ROLES AND RESPONSIBILITIES
• Direct and oversee all the financial activities of the Township including preparation of current financial reports as well as summaries and forecast for future Township growth or decline and general economic outlook. • Obtain and analyze financial information in order to forecast business, industry, economic and governmental trends as a basis for making investment decisions. • Performs quantitative analysis required for the strategic planning for the Township operations and the Township’s investments. • Coordinate and review with Fiscal Officer all accounting functions and financial statements in a timely fashion. • Directs the preparation of all financial reports. • Oversees the Finance Department, assists the Administrator and the Board of Trustees in budget preparation, and audit functions. • Confers with Administrator to coordinate and prioritize financial planning to include pinpointing opportunities and areas that need reorganizing, and staffing level evaluations. • Prepares long-term and short term strategic financial planning. • Studies and recognizes long-range trends and projects the Township’s financial needs for operations and capital improvements against projected revenues. • Maintains close relations with approved bankers, brokers, and other professionals within the financial and business communities to maximize the quality and available investment opportunities. • Insures the integrity of the financial functions of the Township. • Reconciles daily/monthly cash flow statements and reconciles to monthly bank statements. • Reconciles payroll including entering of new employees. • Assist Fiscal Officer in managing all facets of the township accounting and financial management system consistent with township policy, generally accepted governmental accounting and financial reporting principles and procedures in the Ohio Revised Code. • Serve as the primary Liaison to the Colerain Township Fiscal Officer to make certain the duties of the office are carried out in a timely and efficient manner, including oversight of the accounts payable function and ensuring all Township obligations are paid in a timely manner. • Participate as a member of the Colerain Township Health Care Review Committee that partner to direct and plan the selection of Health Care providers to maintain health care to employees in the most cost effective manner. • Supervise staff of the Colerain Township Finance Department. • Review, analyze and recommend improvements for the accounting and payroll software to improve accuracy, efficiency, internal control, and timeliness and customer relations. • Review, analyze and assist in the implementation and control of purchasing and inventory systems. • Oversee and assist in the preparation of an Annual General Financial Report according to Governmental General Accepted Accounting Principles, linking management objectives to financial obligations. • Assist in the preparation of the annual township tax budget, temporary and permanent appropriation resolutions, and capital improvement plans; plan and coordinate appropriation adjustments as needed. • Oversee and assist in the forecasting of revenues and expenditures on a quarterly or project basis. • Ensure departmental budgets are followed and assist in training department personnel in financial systems and principals. • Consult with the Township Trustees and Township Administrator for recommendations for re-appropriation of needed funds. • Monitor the lighting district budgets and certified assessments with Hamilton County to ensure proper payment of lighting obligations. • Provide for the disbursement of all funds from the township treasury. • Maintain a system of internal control over expenditures in compliance with state law and coordinate all required audits as necessary with the Fiscal Officer. • Maintain accounting for fixed assets, including the sale of obsolete assets through online auctions. • Develop both short and long-term policy recommendations to meet financial and service obligations of the Township in light of funding from State and Federal Government sources. • Assist the Township Administrator/Economic Development Director with Tax Increment Financing Bonds and Project accounts for compliance with the ORC. • Develop ideas and proposals that improve production, organizational performance, or result in cost or timesaving for the department. • Assist the Township Administrator/Economic Development Director in the coordination of land values with the Hamilton County Auditor’s Office to make certain historical TIF values and tax increments are collected and dispersed correctly. • Perform in depth cash flow analysis based upon the Hamilton County Auditor’s estimated tax revenue in terms of expenditures for operating budgets, reserves and capital improvements budgets. • Assist in the preparation and processing monetary match for Colerain Township grant applications. • Assist the Township Administrator and Law Director in all monetary matters for collective bargaining agreements, specifically, to model the long-range financial implications of all proposals and counter-proposals.
SKILLS AND EXPERTISE
• Requires strength in inter-personal skills as well as the ability to work independently. • Must possess leadership skills and knowledge of current strategies related to government financial management. • Ability to develop and maintain working relationships with associates, superiors and public. • Ability to read, analyze, and interpret general financial/business periodicals, professional journals, technical procedures, or governmental regulations and other professional topic related documents. • Ability to prepare reports and business correspondence. • Ability to effectively present information and respond to questions from groups, employees, and the public. • Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of basic algebra and geometry. • Ability to calculate figures and amounts and to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. • Strong analytical and financial modeling skills, with the ability to derive key insights from financial and operational data, prepare complex analytical financial reports, and communicate insights and solutions to the Administrator, Board of Trustees, and other appointed officials in a summarized and lucid manner. • Must have strong communication skills, both written and oral. • Must have sophisticated and professional presentation skills, with the ability to assimilate extensive information into meaningful business cases and effective presentations. • Ability to structure, prioritize, and manage multiple complex projects. • Must be a self-starter, demonstrating strong initiative, and exhibiting a high energy level in order to quickly generate results. • Must be highly imaginative, able to create structure from concept, taking ideas and crystallizing conclusions with little, if any, supervision. Able to make connections between previously unrelated notions. • Ability to establish and maintain harmonious working relationships with department heads, subordinates, and elected officials. • Thorough knowledge of accounting & finance procedural best practices, and standard office and accounting systems and software. • Ability to plan, organize and direct the work of subordinate employees in the specialized fields of accounting, purchasing, and goal setting. • Ability to conduct him/herself in accordance with the highest ethical standards, both on and off duty. • Ability to maintain an acceptable level of competence, professionalism, and ability to ensure duties are performed as outlined in this job description. • Must be available for service at all times in case of special needs or emergencies. • Work scheduled hours, arriving promptly for duty when scheduled. • Ability to maintain acceptable standards of conduct. • Ability to get along with other employees. • Ability to refrain from abusive and threatening conduct toward co-workers. • Ability to maintain the confidence and trust of peers, superiors and general citizenry. • Must be self-disciplined, self-motivated and work independently of direct supervision.