Accounting Supervisor

Make an impact:

The City of Salem is currently seeking a dynamic Accounting Supervisor to join the City’s Finance Department. The mission of the Finance Department is to provide accurate and timely financial services and support to the City and the Urban Renewal Agency. In addition, the Finance Department is responsible for ensuring compliance with rules and regulations set by federal, state, and other external governing agencies and provides critical support in the implementation of City-wide initiatives. The Accounting Supervisor plays a key role in the department carrying out its mission and is highly influential in the overall success of the department, as well as the City as a whole.

The Accounting Supervisor ensures the City's fiscal integrity through consistent application of City policies and external regulations related to the general ledger, accounts payable, grants accounting and compliance, and financial reporting. The Accounting Supervisor also serves as a valuable technical resource for the City and provides internal customer service to the other divisions within the Finance Department, as well as daily support for the departments outside of Finance. If you are someone with advanced accounting and financial reporting experience, enjoy working in a collaborative environment, and have a proven history of carrying out responsibilities with professionalism and integrity, then this position may be the right fit for you!

Learn and grow:

The Finance Department values employees and their professional development. The department offers opportunities to attend local and national finance conferences as well as supporting ongoing education and certifications.

What you will do:

The Accounting Supervisor is responsible for the direct supervision of the day-to-day accounting operations performed by General Ledger/Reporting, Accounts Payable, and Project Accounting sections within the Accounting Division. Examples of internal customer service provided by the Accounting Supervisor include providing guidance on the use of the City’s financial accounting systems, researching, and resolving financial errors and discrepancies, and assistance with the interpretation and implementation of finance regulations. The Accounting Supervisor works closely with the Treasury Supervisor, who is responsible for the direct supervision of the remaining sections within the Accounting Division, which includes Accounts Receivable, Debt Management, and Investments. Both the Accounting Supervisor and the Treasury Supervisor report to the Chief Accountant, who serves as the Accounting Division Manager.

The ideal candidate will possess strong technical accounting knowledge, have experience leading teams with varying background and skillsets, and have a passion for public service. The Accounting Supervisor is also a critical resource in the annual financial reporting and yearly audit processes. This position will be responsible for both performing and supervising a wide variety of technical accounting and financial reporting duties.

Additional information on job responsibilities:

• Prepare and review of diverse financial statements, reports, and journal entries.
• Perform and supervise a wide variety of accounting and financial analyses.
• Coordinate and manage the City’s monthly and annual financial closing processes.
• Support the preparation of the City’s Annual Comprehensive Financial report (ACFR) and other financial reports.
• Support coordination of City’s annual external financial statement audit, annual federal grants audit, internal audits, and other financial audit engagements.
• Assist with the interpretation and implementation of new accounting standards and other relevant regulatory requirements, including communication to management and other related stakeholders.
• Identify, document, implement, and evaluate internal control procedures related to accounting, financial reporting, grants, and other governmental finance related matters.
• Collaborate with various departments to design, develop and implement policies and procedures; assist other departments in process and system improvements to ensure proper integration with financial systems and the integrity of the audit.
• Oversee
• Recruit, hire, schedule, and supervise direct staff.
• Develop accounting tasks and responsibilities, provide education and training, assign and monitor work plans of direct staff.
• Assist with the oversight related to performance requirements and personal development targets for direct staff, including performance evaluation and annual performance reviews.
• Provide ongoing direction and leadership, while creating a positive and supportive work environment.
• Performs special projects as assigned.

Learn more about the City of Salem Budget and Finance at https://www.cityofsalem.net/government/budget-finance

What can we offer you for all your hard work?

• Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Employee health clinic.
• Position schedule is Monday through Friday, 8:00 a.m. – 5:00 p.m.

Our team follows a hybrid work structure where employees can work remotely or from the office 555 Liberty St Se, Salem, OR 97301, as needed, based on demands of specific tasks and manager approval. This is subject to change based on business needs.

What are the minimum qualifications?

• Must pass the pre-employment background check and drug test (including marijuana).
• Must have an Oregon driver license and a driving record that meets the City of Salem's driving standards.
• Bachelor's degree from an accredited college or university in public administration and business management and five years of increasingly responsible of accounting, finance, or financial operations, including supervisory experience in a related field, or any combination of education, experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.

Hiring managers do not have access to view resumes as part of the application review process, please make sure to give detailed information in your application that includes your experience, knowledge, skills, and abilities as requested in the supplemental questions and job advertisement.

Preferred Qualifications (Not required to apply):

• Certified Public Accountant (CPA)
• Certified Public Finance Officer (CPFO)
• Experience in municipal/governmental accounting
• Experience with Enterprise Resource Planning (ERP) replacement projects

What you will bring along:

• Knowledge of governmental accounting practices, principles, procedures, regulations, and techniques, with the ability to interpret and explain these rules, legal requirements and policies;
• Ability to formulate and install standard and special accounting methods, procedures, forms and records;
• Ability to meet deadlines, while reacting to changing priorities;
• Proficiency in operating office computer and associated software applications, technology, or other programs or equipment to collect and analyze data, retrieve information, and create documents and reports;
• Ability to exercise sound judgment to solve problems, work independently and make appropriate decisions regarding work methods and priorities;
• Ability to establish and maintain strong working relationships and communication with all City departments, all levels of City staff, other public bodies or agencies, and members of the community;
• Exercise proficiency, tact, and leadership in conducting studies, preparing, and explaining recommendations and assisting with the implementation of recommendations;
• Respect, seek to understand, and value individual differences to foster and support a diverse and inclusive workplace.

About us:

The City of Salem is the second largest City in the State of Oregon, located in the heart Willamette Valley, and is the capital city of Oregon with a population over 180,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.

A full-service City, Salem has eight primary departments:

Community Planning and Development, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community and Urban Development. Several departments also have functional divisions within their department. The City has five labor unions and employs roughly 1,350 talented and dedicated staff members. The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Community Planning and Urban Development department.