Financial Analyst (Payroll)

Financial Analyst (Payroll)
City of Albany
 Albany, California
Job Description

The Finance Department is seeking for an organized, analytical, problem-solving oriented individual to join their team. The Financial Analyst is a city-wide classification and is responsible for a variety of professional level accounting and budgeting duties including the preparation, maintenance and processing of accounting records and financial transactions. This vacancy is responsible for the full-cycle payroll process, including error monitoring and resolution, reporting, and reconciliation of related accounts.

Under supervision of the Finance Manager, performs a variety of complex assignments in the development, maintenance, and processing of City payroll; responds to employee and other inquiries regarding the payroll system and solves complicated and/or sensitive payroll problems; performs general accounting duties including the maintenance or preparation of technical, financial or statistical reports; performs special projects as assigned requiring technical or analytical experience; and performs related work as required.

Examples of Duties

  • Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
  • Prepare and enter payroll data; maintain records for employee deductions and prepare deductions; prepare reports and process payments for various payroll related liabilities.
  • Update and/or implement processes and procedures related to payroll processes and employee benefits and deductions.
  • Complete reconciliations for various benefits and other financial processes, including any necessary general ledger adjustments.
  • Prepare general ledger adjustments and perform year-end reconciliation related to accounts payable, requisitions, purchase orders and encumbrances, and contract retention.
  • Assist in areas normally performed by Accounting Technicians such as cashiering, business licensing, payroll, receivables, payables, etc.
  • Perform professional accounting and/or budgeting work utilizing a computer-based financial management system.
  • Work with the supervision of the Finance Manager to coordinate development of the City budget by compiling, organizing, analyzing, and balancing budget figures and detail received from City departments. Assist in the development and monitoring of the capital budget, capital forecasting, and financial reporting as it relates to capital spending.
  • Assist staff in the development and administration of operating and capital improvement program budgeting and reconciliation. Utilize financial analysis tools to assist in revenue and expense forecasting for operating and capital budgets, including payroll projections. Examine capital budget estimates for completeness, accuracy, and conformance with established procedures and policies.
  • Monitor adopted budgets and expenditures. Authorize requests for budget changes and prepare budget adjustments and variance analyses. Assist in the development of budget and expenditure management procedures.
  • Compute and prepare monthly reports relating to budget data to measure levels of expenditures against approved budgets. Prepare for and attend a variety of budget-related meetings and workshops.
  • Assist staff with capital contracts and grants administration, management, and compliance. Track various funding sources and evaluate grant requirements to assist staff in thorough reimbursement tracking and billing. Review and/or prepare invoices for submittal to granting agencies.
  • Coordinate and prepare a variety of financial reports for grant programs and capital improvement projects. Ensure compliance with various granting agency requirements and restrictions.
  • Prepare and submit reports for various agencies such as quarterly and annual tax filings, annual State Controller’s Office reports, and requests for census information.
  • Research, compile, and prepare financial and administrative documents. Prepare, maintain, analyze, verify, and reconcile balance sheet, revenue and expense financial transactions, records, and reports. - Prepare departmental monthly and annual reports including the preparation of the year-end closing entries and preparation of the Annual Comprehensive Financial Report.
  • Assist in the maintenance of accounting and financial reporting systems and procedures. Compile accounting and budgetary data and develop financial information as requested. Conduct fiscal analyses and studies.
  • Assist in preparation of the Annual Comprehensive Financial Report (ACFR), Long Term Financial Plan, State Controller’s report, Schedule of Federal Expenditures (SEFA), and other financial reports.
  • Coordinate financial information with internal customers, external agencies, auditors, and the public. Prepare reports and work papers for annual audit. Assist auditors in the review of the financial activity.
  • Perform other duties and responsibilities as required.