Finance Administrator - Shared Services

Department/Agency of position: 
City of Tucson Business Services Department
Location of position: 
Tucson, AZ
$65,041.60 – $115,419.20/year in accordance with Administrative Directives
Date Posted: 
Tuesday, July 16, 2019
Closing Date: 
Friday, August 16, 2019
Job Description: 

The City of Tucson Business Services Department is looking for an experienced finance professional with proven success managing municipal finance operations in a satellite environment while demonstrating sustained commitment to business process realignment and change management. The Finance Administrator leads the Shared Services Division which provides the following services: Long Range Financial Planning/Budgeting, Procurement/Contracting, and Finance.

The Department is organized around a principle of providing daily operational services to internal customers through a combination of satellite teams located both off-site at partner department facilities and centrally at City Hall. The satellite teams are located in the following departments: Police, Fire, Environmental and General Services, Water, Transportation, Parks & Recreation and a Shared Services Office at City Hall that provides financial services to all other departments.

This position is responsible for standardization and establishment of consistent practices within the satellite environment. The successful candidate will create a strong training program and focus on core financial services that are to be effectively performed at the satellite level. The core services include preparation of financial statements for enterprise, internal service and special revenue funds; journal voucher entries; budget preparation, monitoring and preparation of budget projections for partner departments, grant reporting; accounts receivable and accounts payable limited functions, sharing resources and establishment of deadlines as a divisional standard. In order to accomplish this, the Administrator will lead a team of 45+ dedicated employees, and engage with teams across the City to create and support excellent service throughout the organization.

The incumbent in this position will combine technical skills with leadership and organizational skills in order to seize the opportunities for improvement. The successful candidate will enjoy the support of City Management to shape and refine the Division’s organizational structure, business processes, and job roles in order to enhance the delivery of accurate, timely financial data.

Essential Functions:

Performs the following functions with regular use of independent judgment:

Organizes and directs daily operations of a division by performing administrative duties, overseeing programs, projects, and manager level personnel (two or more fulltime employees).

Formulates and implements division strategic plans and work activities to coordinate and synchronize with department directions and goals.

Implements and evaluates department policies, projects and programs.

Oversees the planning, implementation, direction and management of all functions and resources of the Shared Services Division to achieve the strategic objectives of the department and the City in an efficient and effective manner.

Assists with implementing the department vision through division activities and leads the division for maximum employee productivity and morale through hiring, disciplining, evaluating employee performance, investigating and resolving grievances and other human resources actions.

Develops and administers the division budget with staff assistance.

Analyzes organizational and community needs, analyzes trends, reviews statistics and opportunities, and communicate information to department leadership of impending developments, and accomplishment of actions.

Develops strategic partnerships and contacts with community representatives, external agencies, and other organizations to develop a sense of relevant issues facing our community and to respond as a representative of the City.

Champions the values of the organization through example and accountabilities.

Ensures that division operations conform with local, state and federal governmental regulations, other applicable rules and requirements. Facilitates solutions to problems facing the department.

Maintains professional knowledge through such means as attending seminars, reviewing professional publications and participating in professional organizations.

Represents the division on special projects and issues by communicating financial impacts.

Ensures compliance with regulations by monitoring proceeds, calculating and reporting liabilities, preparing reports, reading and interpreting contracts and legal documents.

Conducts audit reviews, coordinates the collection of delinquent taxes, rules on tax refund requests and facilitates the of issuing of licenses, mailing tax returns and working with outside consultants and advisors.

Oversees the preparation of the City's Comprehensive Annual Financial Report.