Accountant

Sno-Isle Libraries is recruiting for an Accountant!

Working at Sno-Isle Libraries

Public libraries are more useful—and exciting—than ever. Embark on a meaningful journey where your passion for learning, commitment to public service, and love for literature converge. Plus, you'll have access to all you can read books.

Every day is an opportunity to make a difference in the lives of over 800,000 residents across two counties. Your journey towards professional growth and community connection starts here! Our libraries are the gateway to things yet unimagined, and we want you to help create that experience for future generations.

We are committed to fostering an inclusive and diverse environment, ensuring equitable access to opportunities for both personal and professional development. Join us in creating a library experience for our diverse communities, where your contributions play a pivotal role in building a more inclusive and connected future for everyone.

About the Opportunity:

The Accountant position performs accounting duties in several functional areas focusing on financial accounting, grant accounting, treasury operations, and other similar areas and has an understanding and ability to assist others in the finance department with accounts payable and accounts receivable. This position maintains and reconciles assigned accounts, prepares financial data and reports in compliance with Library District accounting policies, cash-basis Budgetary, Accounting, and Reporting System (BARS), and has a working knowledge of Generally Accepted Accounting Principles (GAAP), Generally Accepted Auditing Standards (GAAS), federal Uniform Guidance (UG). This position contributes to the Library District’s effective operation, providing library services, spaces, and resources that are representative of diverse cultures and perspectives, intentionally inclusive, and accessible to everyone.

This position is part of a bargaining unit represented by AFSCME Council 2.

Job Location: Marysville, WA

Minimum Requirements:

Essential Functions:

• Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job.
• Perform a variety of accounting tasks such as maintaining ledgers, reviewing initial entries, providing information for the budgeting process, collaborating with internal departments to gather information and provide reports, and interact with customers and vendors to resolve questions and concerns.
• Perform monthly reconciliation of significant general ledger and BARS accounts, bank reconciliation, as well as maintenance of the financial system.
• Review and analyze specific accounting policies, procedures, and systems to ensure efficiency and accuracy of the process for cash-basis organizations using GAAP as the underlying guidance.
• Remain current on new and updated financial reporting guidelines set by standard-setting agencies and implement them as part of Library District operations.
• Assist in the development and installation of new accounting and related systems/modules or modifications to existing systems.
• Provide backup support to the Accounting, Finance, and Contracting team as needed.
• Oversee administration and monitoring of grants and contracts related to grants as well as perform grant award setup, monthly contract financial tracking, and contractor/subrecipient monitoring.
• Review monthly contractor invoice packet(s) for accuracy and completeness prior to the invoice being entered into the financial system.
• Review and reconcile monthly internal expenditures for account coding, allowability, matching requirements, and other key assertions for grant-funded projects prior to requesting reimbursement from funders.
• Collaborate with other departments that manage the programmatic operations of grants to ensure accurate and timely reporting.
• Prepare revenue journal entries related to grant reimbursement requests.
• Remain current on federal, state, and local compliance requirements for grants.
• Prepare annual Schedule of Expenditures of State Financial Assistance and Schedule of Expenditures of Federal Awards with supporting documents for the annual financial statements.
• Assist with training other departments’ staff as necessary regarding post-award grant management.
• Facilitate and meet with awarding agencies as appropriate.
• Assist the Finance Manager with identifying and evaluating leases, subscription-based IT Arrangements, Public-Public and Public-Private Partnerships, and other right-to-use assets/lease-type agreements and transactions.
• Review and reconcile monthly/quarterly known leases/lease-type transactions and update for any additions or disposals.
• Collaborate with other departments that manage the leases/lease-type related assets to gather information needed to prepare and reconcile reports.
• Update and prepare annual lease schedules for financial statement reporting and disclosure.
• Oversee the administration of capital assets, non-capital assets inventory, and other small and attractive assets tracking/monitoring in collaboration with other departments.
• Prepare reporting on the various assets/inventories as needed and support other departments for disposal of assets.
• Oversee the administration and collection of cash and cash equivalents from library branches for copy/print services, and lost materials fees.
• Prepare weekly and monthly reports, including but not limited to, waived lost materials, cash management tracking, and fees/usage evaluation.
• Prepare monthly reconciliation of P-Cards and review P-Card statements of cardholders in Finance to maintain segregation of duties. Provide backup for the primary P-Card reviewer as needed.
• Perform other duties as assigned.

Knowledge, Skills, and Abilities:

• Working knowledge of Generally Accepted Accounting Principles (GAAP), Generally Accepted Auditing Standards (GAAS), and Federal Uniform Guidance (UG). 
• Knowledge of and skill in governmental accounting. 
• Knowledge and skill in applying various accounting and financial principles, methods, and best practices. 
• Knowledge and skill in applying internal controls at the transaction level and the financial reporting level. 
• Knowledge of and skill in learning, understanding, and using various automated accounting and financial management systems as well as preparing and using manual and computerized/electronic data.
• Knowledge and skill in interpreting and applying various federal, state, and local rules, regulations, ordinances, resolutions, codes, and guidelines.
• Knowledge of contract administration.
• Skill in establishing and maintaining effective working relationships with a diverse group of internal and external stakeholders at all levels.
• Skill in written and oral communication as well as organizing materials and presenting them in a clear, concise, and logical manner. 
• Skill and proficiency with MS Office Suite, with an intermediate/advanced knowledge of Excel to create, evaluate, and reconcile complex spreadsheets.
• Skill and proficiency in adjusting to competing priorities and managing multiple tasks while maintaining attention to detail.

Education and Experience:

Knowledge, skills, and abilities for this position can be acquired by a combination of experience and education including:

• These skills and abilities typically are acquired through a combination of experience and training, including university-level education with a 4-year degree in Accounting, Finance, Business Administration or related field required, OR any equivalent combination of experience and education necessary to successfully perform the job duties.
• At least 2 years of professional, progressive responsibility in budgeting, finance, financial accounting, and/or audit required. Four or more years of experience preferred.

Benefits and Compensation:

Pay Range: $35.46 - $48.94 hourly

Benefits:

As a valued member of Sno-Isle Libraries, the person selected for this position is eligible for sick leave, vacation leave, paid holidays, comprehensive benefits that include medical, dental and vision coverage, retirement savings, life insurance, and flexible healthcare and day care spending accounts. For more information about these benefits, visit our Employment webpage.

How to Apply:

Job posting closing date: June 16, 2024 - 9:59 p.m.

Apply online: https://www.sno-isle.org/employment/

Sno-Isle Libraries is an Equal Opportunity Employer.