Assistant Payroll Supervisor

Department/Agency of position: 
Cook County Department of Finance/Office of the Comptroller
Location of position: 
Chicago, IL
Range of $73,089 - $89,226 Annually
Date Posted: 
Wednesday, November 7, 2018
Closing Date: 
Thursday, December 6, 2018
Job Description: 

Under the direction of the Payroll Supervisor, assists with functions of a full time payroll manager, relative to reviewing, releasing and processing payroll materials from all departments and agencies of the County on a bi-weekly basis. Manages all aspects of payroll processes and supervises the Comptroller’s payroll team to ensure payroll compliance and accuracy, oversees the administration of payment for regular wages, overtime wages, payouts, payment awards and other compensation related distributions. Provides technical assistance and support with systems payroll, Cook County Time (CCT) and Attendance Systems and Enterprise Resource Planning (ERP) system implementations. Works collaboratively with Human Resources and County technical teams to ensure accurate payroll processing and to resolve/prevent payroll system glitches. Maintains payroll policies and procedures. Responsible for the preparation /review and submission of the quarterly payroll taxes, W-2 process and payroll reporting. May perform other duties as assigned.

*This position is actively recruited and at will.

Minimum Qualifications • Graduation from an accredited college or university with a Bachelor’s degree in Business, Information Technology/Computer Science or Accounting is required. (Must provide original college/university transcript at time of interview)* • Four (4) years of full-time professional payroll experience utilizing an ERP system is required. • One (1) year of supervisory work experience is required.

**At the time of the interview, candidates will be required to complete a 30 minute test to assess their abilities. You will be provided with note paper and a basic calculator. This will be a part of the selection process.

*Degrees awarded outside of the United States with the exception of those awarded in one of the United States’ territories and Canada must be credentialed by an approved U.S. credential evaluation service belonging to the National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators (AICE). Original credentialing documents must be presented at time of interview.

Knowledge, Skills, Abilities and Other Characteristics Knowledge of payroll principles, practices, regulations and procedures. Advanced knowledge of an ERP system with demonstrated ability to correct payroll problems. Knowledge of applicable local, state and federal payroll and related tax laws, regulation and statutes. Knowledge of basic methods and practices of software testing and implementation as well as process improvement. Skill utilizing Microsoft Office Suite. Excellent verbal and written communication skills including the ability to document requirements to develop policy and procedures and process flow diagrams. Ability to perform detailed computation. Ability to work with a project team as well as independently under minimum supervision on multiple projects at the same time. Strong mathematical skills and the ability to work well under pressure with strict attention to detail.

Physical Requirements

Sedentary Work Sedentary Work involves exerting up to 10 pounds of force occasionally or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Benefits Package • Medical, Dental, and Vision Coverage • Basic Term Life Insurance • Pension Plan and Deferred Compensation Program • Employee Assistance Program • Paid Holidays, Vacation, and Sick Time • You May Qualify for the Public Service Loan Forgiveness Program (PSLF) For further information on our excellent benefits package, please click on the following link:

*Must be legally authorized to work in the United States without sponsorship.

*This position requires successful completion of post-offer tests, which may include a background check, drug screen and medical examination.