Asilomar State Park and Beach, award-winning Natural History Museum, several municipal parks to include the coastal Recreation Trail, and a quaint downtown area.
THE CITY ORGANIZATION
Incorporated in 1889, Pacific Grove is a charter city and operates under the Council-Manager form of government. The seven-member City Council appoints a City Manager, City Attorney, and members of the City’s boards and commissions. City amenities include a historic Carnegie public library, natural history museum, community center, an 18-hole golf course, cemetery, butterfly habitat preserve, shoreline recreation trails, and numerous parks.
THE ADMINISTRATIVE SERVICES DEPARTMENT
The Pacific Grove Administrative Services Department is a service-oriented team that provides services and support to internal departments and to the public. The Department is authorized for 10.25 FTE's, with eight positions assigned to finance, risk management, lease administration, payroll/benefits, and Cemetery Services; and 2.25 positions dedicated to Information Technology.
THE IDEAL CANDIDATE
The City of Pacific Grove is seeking a candidate for this position that has exceptional accounting experience who has the strength of character and depth of knowledge to inspire, lead and mentor the talented, dedicated staff in the Administrative Services Department. This position may be filled at the lower classification based on qualifications and years of related experience
Under general direction, plans, organizes, supervises, and manages a wide range of accounting activities, financial transactions, procurement, and administrative projects, programs and staff.
Serves as the Administrative Services Director as needed.
The Administrative Services Program Manager (Deputy Director of Finance) will have four years of increasing responsible accounting experience, with two years of experience in supervising professional level accounting staff; and demonstrated knowledge in accounting, financial reporting, implementing internal controls, and budget administration.
The Finance Program Manager will have demonstrated knowledge in both professional level accounting and budget preparation; with a sufficient background to review or train staff in professional and technical level of assignment. The Finance Program Manager position will require leadership or supervisory experience of clerical staff in the area of assignment
Essential duties and responsibilities may include, but are not limited to, the following:
- Participates in the development, preparation, and monitoring of the annual budget, prepares, calculates, and analyzes a variety of financial reports and data in preparation of the annual operating budget and the capital improvement program budgets; may prepare projections for assigned areas; and recommends adjustments as needed
- Performs technical and professional level accounting and auditing; and research accounting issues to determine or recommend proper accounting treatment
- Reviews accounting transactions and processes for accuracy, appropriate account coding, and authorizations; while ensuring that all accounting processes have proper audit trails and internal control
- Supervises staff that could be responsible for various functions, including: Capital assets, grants, project accounting, bank reconciliations, investments, debt; or accounting operations, such as accounts payable, payroll, accounts receivable, purchasing
- May provide management oversight of the City’s leased property portfolio, including negotiations and contract management
- Supervises and performs year-end reconciliations, adjustments and closing of financial records, assists with coordination of the annual financial audit, and prepares or supervises the preparation of various audit schedules
- Ensures financial records are in compliance with laws, ordinances, regulations, grant agreements, contractual obligations, and Generally Accepted Accounting Principles (GAAP)
- Prepares or coordinates the timely preparation of monthly and periodic reports, including mandated governmental reports
- Participates in identifying business requirements for information systems and provides recommendations in maximizing the use of integrated financial systems.
- Assists in the development, implementation, and training of purchasing policies and procedures in a decentralized environment, which may include the review and verification of insurance certificates
- Develops systems, procedures, policies, and programs to identify, evaluate, manage, and monitor aspects of risk exposure to the City; makes recommendations regarding adequacy of insurance coverages, costs, and benefits associated with alternate coverage
- May work with other departments in relation to risk management processes, which could include loss prevention efforts and occupational safety
- Conducts research, compiles, analyzes, and interprets a wide variety of complex information and data, prepares a variety of complex and analytical documents and reports, and may present information to individuals or groups.
- May develop requests for proposals and manage contracts
Prepares or assists in preparation of departmental policies, procedures, and internal controls, and communicates information to program staff and City employees.
- Supervises staff, assists in the hiring, training and development of staff; monitors and evaluates performance; recommends appropriate disciplinary action, and establishes performance enhancement goals
- Serves on various committees and attends meetings, as assigned
- Collaborates with attorneys and/or the Administrative Services Director on various legal issues that could relate to risk management claims, payroll, or contract administration
- Prepares and reviews written reports, correspondence, and other materials; and may present the end work product to the City Council
- Oversees organization and retention of all accounting, financial, and risk management records
- May service as Administrative Services Director, as assigned
- Deputy Director of Finance
Bachelors degree from an accredited college or university with major course work in finance, accounting, public administration or a closely related field and four years of increasingly responsible accounting experience, including at least two years in the public sector, and two years of experience supervising professional level accounting staff.
- Finance Program Manager
Bachelors degree from an accredited college or university with major course work in finance, accounting, public administration or a closely related field and three years of increasingly responsible accounting experience; OR an equivalent combination of education, training, and experience; and two years overseeing paraprofessional level staff or demonstrated leadership in a financial setting.
Knowledge of processing workers compensation and/or liability claims; or information technology is desirable. A CPA certification is desirable.