Grants Administrator

Grants Administrator
City of Fort Smith
 Fort Smith, Arkansas
Job Description

JOB SUMMARY

The incumbent, under the guidance of the Director of Finance, will assist the City departments to identify and administer federal, state, private or other grantor agency programs. All work will be performed in accordance with Generally Accepted Accounting Principles (GAAP), federal and state laws, City ordinances, policies and procedures.

ESSENTIAL DUTIES/RESPONSIBILITIES
Note: All City of Fort Smith positions require the employee to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees, and have regular and reliable attendance that is non-disruptive. Must show cooperation and respect to fellow employees and supervisors at all times. All other duties as assigned by the immediate supervisor and/or department director.

  • Identify, develop, and assist in the preparation and submission of grants and contract proposals to various funding agencies; provide editorial review of grant proposals.
  • Responsible for the preparation of grant applications, fiscal management of grant funds, monitoring performance and compliance of all grants, their goals and objectives, and enforcement of federal, state, and local regulations, policies, and rules.
  • Researches available federal, state, and local grant opportunities
  • Develop internal policies and procedures regarding grants and applications
  • Track and monitor all grant receipts and authorizing expenditures utilizing the City’s ERP system
  • Prepare required financial status reports for local, state, and federal agencies
  • Maintain grant files in preparation for annual audit.

SUPERVISORY RESPONSIBILITIES

  • None

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications

  • Bachelor’s degree from an accredited higher education institution in a discipline appropriate for the position
  • Four (4) years of experience in grant writing and supporting grant administration activities

Preferred Qualifications

  • Seven (7) years of experience in grant writing and supporting grant administration activities
  • Previous experience in working with grants and knowledge of pertinent federal, state and local laws, codes and regulations governing the expenditure of grant funds and proper recording and reporting.

OTHER SKILLS AND ABILITIES

  • Excellent verbal and written communication skills as well as good interpersonal skills.
  • The incumbent should possess proficiency and technical aptitude with the ability to use Microsoft products, including Word, Excel and Outlook and computerized accounting programs.
  • The incumbent should possess excellent computer skills and knowledge of word processing and spread sheet programs.
  • Problem solving, analytical ability and a high level of accuracy and organization skills are required to perform the duties of this position.
  • Strong attention to detail and the ability to make quick decisions based upon established procedures.
  • A high level of accuracy and organization skill is required to perform the duties of this position.

POSITION DESIGNATIONS

This position is designated as essential during inclement weather events. City services will be maintained during inclement weather, such as heavy snow or ice storms and all essential employees are expected to report to work due to the critical functions of the position. This position is able to work remotely (based on need and supervisor approval).

This position is not designated as a safety/security sensitive position and is not subject to random DOT drug and alcohol screenings (a safety/security sensitive position is one in which a momentary lapse in attention may result injury or death of another person).

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Semi-repetitive type of work that requires periods of concentration for varied time cycles as prescribed by the task(s). While performing the duties of this job, the employee must frequently stand, walk, talk and hear. Frequently sit, use hands to handle objects, and reach with hands and arms. The incumbent must also occasionally stoop, kneel and crouch. Specific vision abilities required by this job include close, color and distance vision.

The employee is occasionally required to lift up 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal working conditions found within an office setting, wherein there is controlled temperature and a low to moderate noise level, plus a minimum of distractions. Periodically exposed to such elements as noise, intermittent standing, walking, occasionally pushing, carrying, or lifting; but none are present to the extent of being disagreeable.

PRE-EMPLOYMENT SCREENING(S)

This position requires the below screenings prior to employment:

Criminal History Background Check

**This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee and/or applicant. Duties, responsibilities and activities may change or new ones may be assigned at any time with or without notice**

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