Sr. Accounts Payable Specialist

Sr. Accounts Payable Specialist
City Of Sugar Land Human Resources Department
 Sugar Land
Job Description

The Accounting Division at the City of Sugar Land has an opening for a Sr. Accounts Payable Specialist. This position is responsible for performing various accounts payable functions and providing support to the Accounts Payable Supervisor.

SUMMARY OF DUTIES:

  • Process invoices, vendor disbursements, and employee disbursements for timely payments, as well as process all Capital Improvement Project (CIP) construction invoices.
  • Implement and maintain spreadsheets for tracking of recurring and late invoices.
  • Understand and implement the record retention requirements of invoices paid with bond funds to meet the requirement of Post Debt Issuance Compliance law.
  • Understand, implement and file the Unclaimed Property Report with the State annually for uncashed vendor/customer payments/refunds.
  • Collaborate with departments to ensure unnecessary purchase orders are closed in order to generate accurate encumbrance reports each month.
  • Monitor the accounts payable email box and forward invoices/inquiries to the appropriate staff.
  • Prepare month end reports, such as Retainage Payable, Accounts Payable Other, and Prepaid, by the designated due date.
  • Work closely with vendors and City staff to resolve invoice problems.
  • Prepare and mail form 1099 per IRS reporting requirements.
  • Provide assistance to the city departments with questions about general ledger accounts.
  • Assist with documenting procedures and training AP liaisons/staff.
  • Regular attendance is an essential function of this position.
  • Required to work as an essential employee before, during and after an emergency or disaster, whether natural or acts of war.
  • Stay abreast of, and comply with, all City and departmental policies and procedures.
  • Perform any other duties and responsibilities as directed by the Director of Finance or other designee.

REQUIREMENTS:

  • Bachelor’s degree in Accounting from an accredited college or university; Minimum of three years performing accounts payable duties; Experience in municipal accounting area preferred; Tyler Technology (Munis) experience a plus.

Please visit our employment page at www.sugarlandtx.gov/jobs

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