Management Analyst

Department/Agency of position: 
Fallbrook Public Utility District
Location of position: 
Fallbrook, CA
$70,616.00 – $88,150.40
Date Posted: 
Monday, September 23, 2019
Closing Date: 
Wednesday, October 23, 2019
Job Description: 

Under general supervision, performs routine to moderately complex professional administrative, financial, budgetary, accounting, statistical and other management analysis in support of departmental or District-wide activities, functions and programs; and performs related duties as assigned.

Examples of Duties / Knowledge & Skills:  Duties and responsibilities include, but are not limited to, the following:

  • Determines analytical techniques, statistical and information gathering processes and obtains relevant data for analysis;
  • Supports the development of the District's reports;
  • Produces publish quality documents by using publishing software;
  • Assists in review, analysis and administration of the annual budget, periodically analyzing current and historical trends and evaluating variances with a focus on improving cost effectiveness;
  • Investigates and evaluates the need for changes in budgetary allocations during the fiscal year;
  • Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including complex financial, budget, personnel, operational, or administrative issues or questions;
  • Evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval;
  • Assists in the design and development of the annual budget and budget reports to meet management information needs;
  • Works with others to develop or modify systems to provide required data; Assists with the determination of rates and charges and updating rate and charge information including any public notices;
  • Utilizes the District's Enterprise Resource Planning (ERP) system to conduct analysis of revenue and expenditures and produce reports for management and the Board;
  • Assists in reviewing, understanding, maintaining and implementing updates to District codes, policies, practices and programs;
  • Performs program administrative functions in a specified area; prepares technical reports, correspondence and other written materials;
  • Updates and maintains departmental reports and spreadsheets to effectively track work assignments;
  • Provides technical assistance to others on administrative and analytical matters;
  • Plans and conducts assigned research projects;
  • Monitors insurance renewals for contracts to ensure all vendor policies are current; and
  • Performs related duties as required.

Minimum qualifications & Requirements Knowledge of:

  • Principles, practices and methods of administrative and organizational analysis;
  • Public administration policies and procedures;
  • Financial/statistical/comparative analysis techniques and formulae;
  • District organization, functions, programs, policies, procedures and initiatives;
  • Budget development and administration methodologies;
  • Principles and practices of public finance;
  • Enterprise Resource Planning (ERP) systems and their utilization;
  • Computerized Maintenance Management Systems (CMMS) and their utilization;
  • Generally accepted accounting principles;
  • Principles and practices of report writing and presentations; and
  • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases including those related to statistical analysis, budgeting and data management.

Ability to:

  • Analyze a variety of administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions;
  • Collect, evaluate and interpret varied data, either in statistical or narrative form;
  • Interpret and apply laws, regulations, policies and procedures;
  • Prepare clear and concise records, correspondence, reports, and other written materials;
  • Maintain accurate records and files;
  • Coordinate multiple projects and meet critical deadlines;
  • Exercise sound judgment within established guidelines;
  • Work well as a team and with others of all skill levels;
  • Operate office equipment including computers and supporting word processing, spreadsheet, and database applications to develop reports, databases and communications materials;
  • Communicate effectively, clearly and concisely, orally and in writing, with individuals and in group and public presentations; and
  • Establish and maintain effective working relationships with those contacted in the course of work.

Education, Training and Experience

A Bachelor's degree from an accredited college or university with major course work in business administration, public administration or a closely related field supplemented by two years of professional experience in administration and management analysis, preferably in the public sector. Supplemental information This position is scheduled to receive the following cost-of-living adjustments (COLAs): 2.5%, effective July 1, 2020 and 3% effective July 1, 2021.

PLEASE NOTE: This recruitment will remain open until the position is filled. A first review of applications will take place October 4, 2019 so, for earliest consideration, please submit an employment application and supplemental questionnaire online before this date.

Resumes will not be accepted in lieu of a completed application and supplemental questionnaire. All applications and supplemental questionnaires will be evaluated in relation to the criteria outlined in this job announcement. The selection process may consist of a panel interview, writing exercise and/or other appropriate screening devices.

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