Assistant Director of Finance

To manage, direct, supervise and coordinate the activities of the Accounting, Budget and Financial Analysis and Purchasing Divisions; to coordinate these divisional activities with other City divisions and departments and outside agencies; and to provide highly responsible and complex administrative support to the Director of Finance.

SUPERVISION

General supervision is provided by the Director of Finance. Responsible for supervision of the Accounting, Budget and Financial Analysis, and Purchasing staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. All behaviors comply with the Code of Conduct & Rules of Behavior outlined in Chapter 8 of the General Government Policies and Procedures Manual.
2. Adheres to assigned work schedule as outlined in city and department attendance policies and procedures.
3. Assume management responsibility for all services and activities of the Accounting Division, Budget and Financial Analysis Division and Purchasing Division.
4. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for all Divisions of supervisory responsibility; recommend, within departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures.
5. Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and review with the Director of Finance; implement improvements.
6. Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures; recommend employee terminations; provide timely, accurate and thorough Performance Reviews for supervised employees.
7. Plan and direct the work of assigned division staff; meet with staff to identify and resolve problems; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
8. Review and verify a variety of documents and forms for the Accounting Division including invoices, authorizations and vendor data; review and approve selected accounting entries and transactions; prepare correcting or adjusting entries as necessary.
9. Coordinate annual independent audit including selections, confirmations, schedules and audit adjustments; assist audit staff as necessary; assist in preparing City's formal response to audit recommendations; develop and monitor internal control procedures for the Accounting Division resulting from independent auditor's recommendations and self-assessment.
10. Supervise and participate in the preparation of difficult and complex financial and administrative reports; prepare and analyze financial reports and records to determine trends or irregularities; manage preparing and publishing of Annual Comprehensive Financial Report including financial statements, footnotes, letters of transmittal, management discussion and analysis and statistical data.
11. Provide backup for the review and authorization of expenditure requests and check disbursement.
12. Supervise the development, implementation and administration of accounting and auditing systems including automated applications such as the general accounting system and payroll; review and approve all program interfaces with the accounting system such as Municipal Court system, Parks and Recreation system, Golf Course system, and Utility Billing system.
13. Participate in administering debt management and the debt record-keeping program of the City in conjunction with the Director of Finance.
14. Manage and develop the City’s annual budget process; direct the forecast of revenues needed for staffing, equipment, materials and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary; administer the approved City operating and capital budgets.
15. Attend and participate in professional groups, committees and seminars; stay abreast of new trends and developments in the field of fund accounting and public finance.
16. Coordinate Division records retention program including accounting journals and ledgers, payment documents, cash receipts and payroll records.
17. Answer questions and provide information to the public and other departments including financial reporting, accounts payable and payroll data, and budget status as requested.
18. Participate in administering the City investment program including authorization of purchase and/or sale, brokerage selection, maturities and instruments, development of investment policy and procedures, and investment earnings forecast in conjunction with the Cash and Debt Administrator and Director of Finance.

OTHER DUTIES AND RESPONSIBILITIES

1. Provide administrative support to assist the Director of Finance and other staff in the completion of their duties and responsibilities; provide training and direction to staff as needed.
2. Prepare and maintain personal computer applications for special accounting projects utilizing City software.
3. May participate in a variety of activities involving travel between various City facilities and to other related external business and government agencies.
4. Perform other duties as assigned.

MINIMUM JOB REQUIREMENTS EDUCATION

Bachelor's degree from an accredited college or university with major coursework in accounting, finance or other related field.

EXPERIENCE

Five to seven years of increasingly responsible experience in financial and accounting administration including experience in fund accounting.

Four years of administrative and supervisory responsibility.

LICENSES AND CERTIFICATES

CPA certification required or other equivalent certifications may be considered depending on related job experience.

Possession of a valid driver's license.