POSITION TITLE: Administrator, Fiscal Management and Operations EXEMPT: Yes DEPARTMENT: Commerce POSITION REPORTING: Director of Commerce SALARY: $56,790.00-$65,308.75
LAST UPDATE: April 2019
SUMMARY: In coordination with the Commerce Department leadership and staff, this position will be responsible for providing oversight of financial management and operational matters. This includes providing financial management support to the component entities of the Commerce Department as directed. The position will also serve as the primary department contact for IT, timekeeping, facilities, and other operational matters. Primary fiscal duties include the oversight and management of budgets, accounts payable, invoice control, and cash management for funding provided by multiple entities (including Montgomery County, state government, federal government, etc.). This position performs other duties as necessary to meet departmental and program performance objectives and/or necessary to impact the daily operations of the department’s achievement of grant-funded imposed performance outcomes. The position requires a high degree of discretion, an ability to maintain a consistent professional demeanor, and a comfort with managing multiple projects and deadlines simultaneously. This person is willing to participate in a team environment and work toward continuous improvement of services. Any and all additional responsibilities may be required at the request of the Director of Commerce.
ESSTENTIAL DUTIES & RESPONSIBILITIES:
•Acts as lead fiscal staff for the Commerce Department; manages, supports, and/or directs other department staff with fiscal and operational responsibilities in coordination with department leadership. •Serves, as directed, as the primary financial staff for the constituent entities of the Commerce Department. •Assists with the preparation of and ensures proper management of the Commerce Department’s budget (including the components thereof). •Coordinates the Commerce Department’s financial interactions with the County Chief Financial Officer, the County Controller, and the County Treasurer. •Maintains a current knowledge of Department of Labor Office of Management and Budget rules and regulations related to procurement and fiscal activities; informs Commerce Department leadership of changes which may impact operations or policies. •Maintains a current knowledge of WOIA, federal legislation, and Commonwealth of Pennsylvania Fiscal Agent Implementation policies; informs Commerce Department leadership and staff of changes which may impact operations or policies. •Assists in the preparation of documentation for loan applications (which may include generating spreads, writing credit, project, and/or company background narrative, preparing loan packages and assisting with loan closings) in conjunction with other staff, borrowers, and/or other project lenders as well as working with appropriate parties to move eligible applications through the approval process. •Performs loan administration activities including (but not limited to) recording delinquencies, assisting with collection efforts, and preparing state reports.
(Essential Duties and Responsibilities – continued)
•Coordinates with other Commerce Department staff to ensure timely reporting on programs & grants as directed. •Ensures the completion of all required accounting and budgeting activities through the utilization of the County’s software platform for budgeting. •Ensures completion of required data entry into appropriate databases (CWDS, Executive Pulse, etc.) in coordination with Commerce Department staff. •Serves as a liaison to the component entities of the Commerce Department’s as well as committees and task forces thereof at the direction of the Director of Commerce. •May serve as the primary Commerce Department staff person detailed to an entity or entities of the Commerce Department. •Represents the Commerce Department at the direction of the Director of Commerce; •Attends to other duties and tasks at the direction of the Director of Commerce and senior County leadership.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Applicant must have or be willing to obtain the skills noted. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
• Ideally 5+ years working in business administration, financial management, accounting, and/or public sector finance and operational management; •Bachelor’s Degree (Master’s Degree or CPA preferred) in business administration, accounting, finance, or a related field; •An understanding of and experience with public sector financial management rules, regulations, and operations; •An understanding of public sector expectations for performance and professionalism; •Proficient with Microsoft Office, accounting and timekeeping software, and customer relations management (CRM) or similar project management software/database systems; • Demonstrated ability to seek, building, and further develop partnerships across a wide spectrum of public, private, and/or non-profit entities; •Project and team management skills along with an ability to effectively manage deadlines and coordinate work across multiple ad hoc and/or established groups, task force, committees, etc.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.