Budget Coordinator

Position summary

Are you an engaged, proactive and collaborative Budget Coordinator with strong analytical and financial reporting skills? Do you have the basic understanding of general accounting principles with a passion for research and interpretation of laws? Do you have outstanding verbal and written communication skills with a deep commitment to public service and diversity, equity and inclusion? If so, we may have the position for you.

The Finance and Regulatory Services Department is hiring for a Budget Coordinator that will work closely with the central services Finance Manager, central services finance team, embedded finance managers, and departmental directors and managers. You will support the Agency’s budget processes, compliance rules, administer debit, administer budget systems and will work collaboratively with multiple departments.

This position will report to and provide significant support to the Financial Planning Director, however most work is performed independently and requires the ability to balance multiple competing priorities on tight deadlines. Be an expert in excel, has an understanding of ERP financial systems, comprehensive understanding of internal controls and processes to be able to balance funds and process journal entries.

As the Budget Coordinator you will:

• Develop, propose and implement budget preparation policies and procedures. This includes communication and collaboration of key budgetary issues that are addressed by Council, COO, DCOO, CFO and Financial Planning Director.
• Prepares formal budget documents and reports in concert with the comprehensive Oregon Budget Law compliance, prepare appropriate budget compliance filings, and develop and manage the budgetary calendar.
• Prepare and compile the associated budget documents including narratives, charts, graphs, and detailed schedules.
  Lead updates, changes and improvements on the formal budget procedures to a more electronic format and systems based process.
• Support and coordinate with Departments on their budget development process by reviewing required documents, the organization’s budgetary performance, review of inter-governmental loans and transfers, and other fully Agency budgetary analysis.
• Administer the Agency’s budgetary information system, review annual system updates, project manage system needs and consultant relationships, and coordinate and reconcile with the ERP system for articulation of financial information.
• Performs debt management functions including maintenance of debt service schedules and payments, bond and debt financial records, budgeting for debt service and computation of related property tax assessments.
• Performs research in a variety of areas that could include federal, Oregon and local jurisdiction financial regulations. Analyzes, organizes and interprets research data.
• Recognizes problems, provides support and analysis, investigates and provides recommendations.
• Create and use current financial models for the Agency.
• Assures maintenance of all financial, bond and grant records, electronic and paper, in accordance with grant requirements or Metro retention schedules.

Ideal candidate will have:

• Have strong written and verbal communication skills.
• Have strong organization, research, and collaboration skills.
• Ability to prioritize and make sound recommendations.
• Ability to build and maintain positive relationships with internal/external customers and stakeholders.
• Go beyond initial requests to explore higher level implications and highlight issues.
• Ability to adapt to changing circumstances and quickly respond to changing requests and priorities.
• Have strong system analytical skills.

TO QUALIFY:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Metro is committed to ensuring the health and safety for our employees and our community. As a part of this commitment, Metro has implemented a vaccine requirement policy for employees, paid and unpaid interns and volunteers. Proof of full COVID-19 vaccination is considered a minimum qualification requirement for Metro job applicants and this proof will be requested during the hiring process. View: Metro COVID-19 Vaccination policy (Download PDF reader) (Download PDF reader)

If you require an accommodation under this policy for a medical condition or disability, or sincerely held religious belief, please email benefits.help@oregonmetro.gov

If I was terminated for cause, or resigned in lieu of termination, I understand I may be ineligible for rehire for a minimum of 3 years.

Minimum Qualifications/Transferable Skills:

• A Bachelor’s degree in Finance, Accounting, Public Administration, or related field. In lieu of a degree, we will consider equivalent years of related experience.
• Three (3) years of experience with financial/accounting/budgetary reporting and/or public accounting.
• Previous experience with research and interpretation of state laws.
• Preferred Qualifications/Transferable Skills: You do not need to have the following preferred qualifications/transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates.
• Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.
• Previous experience leading teams, collaborating and assisting in continued training for the growth of individuals.
• Continuously seek ways to improve efficiencies and service to the public.
• Knowledge of Oregon Budget Law in compliance implementation/regulation.

Metro offers a highly competitive compensation and benefits program. Based on our internal equity review and candidates qualifications the appointment will be made between $84, 821.00-$111,000.00. The salary range for this position is $84,821.00-$120,449.00 annually. This position is non- represented and is classified as a Senior Program Analyst (Download PDF reader) (click to read the full classification). Classification descriptions are typically written broadly and do not include the specific duties and responsibilities of the positions.

APPLICATION REQUIREMENTS:

Make sure your application is complete, missing any part of these items could result in an incomplete application and will not be moved forward in the recruitment.

• Complete the electronic application
• Response to supplemental Questions
• List of three work-related references with current telephone and electronic contact information.

Additional Information

Hello, we're Metro: Across greater Portland in 24 cities and three counties, there's one local government that brings us all together. Led by an elected council, Metro helps Oregonians shape the future and provides services that make life better today. Metro's work spans parks and nature, land and transportation, garbage and recycling, and arts and events. We help make greater Portland a great place to call home.

Additional Information Related to COVID-19: The health and safety of our employees and community is a top priority for Metro. Employees will be required to follow all Metro COVID-related policies and procedures, which may meet or exceed guidelines set forth by the CDC, Oregon Health Authority, and other federal, state and local jurisdictions. Learn more at oregonmetro.gov/COVID-19.

Diversity and Inclusion: At Metro, we strive to hire a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all of our employees can thrive.

Equal employment opportunity: All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability for which a reasonable accommodation can be made or any other status protected by law. Assistance will be gladly provided upon request for any applicant with sensory or non-sensory disabilities.

Online applications: Metro accepts job applications online. If you need assistance or accommodation with your application, or access to a computer, call 503-797-1570.

Accommodation: Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in this process. To obtain confidential assistance please contact Human Resources 503-797-1570.

Public Employees Retirement System (PERS): Metro pays the employee and employer portion of the PERS contribution. New (LIUNA) employees will pay the employee portion of the PERS contribution.

Veterans' Preference: Under Oregon Law, qualified veterans may be eligible for veterans' preference when applying for Metro positions. If you are a veteran and would like to be considered for a veterans' preference for this job, please provide qualifying documents as instructed during the application process.