Deputy Director Property Tax, Records and Elections Services

Department/Agency of position: 
Ramsey County Finance Department
Location of position: 
St. Paul, MN
$89,250.98 – $132,727.78 Annually
Date Posted: 
Monday, November 18, 2019
Closing Date: 
Thursday, December 12, 2019
Job Description: 

Basic Function

This position will remain open for application until filled. Applicants should respond promptly as an initial screening of resumes and letters of interest will occur on 12/04/19.

To serve as the Deputy Director of Property Tax, Records, and Election Services Department. Oversee the day-to-day operations of the department, including the Property Tax, Records (Treasurer/Auditor functions), and Election Services divisions. In the absence of the director, represent the county in all matters related to Property Tax, Records, and Elections functions, with all delegated authorities of the official. Priorities include statutory compliance, leadership, office operations and management, and accountability of the statutory offices including assisting the director with strategic planning and goal setting, departmental communications, policy and procedures, and budgeting; and perform related duties as assigned.

If an internal candidate is selected, salary will be set in accordance with personnel rules (i.e., promotion, transfer, or voluntary reduction).

To view or print a copy of the complete Ramsey County job description for this job, go to: Job Descriptions. Once at this page, you can browse the alphabetical list or search for a job description. Examples of Work Performed

  1. Promote a diverse, culturally competent, and respectful workplace.
  2. Ensure accountability for high quality, respectful services that provide equitable outcomes and meet the needs of the county's residents and business owners in the assigned areas.
  3. Assist in developing work culture that emphasizes quality, continuous improvement, high performance, and employee retention and development, through coaching, mentoring and developing staff.
  4. Lead employees using a performance management and development process that provides an overall context and framework to encourage employee contribution which includes goal setting, competency and quality achievement measures, and feedback.
  5. Provide leadership in office operations and management to ensure the statutory compliance and accountability of the statutory offices.
  6. Ensure preparation of reporting concerning the activities of the department for purposes of overall metrics, benchmarks, and accountability.
  7. Attend meetings and present information related to assigned departmental areas. In the absence of the director or as assigned, serve as the principal department liaison and represent the department at County Board meetings and on county-wide committees and initiatives in discussions of issues related to managed functions.
  8. In the absence of the director, assist the State Auditor and external auditors in reviews of the county and all other local governments in the county.
  9. Lead and participate in interdepartmental, interagency, multi-county and statewide work teams to improve customer service, business processes, and performance.
  10. Oversee and develop the County's receipting processes, including the deposit of over $1.4 billion dollars each year.
  11. Oversee the calculation, billing, collection, distribution and reporting of over $1 billion in annual property tax revenues.
  12. Serve as a functional subject matter expert in a countywide projects to establish new technologies and best practices.
  13. Assist director with economic development efforts through administration of tax increment financing and economic development abatements.
  14. Audit tax levies, tax increment financing and other statutorily assigned areas of review for statutory compliance. Provide reports needed for issuance, and review and report on all debt of local governments in the county.
  15. Audit, approve and process property tax adjustments and any resulting refunds.
  16. Oversee the generation of approximately 700 statutorily required or equested reports annually on issues related to property valuation, taxes, debt, adjustments, economic development, collections and governance.
  17. Provide operational oversight for tax forfeited land and 4R program activities. Lead policy development, inter-government and inter-department efforts and the development of County Board requests and reporting in these areas.
  18. Work with the director to analyze proposed legislation and determine impact to the county and cities; determine proposed tax levy impacts; evaluate program effectiveness; develop and update policies; determine and report trends.
  19. Oversee the elections process through the Election Manager including those duties assumed through contracts and agreements for election services with cities and schools and vendors, as well as the reporting of election results.
  20. Make presentations as assigned to the County board, other elected officials, neighborhood and community groups, and finance officers.
  21. Manage special projects as assigned by the Property Tax, Records and Election Services (The work assigned to a position in this classification may not include all possible tasks in this description and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.)

ESSENTIAL FUNCTIONS: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21. Minimum Qualifications

Education: Bachelor's Degree in Accounting, Public Administration, Business Administration, Public Financial Management, Public Policy or related field.

Experience: Seven years of experience in management with progressively more responsible professional experience in at least one area of responsibility including government tax or public finance, including three years in a supervisory or managerial role.

Substitution: Master's Degree in one of the fields referenced above may substitute for two of the required years of non-supervisory experience.

Certifications/Licensure: None.

Preferred: Property tax administration experience. Exam/Screening Process Information This position will remain open for application until filled; applicants should respond promptly as initial screening of resumes will occur 12/04/19 with interviews likely occurring the week of 12/16/19.