Township Controller

Township Controller
Chippewa Township Finance Department
 Beaver Falls, Pennsylvania
Job Description

Chippewa Township, Beaver County, Pa. is currently recruiting for the position of Township Controller. The Township has 8,642 residents, and a $4.8 million-dollar annual budget.

Position Summary:

The Controller is an at-will, full-time exempt position responsible for maintaining financial accounting, budget management, debt management, administrative and personnel services to meet legislative requirements and support municipal operations, as well as a variety of human resource functions. Regular scheduled hours are (Monday through Friday, 8:30 A.M to 4:30 P.M.) but may involve attendance at evening meetings. The Controller reports directly to the Township Manager and the position is exempt under the Fair Labor Standards Act.

Duties and Responsibilities:

Administer and monitor the financial system to ensure that the municipal finances are maintained in an accurate and timely manner.

  • Assist with budget preparation
  • Prepare and calculate Uniform and Non-Uniform Pension plans
  • Monitor Liquid Fuels usage and prepare annual reporting
  • Implement financial policies and procedures
  • Establish and maintain cash controls
  • Establish, maintain, and reconcile general ledger
  • Monitor cash reserves and investments
  • Reconcile bank statements
  • Ensure security for all credit cards and verify charges

Maintain the accounts payable/receivable systems while completing accurate records of moneys

  • Safeguarding of all municipal funds
  • Code and authorize purchase orders
  • Reconcile accounts payable/receivable while preparing journal entries
  • Reconcile weekly deposits

Administer employee files/records to ensure accurate payment of benefits/deductions

  • Administer benefit entitlements
  • Calculate and action deductions
  • Prepare workers’ compensation filings

Process bi-weekly payroll and administer employees’ deductions

  • Verify and code timesheets and hours worked
  • Calculate employee salaries, deductions, and contributions
  • Enter all payroll information into QuickBooks
  • Responsible for tracking all sick, personal and vacation days
  • Prepare, review and file payroll summaries, journals, and reports
  • Issue Records of Employment

Provide efficient and effective office management

  • Order supplies, manage filing, storage, and security of documents
  • Maintain insurance coverages
  • Administer government services including motor vehicles and vital statistics

Process and calculate all annual municipal and government reporting as required

  • Township annual audit preparation
  • Liquid Fuels
  • PURTA
  • DCED Auditor
  • W2’s, 1099 and all other year end employment taxes

Perform other related duties as required

Requirements of Work:

  • Ability to work independently and with direction
  • Good written and verbal communication and interpersonal skills
  • Ability to establish and maintain effective working relations with employees, vendors, and others
  • Accounts Payable/Receivable while maintaining G.A.A.P principles
  • Fund accounting and able to prepare financial statements and reporting
  • Administer payroll and employee benefits
  • Must be able to pass a criminal background investigation
  • Must be able to be Bonded

Education, Training and Experience:

  • Minimum 4-year college degree majoring in accounting, finance or Business Administration, CPA preferred
  • 5+ years’ relevant work experience, government fund accounting preferred
  • QuickBooks-Desktop Enterprise Solutions; Accountants Version

Benefits:

  • Single, and Family Heath Care
  • Dental, and Vision
  • Short term / Long Term Disability
  • Life Insurance
  • Pension
  • Paid time off
  • Paid training
Apply