Staff Analyst (Staff Analyst Debt Management)

Staff Analyst (Staff Analyst Debt Management)
Valley Water
 San Jose, California
Job Description

Staff Analyst (Staff Analyst Debt Management)
Valley Water
Salary: $8,216.00 - $10,510.93 Monthly
Job Type: Full-Time
Job Number: 01509-E
Location: CA, CA
Department: Financial Planning and Management Services
Closing: 8/14/2022 11:59 PM Pacific


Treasury-Debt Management Unit (Position Code 1094)
COVID-19 vaccination requirement:
*To protect our most valuable assets, our employees, as well as the communities we serve, Valley Water requires all newly hired Valley Water personnel to be fully vaccinated (for COVID -19) or to be formally excused from the requirement through the **reasonable accommodation process (for details, see bottom of job posting).

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.

Overview: This position will primarily support Valley Water's Treasury, Debt, and Grants Management team with the administration of loans entered into with the U.S. Environmental Protection Agency (EPA) under its Water Infrastructure Finance and Innovation Act (WIFIA) loan program. EPA has selected the Pacheco Reservoir Expansion project and various Safe, Clean Water projects to receive cost-effective WIFIA loans exceeding $1 billion. This position will assist in complying with and administering the numerous requirements of the federal loan program. Tasks include the compilation and presentation of financial data from the Infor enterprise software system, project information reporting, contract monitoring and compliance, participation in periodic audits, and coordination with internal staff and external participants.

This position will also assist in the pursuit of additional WIFIA funds for the Anderson Dam Seismic Reliability project and other water reliability projects through the development of requisite letters of interest and loan applications.

This position will help with other debt administration, grants management, and treasury-related work, including financial reports and analyses, debt service payments, bond and grant disbursements, and banking and investment activities.

Assistance to other units in the Financial Planning and Management Services division (Budget, Accounting, Revenue Management, and Continual Improvement) may also be provided on an as-needed basis.

Key Responsibilities include, but are not limited to:

  • WIFIA Loan Program Administration
  • Query and compile capital project costs data from Infor financial reporting system.
  • Review loan agreements and WIFIA program requirements.
  • Develop loan compliance procedures.
  • Develop standardized reports and utilize tracking tools like the Smartsheet project management platform.
  • Work with engineering and environmental services project teams to attain necessary information and documents.
  • Assist with periodic EPA audits.
  • Participate in internal meetings and external meetings with EPA staff.
  • Coordinate meetings, including preparing informational packets and transcribing meeting notes.
  • Debt, Treasury, and Grants Management Duties
  • Assist with the management of the debt portfolio, including reporting obligations, debt service and fee payments.
  • Participate in periodic bond issuances and federal/state loan applications.
  • Prepare WIFIA loan and other bond disbursement packets and coordinate the reimbursement lifecycle.
  • Provide backup support for Treasury and Grants related duties.
  • Special Projects for Budget, Accounting, Revenue Management and Continual Improvement
  • Reconcile purchase card records on a monthly and annual basis.
  • Research records on leases.
  • Reconcile customer invoices over the last year.
  • Prepare customer invoices.
  • Reconcile accounts payable records and taxes paid.
  • Prepare and submit escheatment claims to the State Treasurer's Office.

Ideal Candidate's Background Includes:

  • Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

  • At a minimum, three (3) years of experience handling a variety of administrative support and technical duties.
  • A minimum of two (2) years of experience working in financial analysis, financial management, or accounting.
  • Background in Treasury and debt issuance/management, and experience administering contracts and agreements, is a plus.
  • Proficient in MS Office, especially Excel, and Enterprise Resource Planning (ERP) software such as Oracle, PeopleSoft, Infor, or Vena.
  • Experience working in public agency finance department is ideal.

Ideal Skills and Abilities:

  • Ability to provide excellent customer service skills through all levels of the organization.
  • Detail-oriented and thorough.
  • Work independently, take initiative, and think critically about assigned work.
  • Interpret, summarize, and present administrative and technical information and data.
  • Interpret, apply, explain, and ensure compliance with applicable federal, state, and local policies, procedures, laws, and regulations, technical written material, and Valley Water policies and procedures.
  • Recommend and implement modifications to existing programs, systems, and procedures.
  • Research and summarize data and prepare logical written reports and correspondence related to assigned area independently or from brief instructions.
  • Make mathematical, financial, and statistical computations.
  • Establish and maintain a variety of filing, recordkeeping, and tracking systems.
  • Organize and prioritize a variety of projects and multiple tasks.
  • Organize work, set priorities, and meet critical time deadlines.
  • Develop and use spreadsheets and databases.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships.

Ideal Knowledge:

  • Basic principles of management and public administration.
  • Statistical and research methods.
  • Best practices for office procedures, methods, and equipment.
  • Financial recordkeeping.
  • Principles of business writing and report preparation.

Ideal Training and Education:

Associate's or Bachelor's degree from an accredited college or university with major course work in business administration, accounting, finance, economics, or a related field. Directly related experience may be substituted for the college requirement on the basis of one and one-half years of experience for one year of education to a maximum of two years.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis. To review the Classification Specification, please click Analyst 5-2019.pdf

Selection Process

The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.

The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.

Consideration may be given to existing applicant pools within the same classification.

COVID-19 vaccination requirement:* Fully vaccinated means (1) it has been at least two weeks since a person has completed the entire recommended series of a COVID-19 vaccine, and (2) the person has provided proof of vaccination in a form consistent with the requirements for verification of vaccine status in the State of California's July 26, 2021 Public Health Officer Order.**Limited Exemptions to Vaccination Requirement. An individual who has been provided a job offer may request a reasonable accommodation to the vaccination requirement if they: 1. Have a contraindication recognized by the U.S. Centers for Disease Control and Prevention (CDC) or by the vaccine's manufacturer to every approved COVID-19 vaccine. A contraindication means a condition that makes vaccination inadvisable; 2. Have a disability and are requesting an exception as a reasonable accommodation based upon this disability; or, 3. Object to COVID-19 vaccination based on their sincerely held religious belief, practice, or observance.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

To apply, please visit

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