This is an experienced technical, supervisory position at the district level requiring an overall knowledge of payroll, bookkeeping, accounting and the further understanding of the interrelationship between payroll processing reports and the overall accounting system. It requires accuracy and proficiency and involves a large degree of responsibility relying on the individual’s ability and experience.
- To be responsible for the processing and preparation of all district payrolls, and to disseminate payroll checks to employees according to schedule.
- To supervise senior payroll clerks and trainer.
- To make recommendations regarding employment, dismissal and evaluation of senior payroll clerks and trainer.
- To prepare payroll processing schedules for the District payroll processors.
- To enter payroll calendars and tax tables into the system each year.
- To prepare and maintain accounting control data and all payroll related reports, including, quarterly wage reports to Division of Unemployment, quarterly tax returns to Internal Revenue (941), monthly retirement reports, and W-2’s.
- To respond to contribution error lists issued each month by the Division of Retirement and make necessary corrections.
- To prepare and send final salary calculations on all retiring & DROP employees (FC1), and to calculate 401A contributions on all terminating, retiring, and DROP employees.
- To prepare materials and be prepared to respond to subpoenas involving payroll records.
- To respond to orders of wage garnishment, prepare answers to and calculate amounts to be deducted from employee checks and to maintain files on each of these individuals.
- To prepare the direct deposit prenote transmissions each month and maintain the records for same.
- To schedule training when necessary.
- To perform other work-related duties as assigned by Supervisor.
Key Job Requirements:
- High School Diploma/GED and/or Bachelor’s Degree in Accounting, Business Administration;
- Masters Degree preferred
- Minimum of two (2) years responsible experience in accounting and/or bookkeeping with Master’s degree;
- Minimum of three (3) years responsible experience in accounting and/or bookkeeping with Bachelor’s degree;
- Minimum of seven (7) years of responsible experience in accounting or payroll as determined by the Director of Finance without Bachelor’s degree; Prior supervisory experience.
Impact of Actions:
- Makes recommendations or decisions which usually affect the entire department, but at times may affect operations, services, individuals, or activities of others outside assigned department.
- Varied. Work is complex and varied and requires the selection and application of technical and detailed guidelines. Problems are not easy to identify, but are similar to those seen before. Moderate analytical ability is needed to gather and interpret data where results/answers can be found after analysis of several facts. Solutions can often be found by suing methods chosen before in other situations.
- Varied. Supervision is present on an “as needed” basis to establish general objectives and to identify potential resources for assistance. Independent judgement is required to select and apply the most appropriate procedures to achieve desired results.
- Requires regular internal and external contacts to discuss issues of moderate importance and to respond to inquiries. Occasionally requires contacts with officials at higher levels on matters requiring cooperation, explanation, and persuasion or with the public involving the enforcement of regulations, policies and procedures.
- Responsible for providing limited supervision for one or more functions within a department. Formally plans, assigns, directs, and coordinates the work of these functions. Typically responsible for performing some non-supervisory duties in addition to supervisory responsibilities. Does performance evaluations and makes recommendations regarding pay and/or performance.
- One to Three Years: Formal plans to exceed one year, but not three years beyond normal operational planning. Job-Related Knowledge and Skills: Formal Technical Skills: Requires extensive knowledge of a distinct trade or technical area. Knows policies and procedures, and can recommend a course of action based upon these guidelines, modifying existing methods, procedures or forms as necessary. Ability to prepare complex and accurate reports. Will work with software applications.
Working Conditions/ Physical Effort:
- Work requires only minor physical exertion and/or physical strain. Work environment involves only infrequent exposure to disagreeable elements.
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification.
18 Entry Level
19 One (1) year related experience, two (2) post high school accounting courses, and recommendation of Assistant Superintendent for Business and Fiscal Services
20 Demonstrated ability to perform in position and recommendation of Assistant Superintendent for Business and Fiscal Services.