Staff Accountant

Staff Accountant
Sonoma Resource Conservation District
 Santa Rosa, California
Job Description

Work Location:

This position is currently partially remote with work to be performed in the main office in Santa Rosa, Sonoma County, California and from a home office.
Status: Non-Exempt/ 0.8-1.0 FTE (32-40 hours/week)
Compensation: $28.00-$30.00/hour
Posting Date: July 13, 2020
Estimated Start Date: Fall 2020

Organizational Background

The Sonoma Resource Conservation District (RCD) is a non-regulatory, local government entity empowered to manage soil, water, fish and wildlife resources for conservation. In existence since the 1940s, RCDs are local grassroots conservation delivery systems that identify local conservation problems and guide solutions on a voluntary basis. The RCD covers 85% of Sonoma County, and includes portions of the Russian River, Petaluma River, Sonoma Creek, Stemple Creek, and Gualala River Watersheds.

The RCD has a budget of $3.7MM and is almost exclusively grant and contract funded. The RCD is governed by a board of directors that are local landowners in the District. We offer a friendly and flexible work environment where our team of 14 dedicated professionals work together to benefit our community and its natural resources. Our mission is carried out through four programs: LandSmart® Planning, Water Resources, On-the-Ground, and Education. For more information visit our website at

Position Summary

The Staff Accountant position is a great opportunity for a detail-oriented person with a solid background in accounting who wants to work for a mission driven organization. Reporting to the Director of Finance, and working under limited supervision, the Staff Accountant is responsible for the accounts receivable and accounts payable functions and will provide assistance with payroll. This individual works closely with fiscal and program staff to ensure sound financial management of grant and contract awards, compliance with funding source guidelines, and effective delivery of the RCD’s programs.

Essential Functions

  • Accounts Receivable/Grants Administration:
  • Prepare all monthly/quarterly grant and contract invoices and financial/compliance reports.
  • Ensure timely submission and collection of receivables.
  • Prepare weekly bank deposits.
  • Reconcile financial statements to budgets and provide program staff with monthly budget vs. actual reporting.
  • Serve as the point of contact for staff and funders regarding financial management of awards.
  • Work closely with program staff on budget development, amendments, and closeouts.
  • Monitor individual grants, contracts, and related transactions for compliance with applicable funder guidelines and regulations, including matching funds requirements.

Accounts Payable/Payroll:

  • Enter invoices, record credit card transactions, and perform weekly check runs.
  • Manage vendor files, including maintaining W-9 information and filing annual 1099's.
  • Assist with semi-monthly payroll processing.

General Financial Tasks:

  • Assist with expense allocations and the monthly close process, including adjusting journal entries and balance sheet reconciliations.
  • Participate in the improvement of internal controls, fiscal policies and procedures.
  • Support the annual budget process and financial audit.
  • Assist with procurement.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required Qualifications, Knowledge, and Abilities

  • Associate’s degree and at least two (2) years of professional accounting experience. An equivalent combination of relevant education and/or experience will be considered.
  • Working knowledge of fund accounting and GAAP.
  • Highly proficient in Quickbooks Desktop and MS Office with strong Excel skills.
  • Demonstrated budgeting experience.
  • Ability to interpret, implement, and communicate the complex laws, regulations, and policies of diverse funding sources.
  • Strong analytical and reconciliation skills.
  • Exceptional verbal, written, and interpersonal communication skills.
  • Self-starter with high dependability and keen attention to detail.
  • Ability to juggle competing priorities, adapt to organizational needs, and remain highly organized in a dynamic, team-oriented work environment.

Preferred Qualifications, Knowledge, and Abilities

  • Government or nonprofit accounting experience.
  • Educational emphasis in accounting or business.
  • Intermediate Microsoft Access skills.
  • Passionate about the conservation of natural resources.

Work Environment

Work in the main office is performed in a professional office environment that includes operation of standard office equipment such as computers, phones, copiers, calculators, and filing cabinets. Moderate noise levels.

For work at home, you must have a high-speed internet connection, a laptop or desktop, and a quiet work area during operations.

Physical Requirements

Ability to frequently remain in a stationary position; operate a computer and other standard office equipment; visual capacity to review and edit documents; converse by telephone and in person. Some bending, lifting up to 30 lbs., and grasping.


The Staff Accountant compensation range is $28.00-$30.00/hour DOQ. Benefits for this position include 100% employee medical coverage; dental and vision insurance with minimal employee contributions; employer-paid life insurance; a SIMPLE IRA retirement plan with 3% employer match; paid time off and holiday leave; and an employee assistance program.

How to Apply

Please submit a cover letter, resume, and three (3) professional references to with “Staff Accountant” in the subject line. Review of applications will begin on Monday, August 3, 2020, and continue until the position is filled. No phone calls please.

Sonoma Resource Conservation District is an equal opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.