Arlington County's Department of Management and Finance is seeking an Assistant Purchasing Agent to assist the County Purchasing Agent in managing the procurement of goods and services for all County agencies in accordance with the Virginia Public Procurement Act, the Arlington County Purchasing Resolution, and other associated regulations.
The Purchasing Division is organized as a team-based, business partner organization in order to provide high quality service delivery and process contracts and informal bids with a combined purchasing volume in excess of $200 million annually. The employee in this position is primarily responsible for overseeing a team of procurement professionals and providing customer service oriented assistance to County agencies in the procurement of construction and professional services, a wide variety of goods and services and extremely complex projects. In addition, the position provides input to the Purchasing Agent in the modification/development of existing/new policies and procedures, in support of the procurement function and is responsible for the day-to-day decision-making authority in the absence of the Purchasing Agent.
Specific duties related to the above include: • Assisting departments and procurement staff with the preparation of procurement documents (i.e. ITBs, RFPs, DB, CM@R, RFQs, Agreements) and advising them on vendor relationships; • Reviewing, modifying and approving award memoranda and technical specifications, purchase orders, contracts, change orders and related documents prepared by user agencies, procurement staff, and others; • Managing the purchasing function components of the County ERP (Oracle E-Business Suite) and other systems; • Developing strong partnerships with County Departments to ensure an understanding of their business needs and working toward effective and efficient solutions to meeting their deadlines while upholding the laws under which the County is governed; • Working closely with the County Attorney's Office in preparing agreements and managing contractual disputes; • Working closely with the Purchasing Agent to modify/develop existing/new procurement policies and procedures while responding to protests and other vendor complaints orally and in writing; • Organizing and conducting negotiation sessions related to contracts, and other subjects; • Evaluating agency recommendations related to County solicitations for goods, services and construction; and • Conducting training classes, meetings and workshops for County employees, and potential suppliers, in a variety of topics related to public procurement.