Finance Manager – Procurement and Contracts

About the Opportunity:

King County Library System (KCLS) in Washington State is seeking a skilled and knowledgeable Finance Manager to provide support to the Finance Department at the Issaquah Service Center. The Finance Manager position for Procurement and Contracts is part of the Finance leadership team and provides technical guidance and oversight to the organization. This position ensures KCLS purchasing policies and operations and contract administration meet federal, state, and local laws, rules and regulations in compliance with external agencies. The Finance Manager will help develop, manage and control all aspects of contract formation, negotiation, and management and leads and supports the procurement life-cycle for the purchase of goods and services, in responsible stewardship of public funding.

REQUIRED: Applicants must attach a current resume and cover letter which addresses relevant work experience, education and training as it relates to this position.

About King County Library System (KCLS):

KCLS has a vision of a world where knowledge allows diverse communities to prosper and grow. In order to support this vision, we create opportunities through meaningful connections by acting as the knowledge sharing center for over 1.4 million diverse patrons, providing an unparalleled collection of library materials, resources, technology, services, and programs.

Approximately 1,000 engaged and passionate staff provide service in 50 community library locations and patron engagement using direct outreach and virtual assistance. Our service area includes cities, towns, tribal lands, and unincorporated districts of King County, with the exception of the city of Seattle.

The King County Library System values diverse perspectives, lived experiences, and cultures. KCLS encourages people of all backgrounds to apply, including BIPOC (Black, Indigenous, and people of color), immigrants, refugees, women, LGBTQ+, individuals with disabilities and veterans. KCLS is committed to the full inclusion of all qualified individuals. As part of this commitment, KCLS will ensure that persons with disabilities and impairments are provided reasonable accommodations when needed to participate in the job application or interview process and/or to perform the essential functions of the position.

To request accommodation, please call 425-369-3224.

EXAMPLES OF DUTIES:

Essential Duties/Major Responsibilities:

• Any of the following duties may be performed. These examples are not necessarily performed by all incumbents, however, and do not include all specific tasks an incumbent may be expected to perform.
• Performs contract administration and ensures purchasing operations are conducted in compliance with KCLS policies, GAAP, GASB, federal, state, and local accounting standards.
• Manages and directs the Request for Proposal process, contract development for public works, and administration of all non-construction and construction vendor contracts and purchasing activities.
• Interfaces and manages relationships with vendors, external agencies, and other KCLS departments regarding accounting and purchasing related matters.
• Initiates work projects and processes and coordinates workflow, ensuring that deadlines are met and projects are in compliance with contracting, accounting, and purchasing policies and procedures.
• Manages and creates detailed expenditure and capital improvement project reports for senior management and the KCLS Board.
• Ensures accounting records are maintained in compliance with applicable regulations and standards and may represent the organization in any internal or external audits related to purchasing, contracting, or fixed assets functions.
• Accepts accountability for the management and administration of all accounting data via accounting software (e.g., JD Edwards, etc.)
• Coordinates communication and ensures that the work of assigned staff and implementation of policies and procedures is consistent with KCLS policies and procedures.
• Develops, documents, implements, and manages policies, procedures, templates, tools, and internal controls and systems to ensure accurate and efficient accounting, purchasing, and contracting operations.
• Provides supervision, training, and performance reviews of assigned personnel.

Secondary Duties:

• Performs special projects as requested by the Controller and Director of Finance.
• Serves as a member of various employee committees as required.
• Performs other related duties as assigned.

DESIRED MINIMUM QUALIFICATIONS:

Education and Experience:

Preference will be given to candidates with the following:

• Graduation from a four-year college or university with major coursework in accounting, finance or related field.
• Five to eight years of accounting and/or purchasing experience, preferably in the public sector.
• Three to five years supervisory experience in an accounting and/or purchasing department.

SPECIAL REQUIREMENTS

• CPA preferred.