Staff Accountant

Staff Accountant
Mount Prospect Public Library Administration Department
 Mount Prospect, Illinois
Job Description

Do you love libraries and public fund accounting? Are you detail-oriented? If so, consider joining the Mount Prospect Public Library team as our Staff Accountant. In this role, you will be responsible for accounts payables and payroll in addition to assisting the Finance Director with the overall accounting operations for the library. Use your accounting knowledge and become a contributing member of our Administration team.

SCHEDULE:

Full-time, non-exempt. Weekday hours. Evenings and weekends as needed.

SALARY:

$22.35 - $27.93 per hour (depending on experience and qualifications)

BENEFITS:

Medical, dental and vision benefits are offered. Part of the total compensation package also includes paid time off benefits (i.e., Paid holidays, vacation time, personal days, and sick leave). Retirement savings options include participation in the IMRF pension plan.

PURPOSE:

Under the general direction of the Finance Director, this position provides support to the library's accounting operations. This position will perform various bookkeeping activities in the preparation, processing, and maintenance of accounts payable and payroll. The position is also responsible for preparing deposits, financial records, and related reports.

SUMMARY OF DUTIES:

This position is comprised of the following essential duties:

  • Accounts Payable/Expenditures (approx.40%)
  • General Accounting (approx. 25%)
  • Payroll Processing (approx. 25%)
  • Financial Reporting (approx. 10%)
  • Other non-essential job duties may include other administrative or clerical tasks.

JOB TASKS AND RESPONSIBILITIES:

  • Accounts Payable & Expenditures
  • Processes vendor payments while ensuring proper documentation of Form W-9s
  • Maintains related vendor information and records
  • Reconciles Library's credit card statements
  • Handles recording of reimbursements
  • Annually prepares data to generate required Form 1099-NEC

General Accounting

  • Records and reconciles all cash receipts
  • Prepares bank deposits and ensures proper documentation of receipts
  • Prepares and records transfers between the library's separate funds
  • Records property tax receipts as required
  • Prepares accounts receivable invoices as needed
  • Prepares adjusting journal entries as required
  • Prepares annual sales tax filing and payment timely as required

Payroll Processing

  • Collaborates with Human Resources regarding payroll changes and the submission of timesheets
  • Processes the biweekly payroll and handles related payroll tasks
  • Processes vendor payments for employee benefits
  • Prepares the quarterly unemployment report and submits appropriate payments
  • Reviews quarterly payroll returns and annual W-2 reporting
  • Provides necessary documents for workers compensation audit
  • Processes other year-end payroll tasks including W-2 distribution

Financial Reporting

  • Assists with the preparation of financial reports for Library Board and public posting or distribution
  • Prepares monthly internal reports for the department
  • Maintains fixed asset records

Other

  • May provide instruction to library staff on established financial processes or procedures
  • May assist with bid management and related procedures
  • May perform miscellaneous administrative or clerical tasks as assigned
  • May facilitate various purchasing related responsibilities and tasks
  • Manages related electronic and paper files as required or directed
  • Attends appropriate meetings, workshops & seminars
  • Serves on committees as assigned
  • Other duties as assigned

Qualifications

ABILITY, KNOWLEDGE AND SKILLS:

  • Ability to access, input, and retrieve data from computer/software
  • Ability to maintain confidentiality and to act in a discretionary manner
  • Ability to manage multiple tasks with efficiency, skill, accuracy, and appropriate speed
  • Ability to perform detailed work and calculations accurately
  • Ability to perform sedentary to light work
  • Ability to reach, stoop, kneel and crouch
  • Ability to scan documents and modify PDF documents
  • Ability to take direction and work independently with minimal supervision
  • Ability to work accurately in a changing and varied environment, and with frequent interruptions
  • Ability to work collaboratively as a member of a team with colleagues and managers
  • Ability to work with relevant accounting equipment (10-key, keyboard, etc.)
  • Demonstrates ease and comfort with emerging technologies
  • Excellent time management
  • Excellent verbal and written communication skills
  • Knowledge of current and accepted accounting procedures and practices
  • Knowledge of mathematical principles and ability to work accurately with numbers
  • Knowledge/skill of electronic payroll and timekeeping systems (Paycom or similar product)
  • Knowledge/skill of governmental fund accounting
  • Knowledge/skill of Financial Edge NXT accounting software or similar product
  • Knowledge/skill of spreadsheets (intermediate to advanced)
  • Knowledge/skill with collaborative and/or interactive web applications
  • Knowledge/skill with Microsoft Office 365 (Outlook, Teams, OneDrive, Excel, etc.)

EDUCATION AND TRAINING:

  • Qualified individuals will possess a bachelor's degree in Accounting or Finance with two (2) years of experience in accounts payables and payroll processing. Governmental fund accounting experience is highly desirable. Computer proficiency with Microsoft Office is required.
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