PURPOSE: The Port of Seattle is looking for a hands-on, working Senior Manager to provide senior level leadership for the Port’s centralized operations, systems and business processes involving over $600 million in revenues annually, including billings, accounts receivable, lease compliance, collection enforcement and corporate tax administration. The ideal candidate will be an individual contributor, manager of people and projects and will have experience managing and directing the development of financial systems and system architecture for efficient business operations.
ESSENTIAL FUNCTIONS: This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and duties performed. Essential duties and responsibilities may include, but are not limited to, the following: Provide leadership over operation of the PeopleSoft Billing and Accounts Receivable (AR) systems, and ancillary systems impacting billing and/or AR; proactively lead system functional enhancements and upgrades/recurring patches and fixes. Engage in major subsystem implementation to ensure requirements related to the financial operations and internal controls over financial reporting of these subsystems are properly implemented. Provide leadership to ensure all revenues received are properly accounted for, all key reconciliations are completed ensuring accuracy and completeness, and sound fiscal stewardship over public funds are in place. Respond and resolve problems regarding AR, billing, collection enforcement, lease management, corporate business tax administration and cash management. Provide guidance to make timely and proper business decisions regarding the relationship between their customers and the Port. Maintain good knowledge of Port lease agreement provisions. Work effectively with both internal and external Legal counsel and Port customers to resolve issues and implement solutions. Ensure compliance will all Federal and State corporate business tax regulations, computations/reporting and tax submittals. Oversee central guidance to all Port departments related to corporate business tax applicability and administration. Serve as the internal resource for and manage operational compliance with Payment Card Industry (PCI) regulations. Provide oversight and signature approval of customer account adjustments and credits, bad debt write-offs, bankruptcy judgments, contracts relating to PCI Compliance, armored car courier services and remote lockbox services, electronic bill presentment and payment services ensuring adherence to applicable laws/regulations, policies and proper accounting treatments. Proactively lead continuous process improvements (LEAN) and improved leveraging of technology – AFR department and Port-wide. Proactively identify and initiate/manage actions to mitigate internal control weaknesses that pose risk exposures to financial processes, accounting & reporting, and guide Port departments. Advise other Divisions throughout the Port the amounts to budget relating to Loomis Courier fees, invoices/statement mailing services, Third party collection fees, Business and Occupation tax fees and others; Fees as necessary because of evolving business needs. Recruit and hire, establish individual and team job performance expectations, measure accomplishments/shortfalls, coach/guide staff toward job performance improvements, develop staff proficiency and capabilities. Serve as liaison and manage responses to external audits conducted by independent CPA firms, State Auditor’s Office, Internal Auditors and the Department of Revenue. Oversee the preparation of complex accounting schedules, work papers, coordinate, prepare and timely provide requested documentation and answers to questions. Respond to pertinent findings and Management Letters of recommendations, and work with both internal and external legal counsel to resolve tax disputes with Department of Revenue, Internal Audit, and external auditors.
KNOWLEDGE, SKILLS & ABILITIES: Knowledge in accounting and financial reporting, with an in-depth understanding and ability to accurately apply prescribed accounting standards relevant to both the private and government sectors (FASB and GASB standards). Knowledge and acute awareness of internal controls requirements.
Knowledge of RCW’s applicable to running the financial operations to ensure compliance with Federal and State laws and Regulations. Knowledge of implementing new systems, software packages, report writing through use of query and the ability to manage and lead projects. Knowledge of Federal, State and Local tax law, regulations and practice. Knowledge of PCI.
Strong leadership and organizational skills. Excellent written and verbal communication skills. Demonstrate effective judgment and decision-making skills. Strong managerial skills including directing workflow and workload, goals setting, conflict resolution, training, career development, performance planning and appraisals. Be accurate and have an “eye for detail”. Outstanding analytical and problem solving skills. Effective time management skills to develop realistic action plans.
Ability to work proactively and independently. Ability to present information and respond to complex financial questions from the organization as well as outside organizations. Ability to have professional poise and presence. Ability to multi-task, successfully accomplishes concurrent priority projects, guide and motivate personnel, and be flexible to work extended hours during the year-end/annual financial audit and other times when needed. Ability to meet deadlines under competing priorities, customer-partner oriented and the ability to cultivate and maintain productive working relationships with organizational personnel. Ability to identify, explore, recommend and implement innovative ideas and approaches.
QUALIFICATIONS: Combination of education and experience demonstrative knowledge, skills and abilities equivalent to: Bachelor’s Degree in Accounting or related field; Eight years' hands-on management experience over broad accounting and financial reporting operations related to revenue recognition, lease accounting, billing and accounts receivable administration; Active Certified Public Accountant (CPA) license.
PREFERRED QUALIFICATIONS: Master’s Degree in Accounting or related field; and Three (3) Years of experience in a large complex organization
The Port of Seattle is an Equal Opportunity Employer, Affirmative Action Employer and is committed to diversity in the workplace. Minorities, women, veterans and individuals with disabilities are encouraged to apply.