Assistant Controller

OVERVIEW

The primary purpose of the Assistant Controller position is to assist the controller with management and oversight of the accounting division including accounting, accounts payable, payroll, and grants. This position will help ensuring that financial records and reports are accurate and complete. Specific responsibilities of this position include but are not limited to:

• Financial oversight: Assisting the controller with financial management, including overseeing accounting procedures, updating and preparing policies, ensuring compliance with local government, state and federal regulations, and preparing financial statements
• Budgeting: Collaborate with Budget department to research, analyze, reconcile and report general ledger to budget variances
• Audit and Compliance: Ensuring that financial activities adhere to established policies and procedures and coordinate with auditors during internal and external audits to ensure financial transparency and accountability
• Internal Controls: Assisting in maintaining and enhancing internal controls to safeguard the financial resources of the local government
• Reporting and Analysis: Preparing financial reports timely and accurately
• Grants: Managing the financial aspects of grants and other funding sources, ensuring compliance with grant conditions, and tracking expenditures related to these funds

RESPONSIBILITIES

• Prepare various reports to including financial statements, management reports, regulatory reports and operational reports
• Oversee the reconciliation of the funds/ accounts
• Analyze financial data to help guide decision-making processes to include variance analysis, trend analysis, and financial projections
• Communicate to Finance Leadership any issues and provide resolution
• Prepare and coordinate the Annual Comprehensive Financial Report and Single Audit with the external auditors
• Ensuring that financial activities adhere to established policies
• Coordinate with auditors during internal or external audits to ensure financial transparency and accountability
• Assist in maintaining and enhancing internal controls to safeguard the financial resources
• Comply with federal, state and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; filling financial reports; and advising management on needed actions
• Managing the financial aspects of grants and other funding sources, ensuring compliance with grant conditions, and tracking expenditures related to these funds
• Maintain professional and technical knowledge and skills by keeping license/ certification current, if applicable
• Assist the controller with financial management, including overseeing accounting procedures, ensuring compliance with local government regulations, and preparing financial statements
• Guide financial decisions by establishing, monitoring, and enforcing policies and procedures
• Evaluate issues and formulate strategies for developing resolutions to complex issues
• Review of all council agenda items coming through for Finance’s approval in Legistar for council action
• Resource to and liaison between internal and external customers
• Special projects and other duties as assigned
• Conduct daily and long-term special projects as assigned with limited direction
• Meet deadlines at least 95% of the time
• Manage, train, direct and evaluate the assigned staff
• Manage the activities of assigned staff by scheduling tasks, offering advice and guidance with assigned projects
• Develop strong working relationships with other Departments and agencies
• Interview, select, supervise develop, train, evaluate, counsel and if necessary discipline personnel according to established City policies, procedures and guidelines
• Evaluate training needs for the team and ensure that staff is provided adequate training through attendance to City classes, on the job training or other external training courses
• Train new personnel with the uses and applications of various posting and reporting duties
• Ensure processes are documented and staff are properly trained to minimize audit findings
• Meet with assigned staff on weekly 1:1 meetings and quarterly meetings to review performance (discuss progress, areas for improvement and make adjustments as needed)
• Implement activities that will increase employee engagement for all staff
• May be asked to perform other duties as assigned

POSITION TYPE AND TYPICAL HOURS OF WORK

• Exempt – Full-Time
• Non rotating 40-hour work week, Monday - Friday, 8:00 am - 5:00 pm; must be available to work additional hours as needed
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

MINIMUM QUALIFICATIONS

• Bachelor’s Degree (BA/ BS)
• Five (5) years of experience

LICENSES AND CERTIFICATIONS

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

Preferred

• Single Audit/ ACFR Experience
• CGFO Certification through the Government Finance Officers of Texas