Financial Services Manager

Financial Services Manager
City of Daytona Beach
 Daytona Beach, Florida
Job Description

The  principal  function  of  this  position  under  administrative  direction  of  the  Chief   Financial Officer is to ensure accurate treasury activities within the Finance Department. The purpose of this position is also directing the Utility Billing Division and Finance Department. The employee in this classification performs supervisory, administrative work and business process reviews.

Position is responsible for managing investment portfolios and debt service schedules, preparing treasury and financial reports including the CAFR, and  establishing administrative  procedures.  Performs related work as required.  The nature of the work performed requires that an employee in this class establish and maintain effective working relationships with other City employees, outside auditors, business organizations, state and federal officials and the public. Within established laws, policies, and guidelines, manages investment portfolios for the City, balances daily bank accounts; analyzes cash flows and develops revenue projections; determines investment funds availability  and evaluates investment opportunities; invests funds, subject to   the approval of the Chief Financial Officer in accordance with City guidelines and policies; tracks investments; prepares treasury reports and quarterly financial reports for submission to  the City Commission; and analyzes and implements cost savings relating to bank charges.

MINIMUM QUALIFICATIONS

Education, Training and Experience

  • Bachelor’s degree in Accounting, or closely related field;
  • Supplemented by a minimum of five (5) to nine (9) years progressively responsible accounting and supervisory experience and/or training  involving accounting; treasury and debt management.
  • Must possess at least two (2) years municipal accounting experience.
  • Prefer Certified Government Financial Manager, Certified Government Finance Officer, Certified Public Finance Officer or equivalent designation.

ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

  • Organizes and directs the activities of the City treasury.
  • Directs the data collection and reporting related to the treasury activities. Manages investments and pooled cash.
  • Recommends process improvements to current treasury/accounting procedures and related systems.
  • Prepares monthly report of investment portfolio; directs receipts, deposits, and investments of City monies.
  • Manages the qualified public depositors program and prepares annual State required report. Prepares quarterly summary financial reports for management review.
  • Responsible for all aspects of the Comprehensive Annual Financial Report (CAFR).
  • Prepares workpapers for external auditor and year-end closing journal entries.
  • Prepares investment and debt schedules, and accompanying notes to the CAFR and assists in preparing the statistical section of the CAFR.
  • Manage all City debt as it relates to paying principal and interest on respective debt as it becomes due, making all journal entries to record payments of principal and interest and monthly journal bond ordinances.
  • Conducts bond registrar and trustee functions.
  • Manages bond arbitrage compliance and continuing disclosure programs.
  • Plans and directs the activities essential in rendering utility customer services, customer relations, billing and collection.
  • Plans and supervises the activities essential in the accounting, receivables, payables and purchasing function for the city including reporting requirements and internal controls of financial transactions.
  • Plans and directs the activities essential in production of payroll checks for employees.
  • Establishes procedures including establishing statistical reports and daily work analysis of time, labor and progress reports on improvement programs.
  • Investigates and researches claims and complaints and takes corrective action or makes recommendations for corrective action.
  • Assists in preparation of annual budget requests and supervises the expenditures for the Treasury Management, Accounting and Utility Billing functions.
  • Reviews work of supervisory employees through inspection of completed work, conferences and records.
  • Suggests and drafts operating, policies, and procedures for payroll, customer service, cashiering, billing services and meter services, financial accounting and internal controls.
  • Recommend changes to the customer information system, payroll programs, accounting controls, ordinances and policies.
  • Establishes and maintains monthly, quarterly and yearly statistical and performance reports. Calculates, bills, and journalizes special water and sewer accounts.
  • Prepares RFP’s for various required services such as banking services, evaluates proposal, assists in the negotiations and administration of services, fees and contracts.
  • Prepares documents for use in rate study and revenue sufficiency analysis by outside rate consultants.
  • Assists with preparing documents for use in loan applications, state required business plans, and annual continuing disclosure and rating agency surveillance.
  • Assists in preparation of Finance Department agenda items for City Commission’s consideration.

MARGINAL FUNCTIONS

  • While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.
  • Performs duties as required.

PERFORMANCE APTITUDES

  • Data Utilization: Requires  the  ability  to  evaluate,  audit,  deduce,  and/or  assess  data  and/  or information using established criteria.  Includes exercise of discretion in determining actual   or probable consequences, and in referencing such evaluation to identify and select alternatives.
  • Human Interaction: Requires the ability to inform and guide others by applying principles   of professional counseling in addressing specific situations.
  • Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to start, stop, operate and monitor the functioning of equipment, and/or materials used in performing essential functions.
  • Verbal Aptitude: Requires  the  ability  to  utilize  a  wide  variety  of  descriptive  data  and information, such as manuals, ordinances, and resolutions.
  • Mathematical Aptitude: Requires the ability to calculate decimals and percentages; ability to perform mathematical operations with fractions; ability to compute discount, interest, profit and loss, ratio and proportion; ability to calculate surface areas, volumes, weights, and measures.
  • Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
  • Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.

ADA COMPLIANCE

  • Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.
  • Sensory Requirements: Some tasks require visual perception and discrimination. Some tasks require oral communications ability.
  • Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

 CONTACT INFORMATION:

 If you have any questions regarding employment with The City of Daytona Beach, you may contact:

Employment Services

301 S Ridgewood Ave. - Room 158

Daytona Beach, FL 32114

Phone: 386-671-8210

Email HumanResources@codb.us

Residents of Daytona Beach given preference in hiring.

Applications are public record open for inspection.

EOE/AA/ADA/VET Employers