Purchasing Officer

Purchasing Officer
Lewis and Clark County Grants and Purchasing Department
 Helena, Montana
Job Description

Position Details
Title: Purchasing Officer
Status: Regular, Full-time, Non-exempt
Pay: $26.73/hour to $29.88/hour
Closing Date: Open Until Filled

Under general direction of the Grants and Purchasing Director, this position procures goods and services for the County and ensures compliance with procurement laws and regulations.

Required Qualifications:

The knowledge, skills, and abilities required for this position are typically acquired through a combination of education and experience equivalent to a four (4) year degree in Public Administration, Business Administration, Communication, or another relevant field or combination of education and experience. and (2) years’ experience in purchasing and/or procurement, project management, contract administration, technical writing, or other applicable experience. Public sector experience preferred.

Duties and Responsibilities

Essential Functions:

  • Develops and monitors policies, processes, and operational workflows related to the County’s purchasing functions;
  • Procures goods and services for the County in accordance with the Montana Procurement Act, ensuring fair competition and maximizing the purchasing value of public funds;
  • Ensures compliance with federal, state, and local procurement laws and regulations;
  • Works with County departments to determine their purchasing needs and assists in meeting those needs through the purchasing process;
  • Provides recommendations and guidance on purchasing to departments upon request;
  • Coordinates with County Legal department concerning policies and regulations pertaining to procurement and insurance requirements;
  • Provides technical assistance and training to County staff performing purchasing functions;
  • Serves as an advisor to county departments for the preparation, publication, and review of Request for Information (RFI), Request for Proposal (RFPs), Request for Qualifications (RFQ) and Invitation for Bid (IFB) specifications;
  • Establishes related procedures, forms, language for specific purchasing and contract requirements, and other requirements for inclusion in competitive solicitations;
  • May direct, manage, and coordinate centralized procurement of goods and services; determines best supplies for non-bid items; analyzes and researches goods and conducts outreach with vendors and agencies seeking or engaged with business with the County;
  • Provides regular communication in the form of written report, presentations, and online resources to the Grants and Procurement Director, County departments, Board of County Commissioners, and stakeholders;
  • Establishes and maintains accurate data, records, and reports for County purchasing;
  • Develops and maintains online resources related to County purchasing activities;
  • Conducts audits.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and tasks may change with or without notice.

Knowledge, Skills & Abilities

Examples of Knowledge:

  • Lewis and Clark County and departmental policies and procedures;
  • Pertinent Federal, State, and Local laws, codes, and regulations;
  • State of Montana (Administrative Rules of Montana and Montana Code Annotated) Procurement laws;
  • Local government procurement requirements;
  • Federal procurement laws for federal funds;
  • Administrative requirements, cost principles, and audit requirements for Federal Awards;
  • Principles and practices for effective customer service;
  • Local government procedures and practices;
  • English grammar, spelling, and punctuation;
  • Financial reporting;
  • Principles and practices of public administration and records management.

Examples of Skills and Abilities:

  • Excellent written and oral communication skills;
  • Establish and maintain accurate records;
  • Provide leadership and services for innovative, responsive, and accountable public procurement;
  • Proficiently use computer hardware and software programs;
  • Understand and follow oral regulations, written regulations, policies, procedures, and instructions;
  • Manage concurrent projects and multiple deadlines;
  • Work in a collaborative manner.

Special Requirements

  • Local travel may be required; travel is primarily local during the business day.

Application Instructions:

Applications for this position must be submitted through our career portal by the listed closing date at https://www.lccountymt.gov/hr/jobs.html

The following items are required along with the on-line application:

  • Resume
  • Cover letter