Superintendent of Business

Superintendent of Business
Hoffman Estates Park District
 Hoffman Estates, Illinois
Job Description


The Superintendent of Business oversees the day-to-day operation of the District’s business department. The position is responsible for accounts receivable, accounts payable, budgeting, payroll, cash management, reconciliations, and financial statements.

Supervision Received

  • The Superintendent of Business functions under the direct supervision of the Director of Finance and Administration.

Supervision Exercised

  • The Superintendent of Business supervises three employees: Cash Control Associate, Disbursement Associate, and Billing Associate.



  • Provide daily assistance and supervision.
  • Conduct staff meetings.
  • Coordinate training and development, including cross-training.
  • Provide mentoring for advancement.
  • Prepare and conduct performance reviews.


  • Ensure monthly, quarterly, and annual audits are completed as required.
  • Coordinate supporting documentation for the auditing firm as required.
  • Prepare statistical requirements per Government Finance Officers Association best practices.
  • Act as liaison for the District with the auditing firm.


  • Maintain and reconcile the general ledger and all subsidiary ledgers.
  • Prepare monthly, quarterly, and annual financial reports.
  • Ensure archiving of District reports.
  • Monitor membership/participation information as required.
  • Ensure accurate processing of all electronic billing functions.
  • Ensure archiving of patron documentation.
  • Assist the Director of Finance and Administration and other staff with the budget process.
  • Process monthly bank reconciliations.
  • Monitor the District’s cash and investments.
  • Coordinate all banking correspondence.
  • Prepare District bond/interest payments for review/submission.
  • Prepare and process sales and payroll tax payments.
  • Attend staff meetings as scheduled.
  • Process and maintain all reports necessary to perform required tasks.
  • Prepare monthly journal entries as needed.
  • Prepare monthly board reports and other documentation as required.
  • Help improve business and district operations by developing new procedures.
  • Assist with proprietary software upgrades and database maintenance.
  • Recommend and ensure utilization of best practices.


  • Have a complete understanding of all business staff positions and duties and be able to fill in for them as necessary.
  • Attend board meetings in the absence of the Director of Finance and Administration.
  • Perform any other projects or duties at the discretion Director of Finance and Administration.
  • Attend professional educational training and remain informed about current trends and responsibilities.
  • Serve on various district and departmental committees.
  • Be familiar with the district procedures necessary for accomplishing required tasks.


  • 5-7 years of accounting or related field experience.
  • 3-5 years of supervisory experience.
  • Experience with District software is desirable.


  • Bachelor’s degree in accounting required.
  • CPA or Master’s degree preferred.