Function

The Superintendent of Business oversees the day-to-day operation of the District’s business department. The position is responsible for accounts receivable, accounts payable, budgeting, payroll, cash management, reconciliations, and financial statements.

Supervision Received

• The Superintendent of Business functions under the direct supervision of the Director of Finance and Administration.

Supervision Exercised

• The Superintendent of Business supervises three employees: Cash Control Associate, Disbursement Associate, and Billing Associate.

Responsibilities

Staff

• Provide daily assistance and supervision.
• Conduct staff meetings.
• Coordinate training and development, including cross-training.
• Provide mentoring for advancement.
• Prepare and conduct performance reviews.

Audit

• Ensure monthly, quarterly, and annual audits are completed as required.
• Coordinate supporting documentation for the auditing firm as required.
• Prepare statistical requirements per Government Finance Officers Association best practices.
• Act as liaison for the District with the auditing firm.

General

• Maintain and reconcile the general ledger and all subsidiary ledgers.
• Prepare monthly, quarterly, and annual financial reports.
• Ensure archiving of District reports.
• Monitor membership/participation information as required.
• Ensure accurate processing of all electronic billing functions.
• Ensure archiving of patron documentation.
• Assist the Director of Finance and Administration and other staff with the budget process.
• Process monthly bank reconciliations.
• Monitor the District’s cash and investments.
• Coordinate all banking correspondence.
• Prepare District bond/interest payments for review/submission.
• Prepare and process sales and payroll tax payments.
• Attend staff meetings as scheduled.
• Process and maintain all reports necessary to perform required tasks.
• Prepare monthly journal entries as needed.
• Prepare monthly board reports and other documentation as required.
• Help improve business and district operations by developing new procedures.
• Assist with proprietary software upgrades and database maintenance.
• Recommend and ensure utilization of best practices.

Divisional

• Have a complete understanding of all business staff positions and duties and be able to fill in for them as necessary.
• Attend board meetings in the absence of the Director of Finance and Administration.
• Perform any other projects or duties at the discretion Director of Finance and Administration.
• Attend professional educational training and remain informed about current trends and responsibilities.
• Serve on various district and departmental committees.
• Be familiar with the district procedures necessary for accomplishing required tasks.

Experience

• 5-7 years of accounting or related field experience.
• 3-5 years of supervisory experience.
• Experience with District software is desirable.

Education

• Bachelor’s degree in accounting required.
• CPA or Master’s degree preferred.