Grants Accountant

Grants Accountant
City of Oxnard Police Department
 Oxnard, California
Job Description

OPENING DATE: 09/09/21
CLOSING DATE: 10/11/21 05:00 PM

The City of Oxnard's Police Department is seeking an Grants Accountant with professional accounting experience and strong technical skills to be part of the Police Financial Services team.

Under general supervision, performs professional accounting duties within an assigned Program, or City-wide accounting in the Finance Department; maintains, develops and analyzes fiscal statements and records; assists in preparation of financial statements in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards; performs related duties as required.

The Accountant I is the entry-level class in the professional Accountant series. Initially under closer supervision, this class is responsible for accounting functions within the City of Oxnard. Assignments are generally limited in scope and within the procedural framework established by higher-level professional, accounting personnel and/or administrative personnel. As experience is acquired, the employee performs with increasing independence.

Payroll Title: Accountant I

SUPERVISION RECEIVED/EXERCISED:

  • General supervision is provided by an Accounting Manager or by higher-level administrative positions within City Programs and exercised through team direction. May provide direct and indirect supervision of lower level professional, technical and clerical personnel as assigned.

WORK SCHEDULE:

  • The normal work week is Monday-Thursday 8:00 am - 6:00 pm and alternate Fridays 8:00 am-5:00 pm. This position may be required to be available to work additional hours as needed to respond to workload needs. This position is eligible for overtime pay.

ESSENTIAL FUNCTIONS:

Include but are not limited to the following:

  • Monitors and reports on the status of federal, state, and local grants; processes complex financial transactions; prepares and maintains monthly, quarterly and/or annual grant reporting and billing; reviews and audits grant contracts, amendments, and other documents to ensure grant compliance.
  • Supervises and participates in the weekly accounts payable processing, bi-weekly payroll processing, and monthly cost recovery billing.
    Participates in central accounting functions such as preparing adjusting entries, fiscal year-end closing adjustments, and documents for auditors.
  • Prepares schedules and maintains accounting records used in processing transactions for assigned area, which could include capital assets and leases, debt, revenue and accounts receivable, and grants.
  • Supervises and participates in the posting, balancing, and reconciliation of the general and subsidiary accounts; determines if funds are available and expenditures properly classified.
  • Participates in the preparation of financial statements, schedules, and other statistical and financial reports; prepares work papers, financial reports for federal and state agencies as well as for internal accounting; prepares fund balance projections and reviews with management.
  • Prepares analysis and work papers in preparation for audit examination pursuant to GAAP and Generally Accepted Government Auditing Standards (GAGAS).
  • Recommends or implements changes in accounting systems and procedures; identifies and resolves problems and inconsistencies involved in maintaining accounting controls; prepares recommendations.
  • Coordinates accounting related activities with other divisions and/or City programs; answers questions and develops procedures for preparing accounting transactions pursuant to GAAP and other authoritative guidelines.
  • Researches and analyzes transactions to resolve budget problems; provides analysis of available funds at management's request; analyzes budget transactions.
  • Prepares schedules and financial worksheets to assess financial status of the programs and makes recommendations on corrections.

MINIMUM QUALIFICATIONS:

The following are minimum qualifications necessary for entry into the classification:

Education and/or Experience:

Education:

  • A Bachelor's degree in Accounting, Business Administration or a closely related field.

Experience:

  • Minimum of one (1) year of responsible accounting experience.

Desirable:

  • At least one (1) years of responsible grants accounting experience.
  • At least one (1) year of supervisory-level experience
  • Public sector accounting experience.
  • High proficiency with Excel.

License, Certification and Other Requirements:

  • Possession of, or ability to obtain, a valid class C California driver's license.

GENERAL INFORMATION:

  • Selected candidate must pass a thorough background investigation.

UNION MEMBERSHIP:

  • Positions in this classification are represented by the Service Employees International Union (SEIU).

APPLICATION PROCESS:

  • Submit NEOGOV/Government Jobs on-line application.
  • Complete and submit responses to the supplemental questions, if required.
  • Upload resume, cover letter, proof of degree (transcript), or other requested documents.

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) full-time vacancy in the Police Department.

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office) and web-based enabled tools (G Suite), therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.

City staff may be required to play an active role in the event of an emergency, which may include changes in responsibilities and working hours.

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.

This position requires a 12 month probationary period.

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.

EQUAL OPPORTUNITY:

  • The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.

REASONABLE ACCOMMODATION:

  • The City of Oxnard makes reasonable accommodation for the disabled. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT:

On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

For questions, please contact: Annette Adams at (805) 200-5448 or annette.adams@oxnard.org.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

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