Deputy Director of Finance & Accounting

Department/Agency of position: 
City of Fort Smith
Location of position: 
Fort Smith, AR
Wage/Salary: 
$65,998.40 – $101,275.20
Date Posted: 
Friday, May 10, 2019
Closing Date: 
Sunday, June 9, 2019
Job Description: 

JOB SUMMARY The incumbent, under the general direction of the Finance Director, is responsible for the establishment, maintenance, and internal control of all accounting policies and procedures, internal and external financial reporting, annual financial audit and treasury operations.

ESSENTIAL DUTIES/RESPONSIBILITIES Note: All City of Fort Smith positions require the employee to provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees, and have regular and reliable attendance that is non-disruptive. Must show cooperation and respect to fellow employees and supervisors at all times. All other duties as assigned by the immediate supervisor and/or department director.

Accounting and Financial Statements

  1. Directly manages finance manager, accounting manager, and treasury staff; ensures the integrity of the financial records, recommends improvements for financial procedures and actively participates in the day-to-day completion of work in all areas overseen by this position.
  2. Reviews, develops and ensures internal controls and fiscal procedures to assure the safety of all City assets.
  3. Coordinates and oversees the financial accounting functions such as technical accounting, payroll, accounts payable, accounts receivable, and cashiering and their integration to the general ledger.
  4. Oversees financial reporting; collects data and research regarding financial trends, develops long-range financial projections; Responsible for reviewing annual financial information, including the City’s Comprehensive Annual Financial Report (CAFR) in compliance with Generally Accepted Accounting Principles (GAAP), and applicable Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board (FASB) pronouncements, local, state, federal and professional guidelines and City policies.
  5. Coordinates the monthly preparation of financial reports for the City.

Provides financial information as requested by the Finance Director, City Administration or Board of Directors. Plans and coordinates the annual financial statement audits for the City and housing entities. Reviews and proofs audit work papers and reconciles reports. Reviews and approves journal entries. Implements new or revised procedures in order to comply with GAAP, IRS regulations, and City policies and programs. Oversees banking and treasury management functions. Performs financial calculations and analyses.

  1. Monitors, evaluates, plans and coordinates the services and programs of the accounting and budgeting system.
  2. Manages assigned operation to achieve goals within budgeted funds and available personnel; plans and organizes workloads and staff assignments, reviews progress, directs changes in priorities and schedules as needed.
  3. Assists the Director in the development and implementation of department goals, objectives, and short/long range plans and assists in the preparation of the department budget.
  4. Assumes duties and responsibilities of Director in the absence of the Finance Director. Acts on behalf of the director on matters that impact the operation of the department and builds effective relationships with all levels of staff, public officials, auditors, and the general public. 
  5. Requires regular attendance at evening meetings for the Board of Directors regular meetings, Neighborhood Ward Meetings and Special Called meetings. Also requires attendance at noon Study Sessions.

Automated Systems and ProceduresParticipates in maintaining accounting structures in compliance with the City’s Financial Management System. Supports training for departmental personnel and all other users in the systems, policies and procedures for all accounting activities. Responsible for maintaining the accuracy and integrity of all financial data within the accounting system.

Supervision

  1. Executes leadership supervision responsibilities. Executes responsibilities through sound judgment, focusing on quality improvement, managing and resolving conflict, fostering a culture of accountability, clearly defining responsibilities and expectations, setting goals, providing motivation and performance feedback, recognizing contributions and encouraging training and development.

SUPERVISORY RESPONSIBILITIES Directly supervises two staff including one (1) Accounting Manager and one (1) Finance Manager. Indirect oversight over twelve (12) employees in Accounting and Finance organization. Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; addressing complaints and resolving problems.

QUALIFICATION REQUIREMENTS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications • Bachelor’s degree in Accounting, Business, Finance, Public Administration, or related field • Seven (7) years of progressively responsible experience in corporate or municipal finance, and/or governmental accounting • Two (2) two years of supervisory experience (preferably in finance or accounting)

Preferred Qualifications • Master’s Degree in Accounting, Business, Finance or related field • Certification in Public Accounting (CPA)or Certified Public Finance Officer (CPFO) • Previous municipal accounting experience at the Controller or Manager level • Previous supervisory experience of at least three (3) full-time direct reports • Previous ERP systems experience

OTHER SKILLS AND ABILITIES • Knowledge of an ability to use the principles and practices of basic accounting functions, including the current GAAS (Generally Accepted Accounting Standards) and GAAP (Generally Accepted Accounting Principles) standards. • Knowledge of the principles and practices of municipal accounting. Including applicable state fiscal policies and regulations. • Ability to achieve accuracy, thoroughness, and focus when completing work tasks that require attention to detail. • Ability to analyze and synthesize technical reports. Including the ability to apply appropriate financial research, statistical analysis, forecasting, and other appropriate finance mathematics. • Ability to effectively interact and communicate professionally with individuals and/or groups of people, including internal and external customers.  

• Proficiency and technical aptitude with the ability to use Microsoft products, including PowerPoint, Word, and Excel. • Excellent computer skills and knowledge of word processing and spreadsheet programs. • Excellent verbal and written communication skills as well as good organizational skills. • Ability to perform complex math and utilize spreadsheet applications to perform accounting and other financial transactions. • Excellent communication and interpersonal skills. • Capable of clearly communicating requirements, policies, procedures, and billing information to customers.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Semi-repetitive type of work which requires periods of concentration for varied time cycles as prescribed by the task(s). While performing the duties of this job, the employee must occasionally stand, walk, talk and hear. Frequently sit, use hands to handle objects, and reach with hands and arms. The incumbent must also stoop, kneel and crouch. Specific vision abilities required by this job include close, color and distance vision.

The employee is occasionally required to lift up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Normal working conditions found within an office setting, wherein there is controlled temperature and a low to moderate noise level, plus a minimum of distractions.