The Payroll Specialist will perform accounting and administrative duties including preparing and processing bi-weekly payroll, auditing payroll reports, processing tax forms, performing data entry, preparing account reconciliations, setting up voluntary deductions, and resolving payroll issues.
This position is ideal for an experienced payroll professional with a strong interest in furthering their expertise in the accounting and finance field. We anticipate career development will occur while working on the types of duties and responsibilities described below and through mentoring and close collaboration with senior staff. Examples of primary responsibilities include:
Process a variety of payroll documents in an automated payroll system; process time and attendance of employees, overtime, paid time off, and leaves of absence; record entries to the payroll system; calculate accruals and verify totals; prepare manual, supplemental, and payout checks as needed.
Calculate and process special payroll transactions such as retroactive pay adjustments, garnishments, voluntary deductions, retirement deductions, income tax withholding requirements, and payroll-related invoices.
Prepare and process online deferred compensation, retirement, and flexible spending account reports; prepare and process management reports, spreadsheets, and summaries on a regular basis including salary history and labor distribution reports using automated accounting software or Excel.
Reconcile payroll account balances such as payroll clearing, deferred compensation, and other payroll related general ledger accounts; prepare payroll-related journal entries; ensure proper documentation for all withholdings and deductions; process payments.
Review personnel/payroll records to verify names, rates of pay, addresses, tax information, deductions, benefit information, and occupations of newly hired employees.
Research payroll inquiries from employees; respond to inquiries regarding payroll processes; provide guidance and training for new employees entering time and attendance into an automated payroll system.
Process work in a manner that results in a complete and evident audit trail; assist in preparing comprehensive and accurate documentation of transactions and adjustments; maintain complete files and records and ensure that all documentation is filed appropriately.
Assist with maintaining accurate payroll data by reviewing payroll records and timecards, performing appropriate adjustments, and balancing and reconciling transactions in accordance with standard practices.
Provide support to the Senior Accountant in completing payroll operations for ensuring timely and accurate bi-weekly payroll generation.
Assist in the preparation of agency records for annual financial and compliance audits and for audits conducted by various governmental agencies.
Assist in ongoing maintenance of automated accounting systems; participate in the development and implementation of new procedures related to payroll systems/operations.
Perform a variety of general administrative support work; establish and maintain payroll files; assist with special projects and tasks as assigned.