The Finance Director assists the City Administrator in the administration, coordination, and control of all financial and accounting activities for the City. Works under the general guidance and direction of the City Administrator/Treasurer.
Financial Accounting and Reporting Responsibilities
- Assists in the implementation and evaluation of policies and procedures for the financial and accounting functions to ensure accuracy, completeness, and timeliness of financial data, records and reports in accordance with GAAP and GASB.
- Develops and evaluates accounting and cash management systems.
- Maintains the integrity of financial data through effective internal controls to ensure transactions are authorized and accurately recorded; reviews and analyzes records and accounts as necessary.
- Coordinates audit preparation and annual audit with the City’s independent auditors; review and issue Annual Financial Report.
- Manages investment portfolio within guidelines provided by MN State Statute & the City’s investment policy.
- Reconciles bank statements including reconciling cash to the general ledger. Monitor daily cash/over short and returns.
- Monitors pledge collateral on all pledged deposits.
- Reconciles special assessment balances with the County and maintain accurate records.
- Provides accurate and timely monthly expenditure/expense, revenue, balance sheet, cash and other finance reports. Prepares monthly journal entries.
- Tracks and prepares reports on improvement projects including project budget, funding sources contracts, and change orders as well as any other costs involved.
- Assists in development and preparation of capital improvement plan.
- Assists in the maintenance of official financial records for compliance with generally accept accounting principles. Prepares various reports required by state and federal agencies. Maintain master Chart of Accounts.
- Monitors and allocate settlements from the county including special assessment and TIF collections.
- Oversees all Tax Increment Financing (TIF) reporting for Buffalo HRA (Housing Redevelopment Authority)
Budget Preparation and Monitoring Responsibilities
- Develops and provides accounting guidelines and information for budget preparation, compiles departmental budgets, and recommends the overall budget for review and approval by the City Administrator and City Council.
- Assists in preparing the budget document as guided by the GFOA standards.
- Prepares budget amendments as needed for approval by council.
- Reviews and recommends approval of purchase order requests based on budget status.
- Monitors approved budget to actual and report monthly results to Department Heads and City Administrator.
- Prepares tax levy for recommendation to City Council including monitoring all required debt levy’s.
- Plans and supervises the staffing, organization, and general functions of the Finance Department to ensure that the department's mission is being met through the provision of quality service with the best use of available resources.
- Provides department leadership within the department to develop a climate where employees are motivated to grow and work to their full work potential.
- Clearly communicates department expectations and holds employees accountable to those expectations.
- Performs employee performance evaluations, coaching, and development.
- Performs Other Essential Job Responsibilities
- Manages debt portfolio by ensuring timely debt service payments and maintaining debt service schedules.
- Assists in monitoring adequate cash flow to ensure fund balance are at appropriate levels.
- Oversees capital asset records and reporting.
- Responds to requests for financial information from other departments and the general public.
- Keeps City Administrator and City Council promptly informed of all significant matters affecting the department.
- Performs other duties and responsibilities related to the position as apparent or assigned.
- Nontraditional hours may be required at times for on-call, council meetings, and other various meetings that require City representation.
Required Knowledge, Skills and Abilities
- Excellent attention to detail and ability to catch errors in work.
- Knowledge of and the ability to apply the fundamentals of accounting.
- Knowledge of special assessments.
- Knowledge of GAAP and GASB.
- Skilled in organizing, multitasking, and prioritizing work in a deadline driven environment.
- Skilled in using Excel, Word, and email software applications.
- Skilled in analyzing, researching, and problem-solving data.
- Ability to communicate effectively; establish and maintain cooperative working relationships.
- Ability to maintain confidentiality of sensitive material.
- Ability to manage and maintain various timekeeping and payroll systems.
- Knowledge of city operations, ordinances, laws, rules and regulations related to payroll accounting.
- Ability to establish and maintain effective working relationships with others.
- Ability to work independently.
- Ability to follow oral and written instructions.
- Ability to communicate effectively, both orally and in writing.
- Office environment; exposure to computer screens; working closely with others, frequent interruptions.
- Essential and other important responsibilities and duties require maintaining a physical condition necessary for sitting or standing for prolonged periods of time; general manual dexterity; adequate hearing, vision and speech required; must be able to operate assigned equipment.
- Bachelor’s degree in accounting, business administration, public administration, or finance.
- Three years of supervisory experience.
- Certified Public Accountant or Certified Public Finance Officer
- Experience preparing and writing a Comprehensive Annual Financial Report.
- Government accounting experience at accountant or higher level.