Financial Services Manager

Financial Services Manager
City of Olathe
 Olathe, Kansas
Job Description

DESCRIPTION

The Financial Services Manager (FSM) is an essential member of the Financial Planning & Analysis Team in the Economic Focus Department with a critical role in the development and oversight of all agency policies and processes related to strategic financial planning, general accounting, financial reporting and statements, internal controls, payroll and procurement of goods and services.

Under the direction of the Financial Planning & Analysis Officer (FPAO), the successful incumbent will plan, organize and manage the City’s short-term and long-range financial activities as part of the City’s 2040: Future Ready Strategic Plan. The FSM works in partnership with FPAO and the Executive Team to protect and account for the City of Olathe’s financial and people resources. The FSM ensures compliance with all federal, state and local policies and processes while maximizing the effective use of all financial resources available.

The ideal candidate is responsible for fostering a culture of innovation and customer focus through collaboration and strategic leadership of a team of eight (8) full time classified positions that provides investment management, debt management and capital financing, treasury functions and cash management processes, forecasts cash flow positions and analyzes risk and reward of financial decisions. Internal process improvements will be a key focus area for the entire team.

KEY RESPONSIBILITIES

  • Provide 'hands on' leadership, management and oversight of accounting, payroll, and purchasing staff and services to optimize divisional efficiencies and enhance service delivery.
  • Establish and maintain a working environmental conducive to positive morale, individual style, quality, creativity, and teamwork. Provide leadership, counsel, motivation and constructive performance review to staff.
  • Oversee accounting policies, procedures and financial reporting, establish and maintain appropriate financial safeguards and controls, and serve as the management level contact with internal and external auditors.
  • Ensure financial reports are prepared in accordance with Generally Accepted Accounting Principles (GAAP), regulatory requirements, and audit requirements and any/all Federal, State, and local regulations.
  • Manage the preparation of the City’s annual financial report, including preparation of materials and documentation for the external auditors, oversee the development of the Comprehensive Annual Financial Report, and prepare adjusting entries.
  • Develop and implement sound investment principles in compliance with statutory requirements for investments and depository purposes and City policy, maintaining safety and liquidity while maximizing yield.
  • Supervise process owner activities and internal controls with the City’s ERP system for general ledger, accounts payable, address book, job cost, and cash receipts.
  • Analyze cash flow, cost controls, financial statements, and expenses to identify opportunities and guide City financial management practices.
  • Coordinate debt management, capital assets and capital financing. Oversee the City’s debt management program and monitor compliance with statutory requirements and City policy.
  • Oversee the administration and record keeping of special assessment process and debt.
  • Monitors cash flow to ensure sufficient funds are available. Deposits and transfers money between accounts. Reconciles City’s bank accounts.
  • Clearly summarize gathered data and facts, develop logical and compelling storylines and presentations, confidently communicate and present findings to City Council, senior management and community partners.
  • Maintain positive working relationships with financial institutions, broker-dealers, bond rating agencies, bond counsel and others.
  • Assist and educates staff with compilation of financial records, understanding of systemic process and transactions, and applicability of statutes and industry guidelines.
  • Other duties as assigned.

EXPERIENCE AND EDUCATION

  • Ability to establish program related performance metrics, measures and targets.
  • Ability to communicate, both orally and in writing, financial concepts and information to persons with varying levels of financial competence.
  • Five (5) years comprehensive progressive experience managing accounting operations for a government entity.
  • Three (3) years recent experience managing staff performing financial operations.
  • Demonstrated experience being an agent of organizational change.
  • Knowledge and application of current and emerging technologies, strategies and processes used to optimize the efficiency and effectiveness of a business.
  • Knowledge of strategic planning principles and practices.
  • Knowledge of state government budget processes.
  • Certified Public Accountant certification required.
  • A Bachelor’s degree from a fully accredited institution in Accounting, Finance or related field. Master’s degree preferred.
  • Extensive knowledge of GAAP and contract management practices.
  • Knowledge of internal financial controls.
  • Knowledge and application of current and emerging technologies, strategies and processes used to optimize the efficiency and effectiveness of a business.

SUPERVISED BY

  • Financial Planning & Analysis Officer

SUPERVISES

  • Sr. Accountants, Accountants, Procurement Specialists
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