Budget Administrator

The Position:

The Budget Administrator is a department head position overseeing the activities and staff responsible for providing citywide administrative functions including but not limited to: budget administration and analysis, revenue and grants, and financial reporting. This includes providing highly responsible and complex analysis and evaluation to Executive Management. Preparing the annual budget for the City, conducting revenue and expenditure forecasting and research, providing technical expertise to other department heads and staff, preparing and presenting reports, and performing other related work as necessary. The Budget Administrator position has significant growth potential, both professionally and monetarily.

Duties for Budget Administrator (Departmental Administrator) include but are not limited to the following:

• Prepares, reviews and analyzes quarterly and annual comparison reports, cost statements, and budget estimate reports, including complex personnel costing, as it relates to the preparation of the City’s annual operating budget, labor negotiations, and long-range financial planning.
• Oversees and manages the preparation and update of the City’s Cost Allocation Plan and citywide fee update.
• Monitors City finances with attention to internal and external influences, performs quarterly financial analysis; produces and presents quarterly financial reports to the City Council and other audiences, and makes recommendations to adjust the City budget as necessary.
• Serves as the liaison with other divisions, departments and outside agencies; negotiates and resolves sensitive and controversial issues.
• Directs and/or participates in data collections activities, reviews statistical data for valid control totals, reviews and monitors financial data for revenue and expense verification.
• Reviews all City Council and Committee reports for fiscal impact and citywide financial impacts.
• Attends and participates in professional group meetings and stays current of new trends and developments in the field of municipal budgeting, public administration, and related fields.
• Oversees maintenance, testing, and updating of budget and cost allocation plan systems; ensures accurate and up-to-date public-facing content on the City’s website.
• Conducts and oversees a variety of studies and performs special projects and related duties as required.

To view the Budget Administrator (Departmental Administrator) job description, please click here.

The Ideal Candidate

The ideal candidate is an experienced, innovative, and motivated finance professional who enjoys challenges and creative solutions and has a mentorship approach to managing employees. The Budget Administrator will be expected to support a collaborative and transparent organizational culture. The successful candidate will have strong analytical skills and a background in varied, complex municipal budgets. Effective communication and interpersonal are skills necessary to build and foster positive staff and interdepartmental relationships, as well as provide clear presentations and reports to leadership, various committees, and community groups. A manager with a track record providing support and guidance to staff in a fast-paced environment, who creates a workplace of mutual trust, respect, and culture of high performance is highly desirable.

The ideal candidate will have the ability to step into this role to assist in fine tuning the grant administration process and procedures, provide guidance in improving financial systems, and guide the development of long-term multi-faceted financial plans, including comprehensive revenue and expenditure forecasts.

Key Competencies and Characteristics:

• A “roll up one’s sleeves” type of leader who can foster strong, collaborative working relationships with all levels of City staff.
• The ability to creatively communicate complex financial information to nonfinancial audiences verbally and in writing, using graphics, and simple, practical terms.
• A willingness to leverage effective management and motivation of the Budget staff to research and recommend financial strategies and develop long-term finance plans; and perform complex financial analysis as required.
• A management style that looks for continuous ways to improve processes, utilizes technology to create efficiencies, and a working environment and culture that ensures trust and collaboration.
• Excellent time management, organizational skills, and the ability to adapt to changing priorities.
• Understands the need to develop and mentor employees, cross-train, and succession plan.
• An out of the box, big picture thinker with strong analytical skills and the ability to write clear and concise reports. Should
• have a sense of urgency and understands the need to meet deadlines.
• A charismatic and humble leader who demonstrates confidence and high integrity, while providing excellent customer service.
• An active listener, calm under pressure, possessing a positive attitude and a good sense of humor.

The Community:

Ontario is located approximately 35 miles east of downtown Los Angeles and encompasses nearly 50 square miles. Ontario is one of the 150 largest cities in the United States and is home to more than 14,000 businesses, 119,000 jobs and a population of 180,717. Over 130 years of continued success and progress has paved the way for Ontario to become the Premier Community of the Inland Empire.

We invite you to learn more about the City of Ontario by reviewing The Ontario Plan and the 2024 State of the City address to provide you with insight on how this position will play a vital role in making Ontario the Premier Community of the Inland Empire!

For more details about this opportunity, please visit the job brochure at: https://koffassociates.com/wp-content/uploads/2024/05/Rev5-Ontario-BA-1.pdf.

To be considered, please electronically submit your resume, cover letter and a list of five professional references (references will not be contacted in the early stages of the recruitment) to: https://koffassociates.com/budget-administrator/. Resumes should reflect years and months of positions held.

For additional information please contact:

Frank Rojas

Phone (510) 495-0448

frank_rojas@ajg.com

Website: https://koffassociates.com/