Accounts Payable Supervisor

Department/Agency of position: 
Metropolitan Transportation Commission
Location of position: 
Martinez, CA
$85,592.00 – $108,555.20 Annually
Date Posted: 
Monday, June 24, 2019
Closing Date: 
Thursday, July 25, 2019
Job Description: 

The Metropolitan Transportation Commission's (MTC) Finance Department is looking for a self-motivated and experienced accounting professional for the position of Accounts Payable Supervisor. Under the supervision of the Assistant Director, the incumbent will oversee and supervise accounts payable (AP) section; perform complex, high volume professional level accounting, financial analysis and/or auditing duties assigned to classes within the Accountant/Auditor series; maintain, develop and analyze financial statements and records; prepare financial reports in accordance with Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards (GAS); record and report financial transactions and budgetary controls by assigned funds and departments; prepare financial reports and audit work papers; perform audit reviews and analyses; and perform other related duties as required.

SKILLS AND ABILITIES The ideal candidate will have the following knowledge, skills and abilities:

Knowledge of: • Financial and Governmental Accounting principles; • Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards (GAS), and Uniform Guidance; Code of Federal Regulations (CFR) • Accounts payable, billing and collection procedures; • Contract, encumbrance and budgetary accounting; • Federal, State and Local grants; knowledge of applicable Federal, State and Local taxes and regulations; • Automated financial accounting systems, in particular, the General Ledger, Accounts Payable; and Purchasing modules.

Ability to: • Work with vendors, employees, Project Managers, and other departments; • Make involved and varied arithmetic computations quickly and accurately in a high volume and fast-paced environment; • Use initiative and sound judgment to make decisions within established guidelines and regulations; • Be flexible and extremely organized within an environment with competing deadlines.

Required Skills: • Methods and techniques for record keeping, as well as report preparation and writing; • Strong oral and written communication skills; • Strong Word and Excel

MINIMUM QUALIFICATIONS An appropriate combination of education and experience that has provided the required knowledge, skills and abilities is qualifying. A typical way of obtaining the required qualifications is:

Education: A Bachelor's degree from an accredited college or university, in an appropriate field related to the area of assignment such as accounting, public administration, business administration, finance or related field. A Master's degree is desirable. (Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with the application.)

Experience: Three years of increasingly complex professional accounting and auditing experience, with demonstrated proficiency in overseeing at least one major accounting program area; including the equivalent of two years as an Accountant/Auditor I for MTC.

License/Certificate: Possession of a valid California Class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.

ESSENTIAL DUTIES AND RESPONSIBILITIES Specific assignments and responsibilities include but are not limited to the following:

Staff Oversight • Supervise accounts payable staff, including review of invoice entries, journal entries, and reconciliations performed by staff. • Ability to train, support and supervise accounts payable personnel.

Invoice Processing • Review and post accounts payable data entries related to invoices, travel reimbursements, and commission stipends. Examine supporting documentation to verify proper authorization and conformance with purchase order (PO), contract, and grant agreements. • Route invoices for approval by Project Managers and Section Directors; notify the Purchasing Department and Project Manager if insufficient funds remaining to process invoice; notify the Budget Department of insufficient funds and/or improper coding. • Perform weekly check runs; distribute checks to staff for release; properly and accurately match check to vendor invoice and address prior to release for payment; notify Purchasing Department of vendor address changes.

Vendor Management • Receive, research and respond to vendor, employee and Project Manager inquiries regarding account status; investigate and resolve problems associated with invoice processing and communicate resolution of discrepancies to vendor and or appropriate personnel.

Journal Entries • Post journals prepared by staff and review general ledger accounts reconciliations prepared by staff. • Prepare journal entries and supporting documentation for approval and posting by accounting manager; reconcile retention, travel advance/reimbursement request, prepaid and clearing accounts; reconcile AP and general ledger (GL) accounts; reconcile escrow accounts.

Tax Reporting • Prepare Quarterly Sales Tax report. • Prepare and file 1099; conduct annual State Transit Assistance and Transportation Development Act and STA/TDA compliance review; notify recipients of expiring STA/TDA allocations. • Apply applicable Federal regulations for grant eligibility; ensure proper sales tax application; research and analyze transactions to determine available funds and resolve budgetary problems.

Policies • Read, interpret and apply various Memorandum of Understandings (MOUs), Continuing Cooperative Agreements (CCAs) and policies related to accounts payable processing. • Perform month-end/year-end closing functions; support annual federal and financial audits. • Maintain files in accordance with MTC and Federal records retention policies.

  For more details on the skills and abilities required for this position, please reference the MTC website