Finance Administrator

Department/Agency of position: 
City of Tucson Business Services Department
Location of position: 
Tucson, AZ
$65,041.60 – $115,419.20/year in accordance with Administrative Directives
Date Posted: 
Tuesday, June 11, 2019
Closing Date: 
Monday, June 17, 2019
Job Description: 

The City of Tucson Business Services Department is looking for an experienced finance professional with proven success managing municipal finance operations while demonstrating sustained commitment to business process realignment and change management. The Finance Administrator leads the Financial Operations Division that includes the following sections: Accounting, Financial Reporting, Treasury, Debt Issuance and Post-Issuance Compliance, Investments, and Collections.

The Division is part of the Business Services Department, which provides the following services: Long Range Financial Planning/Budgeting, Procurement/Contracting, and Finance. The Department is organized around a principle of providing daily operational service to customers through a combination of satellite teams located on-site with customers and central operations.

The successful candidate will combine technical skills with leadership and organizational skills in order to seize the opportunities for improvement. The successful candidate will enjoy the support of City Management to shape and refine the Division’s organizational structure, business processes, and job roles in order to enhance the delivery of accurate, timely financial data. The Administrator will be responsible for general ledger accounting, preparation of the comprehensive annual financial report, preparation of the schedule of expenditure of federal awards, the investment of City funds, the issuance of debt, the collection of general receivables, and the operation of the cashiering stations. In order to accomplish this, the Administrator will lead a team of 29 dedicated employees, and engage with teams across the City to create and support excellent service throughout the organization.

Debt Management Oversight including Post Issuance Compliance: the Administrator will supervise staff and bear responsibility for working with the City’s Financial Advisor in crafting all debt issuances, including review and presentation to City Management. The Administrator will supervise staff and provide guidance on policies for City compliance as well as ensure legal compliance with required disclosures.

Banking and Investment Management, Oversight and Administration: the Administrator will supervise staff and bear responsibility for working with the bank representatives, managing the operating bank accounts, the pooled investment accounts, and a variety of other bank accounts and ensure that banking transactions are properly recorded in the system.

Merchant Service Program Administration including PCI Compliance: The Administrator will represent the Business Services Department on the PCI compliance committee, ensuring we have completed all requirements for annual certification. The Administrator will represent the City wide operation of merchant services, including payment portal interface with various City systems.

Accounting Operations Management and Oversight: The Administrator will oversee the general ledger accounting staff and bear responsibility for the production of both annual and monthly reports that give reliable and timely financial data to decision makers. This includes working with the IT department to support the operation, upgrade, and improvement of the City’s ERP. This also includes the reconciliation of City bank accounts.

Accounts Receivable and delinquent accounts: The Administrator will oversee the billing and collection of certain general accounts receivable. This excludes the collection of utility bills.

General Leadership: The Administrator will engage as part of the leadership team that will continue to shape and define staff roles and processes to provide the most accurate, timely, and cost efficient financial services and reporting.

Change Agent: The Administrator will identify opportunities to better leverage existing technology to improve the efficiency and accuracy of the work within this division.

Problem-Solver: The Administrator will work in collaboration with the Business Services Satellite Administrator to develop common understanding and support for shared goals and priorities.

Employee Centered: The Administrator will engage with staff to find efficiencies, and educate and empower them to implement solutions.

Key attributes: •Transformational leadership style •Collaborative •Strong Communication and team-building skills •Problem-Solving •Flexible •Detail and multi-task oriented •High degree of initiative •High personal integrity •Employee focused •Good teacher •Outcome oriented