Accounts Payable Assistant Manager

Department/Agency of position: 
Clayton County Board of Commissioners Finance Department
Location of position: 
Jonesboro, GA
Date Posted: 
Wednesday, January 8, 2020
Closing Date: 
Saturday, February 8, 2020
Job Description: 


Bachelor's degree in Accounting or closely related field; supplemented by one (1) year previous experience that includes accounts payable and general accounting. In lieu of Bachelor's degree, must have 5 years of experience in accounts payable and general accounting.


The purpose of this classification is to perform highly technical work in support of an assigned accounting program or financial function. Duties include receiving and processing accounting documents; entering accounting information and transactions into automated financial systems; batching and processing transactions; reviewing and analyzing accounting reports and reconciling accounts with ledger balances; preparing financial summaries and/or reports; answer accounting questions; Assist Accounts Payable Manager with general accounting activities.


Prepares financial summaries and/or reports which reflect financial activities, account balances, projected costs/revenues, etc. Runs daily reports; copies and/or distributes reports; establishes and maintains both automated and manual accounting records and files; and performs record retention tasks as dictated by County policy. Provides assistance and information to employees, managers, vendors, citizens, local businesses, and/or and other interested parties regarding assigned accounting functions. Explains policies and procedures. Assists with Auditing accounts payable vouchers and journal entries for accuracy and adherence to department rules and procedures. Assists the Accounts Payable Manager with overseeing preparation of various accounting schedules and reconciliations; completes random disbursement test schedules and pulls related documents for auditors; prepares schedule of prepaid expenses for outside audit; compiles schedule of payments exceeding $100,000 made after end of fiscal year and updates weekly during outside audit period; generates audit schedule of all contractual commitments; documents encumbrance balances at fiscal yearend and provides appropriate copies to auditors; balances accounts payable sub system to general ledger; balances encumbrance totals to general ledger; reviews outstanding encumbrance balances; analyzes general ledger accounts and prepares journal entries as needed. Maintains a comprehensive, current knowledge of applicable laws/regulations and accounting standards; maintains an awareness of new trends and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate. Performs other related duties as required.

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station. Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.


Selection will be made from a register of eligible applicants that may be established by education, work experience, test score, personal interview, credit check, criminal history, driving history (copy of driver=s license may be required), drug screen, and/or physical examination.


Applications may be submitted on-line at our County Website until the position is filled.

Clayton County, Georgia, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.