Supervised By: Village Manager Supervises: Utility Billing/Accounts Payable Clerk & Accounts Receivable/Payroll Clerk FLSA: Exempt Benefits: Paid Time Off, Defined Contribution Retirement (10% Village contribution), Health care, Dental and Vision.
Under the general direction of the Village Manager, plans, organizes, directs, and evaluates the operations of the Finance Department. Plans and directs the financial accounting and treasury functions of the Village. Ensures accurate accounting of all Village funds, monitors expenditures, collects taxes, and oversees payroll, utility billing, and other account payables and receivables. Administers cash management and investments, coordinates annual audit and assists Village Manager in preparation of annual budget.
Essential Duties and Job Functions:
- An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
- Serves as the chief financial officer of the Village. Plans, organizes and directs the activities of the Finance Department in accordance with state law, accounting principles, and local policies. Develops and implements departmental policies and procedures and provides guidance on accounting and reporting procedures and Village fiscal policies.
- Recommends the hiring of department employees. Assigns work, supervises personnel, evaluates performance and oversees training and professional development. Takes disciplinary action according to established procedures.
- Plans, establishes, and directs revisions of accounts and funds in accordance with governmental generally accepted accounting principles and State of Michigan law; monitors all funds and accounts to insure proper use.
- Reviews warrants, entries, financial statements, and other financial supporting data and reports for propriety and accuracy. Presents reports in public forums for all funds as needed.
- Directs a system of internal accounting controls to verify appropriate accountancy. Reviews purchase orders for budgetary support and council approvals prior to final approval of the Village Manager.
- Directs and completes the preparation of audit schedules for annual audit; coordinates audit with outside auditors; plans and directs Department staff regarding audit responsibilities.
- Directs the maintenance of financial records, required supporting documentation and fund distributions; authorizes journal entries, purchase orders, and expenditures; plans and supervises quarterly and year-end closing procedures. Reviews variances and submits to Village Manager for authorization as required.
- In coordination with the Village Manager, develops and administers the Village’s annual budget. Works with other departments in developing budget requests and revenue and expense projections. Provides guidance on short and long-term financial planning, accounting and reporting procedures, account discrepancies, tax regulations, and Village fiscal policies. Recommends budget transfers and amendments when needed throughout the year. Prepares and administers departmental budget throughout the fiscal year.
- Maintains property value, millage and all funds histories and related statistics for forecasting, analysis and reporting. Coordinates with bond counsel in securing debt issues for the Village.
- Prepares various monthly, quarterly and annual reports and forms including Quarterly 941 report, unemployment tax report and F-65 report. Ensures the accurate preparation and processing of payroll. Completes related year end activities including W-2’s, 1099’s and annual State reports.
- Coordinates grant programs with other Village departments; supervises individual grant accounting and files as required by grantor agencies and auditors.
- Researches and prepares background information and proposed resolutions for Village Council consideration; prepares and delivers oral and written presentations to Village Council, Boards/Commissions, and other groups/entities. Maintain BS&A accounting, assessing, and other software to interface with Village staff.
- Plans, organizes and directs comprehensive disaster recovery programs and related procedures and protocols related to the village’s financial systems.
- Acts as staff liaison to various internal and external boards, authorities, committees, municipalities and related groups. Provides data in written and oral format to requesting boards and committees on a regular basis.
- Keeps abreast of legislative developments, new administrative techniques, and current accounting trends through continued education and professional growth. Maintains cooperative relations with peer agencies and other governmental units. Attends conferences, workshops, and seminars as appropriate.
- Acts as departmental spokesperson, establishing and maintaining effective relationships with other departments and administrators, citizens, the media, Village officials, employees and other interests. Responds to public inquiries and investigates complaints.
- Performs related work as required.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
- A Bachelor’s Degree in accounting, finance, business or public administration, or a related field.
- Five years of progressively responsible experience in professional accounting or finance, preferably fund accounting, with prior experience in supervising a finance department or operation.
- Experience in governmental accounting or knowledge of generally accepted accounting principles and governmental accounting principles and practices and the ability to apply them accurately.
- Knowledge of governmental laws and regulations and the ability to interpret and apply laws to a variety of financial transactions.
- Skill in completing complex financial analysis, forecasts and models.
- Skill in utilizing computer systems and related software packages and the ability to direct and maintain the support of accounting/finance computer systems.
- Skill in responding to public inquiries and internal requests with a high degree of diplomacy and professionalism.
- Skill in effectively communicating ideas and concepts orally and in writing, and in making presentations in public forums.
- Skill in building and maintaining effective working relationships with subordinates, peers, elected officials, the media, professional contacts, and the general public.
- Ability to develop budget forecasts and prepare comprehensive and accurate reports.
- Ability to effectively supervise subordinate personnel.
- Ability to exercise a high degree of diplomacy and work effectively under stress in contentious or confrontational situations.
- Ability to research, prepare, present, and implement multifaceted programs, studies, and projects effectively.
- Ability to attend meetings outside of normal business hours.
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
An employee in this position spends the majority of their time in an office setting with a controlled climate where they sit and work on a computer for extended periods of time, communicate by telephone, email or in person, and move around the office or travel to other locations to attend meetings.